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Fresno Unified School District Office of State and Federal Programs

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Title: Fresno Unified School District Office of State and Federal Programs


1
New Categorical Administrator Workshop
  • Fresno Unified School DistrictOffice of State
    and Federal Programs

2
Resource Binder
  • FIND IT! TAB IT!
  • School Leadership
  • Tips for the First Timers
  • State and Federal Programs
  • Migrant Education Brochures
  • Project ACCESS information

3
Resource Binder
  • FIND IT! TAB IT!
  • Melissas Top 10 Tips!
  • Appropriate EIA/SCE Expenditures
  • Sample Time Accounting Log/Letter
  • Program Improvement Assurances
  • SSC Training Manual
  • Title I Parent Handbook
  • AMS Categorical Guide
  • List of PI Schools

4
Resource Binder
  • FIND IT! TAB IT!
  • Choice Transfers/SES Q A
  • Grant Procedures
  • Personnel Tab--What Goes Here?
  • Budget Info
  • Categorical Monthly Guidelines
  • Sample SSC Agendas
  • Board Policies/Administrative Regs
  • Sample Forms
  • Migrant Brochure
  • Project ACCESS Information

5
TRIO SHARE
  • Involve Staff
  • Share ways that you plan to ensure that staff is
    familiar with the site plan and the budget
  • Involve SSC
  • Share ways that you plan to ensure that the SSC
    is familiar with the site plan and the budget

6
Time Logs/Job Descriptions
  • PAIR SHARE
  • Share your job title and funding source(s).
  • Share your main job duties on an average day.

7
Appropriate Job Duties
  • Take a look at the article about Clovis Unified.
  • Can you think of anything that you have done in
    your job duties that would put the District at
    risk during the upcoming CPM?
  • If so, how can you eliminate the risk?

8
Time Logs
  • TRIO SHARE
  • What do you use to document your time?

9
Time Accounting RecordsBasic Rules
  • Single categorical funding source requires
    bi-annual certification
  • Multi-funded categorical funding sources require
    monthly certification
  • Time spent on activities must be proportionate to
    the funding source and intent of the funding
    source

10
Fiscal Responsibility
  • The School Principal and Categorical Designee
    Are Responsible
  • For every dollar spent or received by your school
  • That every dollar contributes to improving
    student achievement
  • For compliance of all categorically funded staff
  • For compliance of all expenditures
  • That proper purchasing procedures and accounting
    standards are followed
  • The money is just the means to the end
  • STUDENT ACHIEVEMENT

11
Site Funding
  • Schools Receive Funding From Various Sources
  • General Funds
  • SLIBG (School and Library Improvement Block
    Grant)
  • Title I
  • Funding for Low Performing Schools
  • High Priority Grants SAIT
  • EIA-LEP and SCE
  • English Language Acquisition Program (ELAP)
  • Discretionary Block Grant (one-time)
  • Grants Prop 49, 21st Century, etc.

12
Differentiated, but Equitable
  • Schools Receive
  • Baseline staff and services based on district
    staffing formulas
  • Equitable Amounts of Funds Based on the Needs of
    the Students
  • Equitable funding based on number of English
    Learners
  • Equitable funding based on number of students
    eligible for free/reduced lunch
  • Equitable funding based on number of
    low-performing students
  • Extra services based on number and needs of
    Special Education students
  • Special Programs Grants are competitive so they
    will vary from school to school.
  • Generally, the more students with special needs,
    the more funding a school receives

13
Unrestricted General Funds
  • Pays for Baseline Services
  • Classroom Teachers
  • Administrators
  • Classified Staff
  • Basic Supplies
  • Textbooks
  • Custodial
  • Maintenance
  • Transportation

14
School and Library Improvement Block Grant (SLIBG)
  • Supplemental State Funds for K-8 (9-12 schools
    may also funded)
  • Must be used to improve instructional program for
    ALL students
  • Must supplement, not supplant
  • Activities tied to Single Plan
  • Allocated to sites based on of students

15
Special Education, GATE
  • Special Education District funds services to
    meet the needs of identified students, over and
    above baseline services
  • Services to students
  • No extra funds to schools
  • Categorical funds cannot pay for anything in IEP
    (baseline)
  • GATE
  • District receives funds develops plan
  • Funds allocated to sites--district decision

