eGovernment Working Group Meeting

1

• eGovernment Working Group Meeting
• Chris Niedermayer, USDA eGovernment Executive

2
Agenda

• Welcome
• Business Case Review and Approval Schedule
• IT Capital Planning and Priorities
• Guest Speaker eForms Demo
• eGovernment Conference
• Next Steps and Wrap-up
• Q A

3
Business Case Review and Approval Schedule
Integrated project plan for eGovernment and IT
Capital Planning teams. Final goal is Smart
Choice Candidates approval from Deputy Secretary
and EITIRB. Key tasks include
Plan also includes meeting and coordination with
key USDA offices including OCFO, OGC, and OBPA.
4
Business Case Review and Approval Schedule

• A memo was sent to agency heads on June 14
  providing an overview of the Smart Choice
  business cases and formally requesting their
  review of and comments on the business cases.
• We have only received responses from three
  agenciesCSREES, RUS, and AMS.
• When you brief your agency heads, remind them of
  the memo and let them know that their input and
  feedback is important
• We have not received updates on the briefings
  with agency heads and CIOs from many EGWG members
• These briefings are important to ensuring that
  all key USDA decision-makers are updated on the
  Smart Choice candidates.
• Please e-mail us an update to the eGov mailbox
  once you have held your briefings
• Briefed IT Leadership yesterday

5
Agenda

• Welcome
• Business Case Review and Approval Schedule
• IT Capital Planning and Priorities
• Guest Speaker eForms Demo
• eGovernment Conference
• Next Steps and Wrap-up
• Q A

6
Business Case Funding

• The Executive Council has crafted a funding memo
  (a draft copy of which will be provided)
  outlining how they recommend USDA should fund the
  Smart Choice candidates for the remainder of FY
  2002
• Strategic Initiatives Impacted agencies fund
  the next steps to maximum extent possible
• Enabling Initiatives - Each mission area, plus
  Departmental Administration, contribute 90K to
  further advance the 6 enabling opportunities
• Additionally, the Executive Council is developing
  funding strategies for 2003 and beyond
• The enablers may be funded through a pooled
  funding mechanism (similar to the Working Capital
  Fund)
• Funding for strategic initiatives will initially
  be requested by the lead agency, possibly with
  contributions from other involved agencies.
• Each Smart Choice Candidate will have one OMB
  300, submitted by the lead agency for each
  initiative (with the lead agency and additional
  participating agencies requesting funds from the
  Department through their agency budget requests).

7
IT Capital Planning Process Status

• Agency FY 2004 budget requests are due today.
• Smart Choice Candidates will be the subject of a
  special EITIRB meeting on July 17th
• Purpose of the meeting is to gain final approval
  to move forward from Pre-select to Select and to
  finalize funding for the remainder of FY 2002
  (based on the recommendation of the Executive
  Council).
• The Executive Working Group of the EITIRB will
  meet during the week of July 26th to consider all
  USDA IT investments, making recommendations on
  funding for FY 2004.
• The EWG will be considering the Smart Choice
  Candidates at this meeting as well, making
  funding recommendations for FY 2004.
• The EITIRB will make funding decisions for FY
  2004 investments during its meeting on August 14.

8
Farm Bill Memo

• The recently-passed Farm Bill includes several
  initiatives and new programs that USDA agencies
  will have to implement, some of which specify
  automation and all of which should consider
  eGovernment options.
• The attached draft memo reminds agencies to
  support the Presidents Management Agenda by
  integrating electronic options for service
  delivery as program changes are made and new
  programs are designed. The memo also reminds
  agencies of the legal requirements of the
  Clinger-Cohen Act, Paperwork Reduction Act, and
  other legislation.
• A Farm Bill Working Group is charged with
  ensuring planning, coordination, and
  implementation.

9
Agenda

• Welcome
• Business Case Review and Approval Schedule
• IT Capital Planning and Priorities
• Guest Speaker eForms Demo
• eGovernment Conference
• Next Steps and Wrap-up
• Q A

10
EGWG Briefing Topics

• Past Briefings
• Universal Telecommunications Network (UTN)
  February 13
• Export.gov (Presidential Initiative) February
  20
• eEligibility (Presidential Initiative) February
  27
• Geospatial One Stop (Presidential Initiative)
  March 13
• Integrated Acquisition System (eProcurement)
  March 13
• Capital Planning and Investments (CPIC) March
  27
• eTraining (Presidential Initiative) April 9
• eLoans (Presidential Initiative) April 24
• Smart Choice Candidate Business Cases May 8
  June 19
• Todays Briefing
• Service Center eForms Demo
• Planned Briefings
• Additional USDA-related Presidential eGovernment
  Initiatives
• Cyber Security
• Enterprise Architecture
• GPEA/Paperwork Reduction Act

11
Guest Speaker
Service Center eForms Demo Peggy Stroud
12
Agenda

• Welcome
• Business Case Review and Approval Schedule
• IT Capital Planning and Priorities
• Guest Speaker eForms Demo
• eGovernment Conference
• Next Steps and Wrap-up
• Q A

13
eGovernment Conference

• What was everyones reaction to the conference?
• Any interesting sessions or other learning
  experiences?
• What were the highlights from your conference
  experience?

14
Agenda

• Welcome
• Business Case Review and Approval Schedule
• IT Capital Planning and Priorities
• Guest Speaker eForms Demo
• eGovernment Conference
• Next Steps and Wrap-up
• Q A

15
Next Steps Wrap-up

• We have not received updates from many EGWG
  members on the briefings with agency heads and
  CIOs
• These briefings are important to ensuring that
  all key USDA decision-makers are updated on the
  Smart Choice candidates.
• Please e-mail the eGov mailbox once you have held
  your briefings
• We will provide an update on the outcome of next
  Wednesdays EITIRB meeting
• We continue to welcome your contributions to and
  suggestions about the eGovernment Web site
• In the Spotlight suggestions?
• WebCAAF article on site, ERS and Geospatial One
  Stop in progress
• Next EGWG meeting will be Wednesday, July 24, at
  11am in S-107

16
Agenda

• Welcome
• Business Case Review and Approval Schedule
• IT Capital Planning and Priorities
• Guest Speaker eForms Demo
• eGovernment Conference
• Next Steps and Wrap-up
• Q A

17
Questions and Answers
????