Title: Fresno Unified School District Office of State and Federal Programs
1New Categorical Administrator Workshop
- Fresno Unified School DistrictOffice of State
and Federal Programs
2Resource Binder
- FIND IT! TAB IT!
- School Leadership
- Tips for the First Timers
- State and Federal Programs
- Migrant Education Brochures
- Project ACCESS information
3Resource Binder
- FIND IT! TAB IT!
- Melissas Top 10 Tips!
- Appropriate EIA/SCE Expenditures
- Sample Time Accounting Log/Letter
- Program Improvement Assurances
- SSC Training Manual
- Title I Parent Handbook
- AMS Categorical Guide
- List of PI Schools
4Resource Binder
- FIND IT! TAB IT!
- Choice Transfers/SES Q A
- Grant Procedures
- Personnel Tab--What Goes Here?
- Budget Info
- Categorical Monthly Guidelines
- Sample SSC Agendas
- Board Policies/Administrative Regs
- Sample Forms
- Migrant Brochure
- Project ACCESS Information
5 TRIO SHARE
- Involve Staff
- Share ways that you plan to ensure that staff is
familiar with the site plan and the budget - Involve SSC
- Share ways that you plan to ensure that the SSC
is familiar with the site plan and the budget
6Time Logs/Job Descriptions
- PAIR SHARE
- Share your job title and funding source(s).
- Share your main job duties on an average day.
7Appropriate Job Duties
- Take a look at the article about Clovis Unified.
- Can you think of anything that you have done in
your job duties that would put the District at
risk during the upcoming CPM? - If so, how can you eliminate the risk?
8Time Logs
- TRIO SHARE
- What do you use to document your time?
9Time Accounting RecordsBasic Rules
- Single categorical funding source requires
bi-annual certification - Multi-funded categorical funding sources require
monthly certification - Time spent on activities must be proportionate to
the funding source and intent of the funding
source
10Fiscal Responsibility
- The School Principal and Categorical Designee
Are Responsible - For every dollar spent or received by your school
- That every dollar contributes to improving
student achievement - For compliance of all categorically funded staff
- For compliance of all expenditures
- That proper purchasing procedures and accounting
standards are followed - The money is just the means to the end
- STUDENT ACHIEVEMENT
11Site Funding
- Schools Receive Funding From Various Sources
- General Funds
- SLIBG (School and Library Improvement Block
Grant) - Title I
- Funding for Low Performing Schools
- High Priority Grants SAIT
- EIA-LEP and SCE
- English Language Acquisition Program (ELAP)
- Discretionary Block Grant (one-time)
- Grants Prop 49, 21st Century, etc.
12Differentiated, but Equitable
- Schools Receive
- Baseline staff and services based on district
staffing formulas - Equitable Amounts of Funds Based on the Needs of
the Students - Equitable funding based on number of English
Learners - Equitable funding based on number of students
eligible for free/reduced lunch - Equitable funding based on number of
low-performing students - Extra services based on number and needs of
Special Education students - Special Programs Grants are competitive so they
will vary from school to school. - Generally, the more students with special needs,
the more funding a school receives
13Unrestricted General Funds
- Pays for Baseline Services
- Classroom Teachers
- Administrators
- Classified Staff
- Basic Supplies
- Textbooks
- Custodial
- Maintenance
- Transportation
14School and Library Improvement Block Grant (SLIBG)
- Supplemental State Funds for K-8 (9-12 schools
may also funded) - Must be used to improve instructional program for
ALL students - Must supplement, not supplant
- Activities tied to Single Plan
- Allocated to sites based on of students
15Special Education, GATE
- Special Education District funds services to
meet the needs of identified students, over and
above baseline services - Services to students
- No extra funds to schools
- Categorical funds cannot pay for anything in IEP
(baseline) - GATE
- District receives funds develops plan
- Funds allocated to sites--district decision
16Economic Impact Aid
- Limited English Proficient (LEP)
- District services
- School allocations based on of English Learners
- Fund Bilingual Instructional Assistants