16
Economic Impact Aid
  • Limited English Proficient (LEP)
  • District services
  • School allocations based on of English Learners
  • Fund Bilingual Instructional Assistants
  • Fund supplemental materials, instruction, parent
    involvement, resource, PD,
  • State Compensatory Education (SCE)
  • Educationally disadvantaged students
  • Fund CSR, reading instruction, preschool,
    afterschool, interventions

17
High Priority Schools Grant
  • 400 per student for 3-4 years (state funding)
  • Provide comprehensive school improvement template
    for states lowest performing schools
  • Flexible funding not many restrictions
  • However, schools are accountable for API targets

18
Discretionary Block Grant
  • One-time state funding about 57 per student
  • No restriction on carryover
  • Flexible funding no restrictions
  • Fund instructional materials, classroom/lab
    materials, school/classroom library materials,
    educational technology, deferred maintenance,
    professional development, home-to-school
    transportation
  • Activities must be included in SPSA, approved by
    SSC and School Board

19
Other Grants
  • English Language Acquisition Program (ELAP)
  • 100 per English Learner in grades 4-8 only
  • Supplemental materials, instruction
  • Prop 49 After School Education and Safety (ASES)
    grants
  • 21st Century Community Learning Center grants

20
Title I Funding
  • Title I U.S. governments largest educational
    program to assist disadvantaged children
  • Established in 1965 as War on Poverty program
  • Title I funds a range of programs to improve
    learning for students at risk of educational
    failure

21
Purpose of Title I Funding
  • Ensure that all children have the opportunity to
    obtain a high-quality education and reach
    proficiency on challenging state academic
    standards and assessments in ELA and math.
  • Activities must be based on proven or
    research-based strategies focusing on what
    works.
  • The focus must be on the students most at risk of
    academic failure in ELA and math.

22
How Do Schools Decide How to Spend Title I Funds?
  • All spending is based on the budget that has been
    approved by the School Site Council.
  • Budget development should be transparent and
    based on data and need assessments
  • Site Council must approve all budget changes
    throughout the year.

23
Title I Funding Must Supplement, Not Supplant
  • Title I budget cannot pay for the basic services
    that district must provide
  • Classroom Teachers
  • Transportation
  • Basic supplies, textbooks, materials
  • Title I CAN pay for supplemental staff and/or
    books, materials, etc. to help improve student
    achievement.

24
Title 1 Funding
  • Funding is based on need
  • 500 per student 75 - 100 poverty
  • 400 per student 65 - 74 poverty
  • 300 per student 55 - 64 poverty
  • 200 per student 35 - 54 poverty

25
Single Plan for Student Achievement (SPSA)
  • All expenditures must be included in the
    Board-approved Site Plan.
  • - or -
  • Added as a revision, approved by the Site Council
    (save the agenda/sign-in sheet/minutes!)

26
SPSA Single Plan for Student Achievement
  • 2007-08 SPSA developed last Spring
  • 2008-09 SPSA Work will begin in Dec/Jan Due
    approx. March 1, 2008
  • SPSA and budget should be on SSC agenda
    regularly. Changes can be made at any time.
  • Present at staff meeting also use as a road map
    for your work

27
Targeted Assistance Schools (TAS)
  • Schools that are below the 40 free/reduced lunch
    level OR have not applied to become a School Wide
    Program (SWP)
  • Purpose To assist the students most at-risk of
    failing to meet or exceed state content standards
    in English Language Arts and Mathematics.
  • Must focus all services to support those students
    identified for Title I service based on 2 or more
    objective, educationally related measures.
  • All services must be documented and tracked to
    TAS students only

28
School Wide Program (SWP)
  • Schools that are at or above the 40 free/reduced
    lunch level and have applied to become a School
    Wide Program
  • Purpose To assist the students most at-risk of
    failing to meet or exceed state content standards
    in English Language Arts and Mathematics.
  • ALL STUDENTS are eligible for Title I services,
    however Title I must still be used to serve the
    students most at risk of failing.