- Fund supplemental materials, instruction, parent
involvement, resource, PD, - State Compensatory Education (SCE)
- Educationally disadvantaged students
- Fund CSR, reading instruction, preschool,
afterschool, interventions
17High Priority Schools Grant
- 400 per student for 3-4 years (state funding)
- Provide comprehensive school improvement template
for states lowest performing schools - Flexible funding not many restrictions
- However, schools are accountable for API targets
18Discretionary Block Grant
- One-time state funding about 57 per student
- No restriction on carryover
- Flexible funding no restrictions
- Fund instructional materials, classroom/lab
materials, school/classroom library materials,
educational technology, deferred maintenance,
professional development, home-to-school
transportation - Activities must be included in SPSA, approved by
SSC and School Board
19Other Grants
- English Language Acquisition Program (ELAP)
- 100 per English Learner in grades 4-8 only
- Supplemental materials, instruction
- Prop 49 After School Education and Safety (ASES)
grants - 21st Century Community Learning Center grants
20Title I Funding
- Title I U.S. governments largest educational
program to assist disadvantaged children - Established in 1965 as War on Poverty program
-
- Title I funds a range of programs to improve
learning for students at risk of educational
failure
21Purpose of Title I Funding
- Ensure that all children have the opportunity to
obtain a high-quality education and reach
proficiency on challenging state academic
standards and assessments in ELA and math. - Activities must be based on proven or
research-based strategies focusing on what
works. - The focus must be on the students most at risk of
academic failure in ELA and math.
22How Do Schools Decide How to Spend Title I Funds?
- All spending is based on the budget that has been
approved by the School Site Council. - Budget development should be transparent and
based on data and need assessments - Site Council must approve all budget changes
throughout the year.
23Title I Funding Must Supplement, Not Supplant
- Title I budget cannot pay for the basic services
that district must provide - Classroom Teachers
- Transportation
- Basic supplies, textbooks, materials
- Title I CAN pay for supplemental staff and/or
books, materials, etc. to help improve student
achievement.
24Title 1 Funding
- Funding is based on need
- 500 per student 75 - 100 poverty
- 400 per student 65 - 74 poverty
- 300 per student 55 - 64 poverty
- 200 per student 35 - 54 poverty
25Single Plan for Student Achievement (SPSA)
- All expenditures must be included in the
Board-approved Site Plan. - - or -
- Added as a revision, approved by the Site Council
(save the agenda/sign-in sheet/minutes!)
26SPSA Single Plan for Student Achievement
- 2007-08 SPSA developed last Spring
- 2008-09 SPSA Work will begin in Dec/Jan Due
approx. March 1, 2008 - SPSA and budget should be on SSC agenda
regularly. Changes can be made at any time. - Present at staff meeting also use as a road map
for your work
27Targeted Assistance Schools (TAS)
- Schools that are below the 40 free/reduced lunch
level OR have not applied to become a School Wide
Program (SWP) - Purpose To assist the students most at-risk of
failing to meet or exceed state content standards
in English Language Arts and Mathematics. - Must focus all services to support those students
identified for Title I service based on 2 or more
objective, educationally related measures. - All services must be documented and tracked to
TAS students only
28School Wide Program (SWP)
- Schools that are at or above the 40 free/reduced
lunch level and have applied to become a School
Wide Program - Purpose To assist the students most at-risk of
failing to meet or exceed state content standards
in English Language Arts and Mathematics. - ALL STUDENTS are eligible for Title I services,
however Title I must still be used to serve the
students most at risk of failing.
29Appropriate Expenditures
- Take a look at the article about recent issues in
Dallas - Do you see any non-compliant expenditures that
surprise you? - Note Dallas has been required to initiate a
Dept. of Integrity
30Title I Compliance Issues
COMPLIANCE IS EVERYONES RESPONSIBILITY!
31Consequences of Noncompliance
- Fines and penalties
- Required to pay back out of general funds
- Additional oversight/monitoring by the government
- Potential reduction in Federal funding
- Professional integrity compromised
- Suspension, debarment, exclusion of individuals
32Compliant Title I Staffing
- Teachers to support core academic program
- Paraprofessionals trained to assist with
instruction, - BIAs who SUPPLEMENT baseline requirements
- Counselors (not baseline duties)
- Additional hours for health aides or nurses
- Program Manager to coordinate services on site
- Additional teacher time to provide after school
tutorials - Additional librarian time to extend library hours
- Professional Development personnel
- Substitutes for Professional Development
activities - Certificated Tutors
- Academic Coaches or Resource Teachers
33Compliant Title I Professional Development
- Conferences allowable if focused, research based,
single topic, that extends over one day - External consultants training staff
- In classroom coaching in reading/math
- Structured time for staff to
- Conduct comprehensive needs assessment
- Plan implementation of standards-based
instruction - Develop and analyze classroom assessments
- Articulate standards from grade to grade
- Coordinate Title I services with baseline
- Reform model training (Americas
Choice,CELL,etc.) - AVID Training
34Compliant Title I Extended Learning Opportunities
- Must be activities not mandated by
Retention/Promotion Policy - Focus on intensive language arts and math
- Extended day
- Extended year
- Saturday School
- Summer programs
- Intersession programs
35Compliant Title I Parent Involvement Activities
- Participation of parents in meaningful
communication involving student academic learning
and other school activities - Provide materials and training to help parents
work with their children to improve achievement
such as literacy training. - CFEN sponsored trainings
- Home School Liaison Training
- Training provided by staff or outside consultants
36Examples of Compliant Title I Supplies and
Equipment
- Supplies and equipment must support
implementation of the improvement plan - General supplies such as paper and pencils tied
to supplemental activities only, i.e. extended
learning and parent involvement - Computers targeted to improve ELA/Math
- Software targeted to improve ELA/Math
- Supplemental materials, aligned with standards
- Parent involvement supplies
- Mileage for Title I staff only
37Examples of Non-Compliant Title I Expenditures
- Drama, art, music, PE teachers
- Regular counselors
- Noon time assistants
- Any program not research-based
- Schoolwide newsletters (not just Title I)
- Campus Assistants
- Career Tech
- Computer Tech
- Vice principal
- One-day workshop or conference with short
sessions on random topics - Regular teachers
- Baseline textbooks
- Materials/supplies for baseline program
- PE equipment
- Computers in regular classrooms in TAS school
- Attendance clerk
38Appropriate Expenditures
- Lets Play
- DEAL
- or
- NO DEAL
39The VP at Washington High is concerned that the
counselor-student case load is over 5001. He
has submitted a requisition for an additional
counselor to lower the case load using Title I
No Deal
40The Lincoln Middle School library media teacher
would like to reward their Accelerated Readers
with a trip to Wild Waters using the School and
Library Improvement Block Grant
No Deal
41Sequoia Elementary School teachers have ordered
certificates to be used as redesignation awards
for English Learners using EIA-LEP
DEAL
42The Yale High School principal submitted a
personnel requisition to increase the Program
Manager from .5 FTE Title I to 1.0 FTE EIA-LEP.
Yale has 38 EL students
No Deal
43The Manhattan Elementary Program Manager is
planning to send a teacher to a half-day workshop
Discipline Strategies to Deal with Disruptive
Students using Title I
No Deal
44Roosevelt Middle School used the EIA-LEP budget
to pay for subs to assist in administration of
the CELDT
DEAL
45Cooper Elementary School provided a light dinner
for SSC members during their budget meeting using
Title I
DEAL
46River Park High submitted an requisition for 3
computers and software for classroom use using
School and Library Improvement Block Grant
DEAL
47Roeding Middle School submitted a requisition
for 10 Nextel Phones using Title I
No Deal
48Chico Elementary School submitted an open P.O.
for Barnes and Noble, using School and Library
Improvement Block Grant to let students purchase
books as a reward for reading 5,000 pages in
Accelerated Reader
No Deal
49The Home School Liaison at Pacific Terrace High
submitted a mileage report charged to Title I for
home visits to discuss intervention options with
parents
DEAL
50Sequoia Elementary (a TAS School) would like to
fund a computer lab to be utilized by all
students using Title I
No Deal
51Thats All Folks!