29
Appropriate Expenditures
  • Take a look at the article about recent issues in
    Dallas
  • Do you see any non-compliant expenditures that
    surprise you?
  • Note Dallas has been required to initiate a
    Dept. of Integrity

30
Title I Compliance Issues
COMPLIANCE IS EVERYONES RESPONSIBILITY!
31
Consequences of Noncompliance
  • Fines and penalties
  • Required to pay back out of general funds
  • Additional oversight/monitoring by the government
  • Potential reduction in Federal funding
  • Professional integrity compromised
  • Suspension, debarment, exclusion of individuals

32
Compliant Title I Staffing
  • Teachers to support core academic program
  • Paraprofessionals trained to assist with
    instruction,
  • BIAs who SUPPLEMENT baseline requirements
  • Counselors (not baseline duties)
  • Additional hours for health aides or nurses
  • Program Manager to coordinate services on site
  • Additional teacher time to provide after school
    tutorials
  • Additional librarian time to extend library hours
  • Professional Development personnel
  • Substitutes for Professional Development
    activities
  • Certificated Tutors
  • Academic Coaches or Resource Teachers

33
Compliant Title I Professional Development
  • Conferences allowable if focused, research based,
    single topic, that extends over one day
  • External consultants training staff
  • In classroom coaching in reading/math
  • Structured time for staff to
  • Conduct comprehensive needs assessment
  • Plan implementation of standards-based
    instruction
  • Develop and analyze classroom assessments
  • Articulate standards from grade to grade
  • Coordinate Title I services with baseline
  • Reform model training (Americas
    Choice,CELL,etc.)
  • AVID Training

34
Compliant Title I Extended Learning Opportunities
  • Must be activities not mandated by
    Retention/Promotion Policy
  • Focus on intensive language arts and math
  • Extended day
  • Extended year
  • Saturday School
  • Summer programs
  • Intersession programs

35
Compliant Title I Parent Involvement Activities
  • Participation of parents in meaningful
    communication involving student academic learning
    and other school activities
  • Provide materials and training to help parents
    work with their children to improve achievement
    such as literacy training.
  • CFEN sponsored trainings
  • Home School Liaison Training
  • Training provided by staff or outside consultants

36
Examples of Compliant Title I Supplies and
Equipment
  • Supplies and equipment must support
    implementation of the improvement plan
  • General supplies such as paper and pencils tied
    to supplemental activities only, i.e. extended
    learning and parent involvement
  • Computers targeted to improve ELA/Math
  • Software targeted to improve ELA/Math
  • Supplemental materials, aligned with standards
  • Parent involvement supplies
  • Mileage for Title I staff only

37
Examples of Non-Compliant Title I Expenditures
  • Drama, art, music, PE teachers
  • Regular counselors
  • Noon time assistants
  • Any program not research-based
  • Schoolwide newsletters (not just Title I)
  • Campus Assistants
  • Career Tech
  • Computer Tech
  • Vice principal
  • One-day workshop or conference with short
    sessions on random topics
  • Regular teachers
  • Baseline textbooks
  • Materials/supplies for baseline program
  • PE equipment
  • Computers in regular classrooms in TAS school
  • Attendance clerk

38
Appropriate Expenditures
  • Lets Play
  • DEAL
  • or
  • NO DEAL

39
The VP at Washington High is concerned that the
counselor-student case load is over 5001. He
has submitted a requisition for an additional
counselor to lower the case load using Title I
No Deal
40
The Lincoln Middle School library media teacher
would like to reward their Accelerated Readers
with a trip to Wild Waters using the School and
Library Improvement Block Grant
No Deal
41
Sequoia Elementary School teachers have ordered
certificates to be used as redesignation awards
for English Learners using EIA-LEP
DEAL
42
The Yale High School principal submitted a
personnel requisition to increase the Program
Manager from .5 FTE Title I to 1.0 FTE EIA-LEP.
Yale has 38 EL students
No Deal
43
The Manhattan Elementary Program Manager is
planning to send a teacher to a half-day workshop
Discipline Strategies to Deal with Disruptive
Students using Title I
No Deal
44
Roosevelt Middle School used the EIA-LEP budget
to pay for subs to assist in administration of
the CELDT
DEAL
45
Cooper Elementary School provided a light dinner
for SSC members during their budget meeting using
Title I
DEAL
46
River Park High submitted an requisition for 3
computers and software for classroom use using
School and Library Improvement Block Grant
DEAL
47
Roeding Middle School submitted a requisition
for 10 Nextel Phones using Title I
No Deal
48
Chico Elementary School submitted an open P.O.
for Barnes and Noble, using School and Library
Improvement Block Grant to let students purchase
books as a reward for reading 5,000 pages in
Accelerated Reader
No Deal
49
The Home School Liaison at Pacific Terrace High
submitted a mileage report charged to Title I for
home visits to discuss intervention options with
parents
DEAL
50
Sequoia Elementary (a TAS School) would like to
fund a computer lab to be utilized by all
students using Title I
No Deal
51
Thats All Folks!
52
School Site CouncilTrainer Certification
53
Your Lifeline SSC and Ed Code
  • Original law EC 52850-52863 (SBCP)
  • Added laws.
  • EC 52010-52039 (SPSA)
  • EC 64000-64001 (SPSA)
  • EC 18181(SPSA /IIUSP/HPSG and Library Plans)
  • EC 41507(Block Grant/SIP/AB 65)
  • EC 32280-32288 (School Safety Plans)
  • EC 52010-52039 (Title I in SPSA)
  • EC 63001 (Direct Services)

54
Roles of SSC
  • SSC develops Single Plan for Student Achievement
    (SPSA) (EC 52850-52863 BP 0420)
  • Review annually
  • Monitor implementation
  • Develop and monitor budgets
  • Consult with ELAC and other parent groups on
    student needs

55
Additional SSC Roles
  • Review Dress Code for students annually (BP 5132)
  • Develop or delegate the school safety plan and
    approve school safety plan using consultation
    with law enforcement (EC 32281)
  • Review and may amend bylaws each fall (BP 0420)
  • Participate in the development of the Program
    Improvement Plan, High Priority Schools Plan

56
Elections and Types of Members
  • TRIO SHARE
  • What is the biggest complaint concerning SSC (and
    ELAC) elections?

57
SSC Election Issues
  • Lack of broad involvement
  • Vacancies are not filled according to bylaws
  • Site SSC/ELAC bylaws are not followed
  • No documentation of election

58
Parity
  • Do you currently have parity
  • on your SSC?
  • TRIO SHARE What is the current composition of
    your SSC?

59
Parity Elementary Level
60
Parity Secondary
61
Open Meetings
  • TRIO SHARE
  • Can you name the major complaints related to open
    SSC meetings and documentation of meetings?

62
Open Meetings
  • Ed Code 35147 a-d
  • Agenda posted 72 hours in advance of meeting
  • Meeting held in a place accessible to public
  • Agenda must state specific location, time, date
  • Agenda must be explicit regarding meeting topics
  • Voting-Only items on the posted agenda
  • No quorum - no vote

63
Provisions for Emergencies EC 35147 (a-d)
  • Emergency meetings follow same rules
  • OK to vote if an unlisted item is unanimously
    determined to have both characteristics
  • Be in need of immediate attention
  • Issue became known between time that the agenda
    was posted and time of meeting

64
Agendas, Minutes, Sign-In Sheets
  • If it is not written it does not exist
  • Minutes, agendas, sign in sheets, handouts,
    documents from SSC meetings and the SPSA are
    public record (GC6250-6270)
  • Must be kept in a central location (BP 0420)
  • SSC approves as accurate and true
  • CAUTION
  • No quorum - no vote hold until next meeting

65
Agendas, Minutes, Sign-In Sheets
  • TRIO SHARE
  • How do you keep current and previous years
    SSC/ELAC documentation in a safe, easily
    accessible place?

66
SSC and Parent Input
  • What groups must the SSC consult with?

67
SSC and Parent Input
  • Must consult with parents of English Learners and
    the English Learner Advisory Committee (ELAC)
  • SSC approves EL programs and LEP budget
  • Title I parents consulted in the development of
    the Title I plan plan for parent involvement
  • ELAC or other parents in a Title I Schoolwide
    Program are informed they may provide a written
    objection to the SSC approved SPSA

68
Minimum Data Review Requirements per CDE
  • California Standards Test (CST)
  • CAT
  • School Accountability Report Card (SARC)
  • CELDT
  • API target outcomes
  • AYP target outcomes
  • CAHSEE pass rate/ and 10th grade performance for
    AYP
  • Graduation rate
  • Schoolwide results and numerically significant
    sub populations
  • All special needs students EL, GATE, Migrant, EDY
  • Other data as appropriate
  • ASAM at alternative schools
  • IEP completion
  • Functional skills assessment data
  • R-30 report for EL needs

69
More Help For SSC andSite Leaders
  • Advanced Training by SSC or Principal request
  • Roberts Rules of Order
  • Effective meetings
  • Understanding budgets
  • Minutes
  • How to conduct a needs assessment
  • The SPSA and effective planning monitoring
    practices
  • Assistance for PI schools
  • Contact OSFP 457-3934

70
Congratulations!
  • You are certified to present SSC training!

71
SSC Training Options
  • Certified Trainer present on site
  • OSFP Coordinator present on site
  • Centralized Training

72
Thanks for coming!
  • Questions?
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