52School Site CouncilTrainer Certification
53Your Lifeline SSC and Ed Code
- Original law EC 52850-52863 (SBCP)
- Added laws.
- EC 52010-52039 (SPSA)
- EC 64000-64001 (SPSA)
- EC 18181(SPSA /IIUSP/HPSG and Library Plans)
- EC 41507(Block Grant/SIP/AB 65)
- EC 32280-32288 (School Safety Plans)
- EC 52010-52039 (Title I in SPSA)
- EC 63001 (Direct Services)
54Roles of SSC
- SSC develops Single Plan for Student Achievement
(SPSA) (EC 52850-52863 BP 0420) - Review annually
- Monitor implementation
- Develop and monitor budgets
- Consult with ELAC and other parent groups on
student needs
55Additional SSC Roles
- Review Dress Code for students annually (BP 5132)
- Develop or delegate the school safety plan and
approve school safety plan using consultation
with law enforcement (EC 32281) - Review and may amend bylaws each fall (BP 0420)
- Participate in the development of the Program
Improvement Plan, High Priority Schools Plan
56Elections and Types of Members
-
- TRIO SHARE
- What is the biggest complaint concerning SSC (and
ELAC) elections?
57SSC Election Issues
- Lack of broad involvement
- Vacancies are not filled according to bylaws
- Site SSC/ELAC bylaws are not followed
- No documentation of election
58Parity
-
- Do you currently have parity
- on your SSC?
- TRIO SHARE What is the current composition of
your SSC?
59Parity Elementary Level
60Parity Secondary
61Open Meetings
- TRIO SHARE
-
- Can you name the major complaints related to open
SSC meetings and documentation of meetings?
62Open Meetings
- Ed Code 35147 a-d
- Agenda posted 72 hours in advance of meeting
- Meeting held in a place accessible to public
- Agenda must state specific location, time, date
- Agenda must be explicit regarding meeting topics
- Voting-Only items on the posted agenda
- No quorum - no vote
63Provisions for Emergencies EC 35147 (a-d)
- Emergency meetings follow same rules
- OK to vote if an unlisted item is unanimously
determined to have both characteristics - Be in need of immediate attention
- Issue became known between time that the agenda
was posted and time of meeting
64Agendas, Minutes, Sign-In Sheets
- If it is not written it does not exist
- Minutes, agendas, sign in sheets, handouts,
documents from SSC meetings and the SPSA are
public record (GC6250-6270) - Must be kept in a central location (BP 0420)
- SSC approves as accurate and true
- CAUTION
- No quorum - no vote hold until next meeting
65Agendas, Minutes, Sign-In Sheets
- TRIO SHARE
- How do you keep current and previous years
SSC/ELAC documentation in a safe, easily
accessible place?
66SSC and Parent Input
-
- What groups must the SSC consult with?
67SSC and Parent Input
- Must consult with parents of English Learners and
the English Learner Advisory Committee (ELAC) - SSC approves EL programs and LEP budget
- Title I parents consulted in the development of
the Title I plan plan for parent involvement - ELAC or other parents in a Title I Schoolwide
Program are informed they may provide a written
objection to the SSC approved SPSA
68Minimum Data Review Requirements per CDE
- California Standards Test (CST)
- CAT
- School Accountability Report Card (SARC)
- CELDT
- API target outcomes
- AYP target outcomes
- CAHSEE pass rate/ and 10th grade performance for
AYP - Graduation rate
- Schoolwide results and numerically significant
sub populations - All special needs students EL, GATE, Migrant, EDY
- Other data as appropriate
- ASAM at alternative schools
- IEP completion
- Functional skills assessment data
- R-30 report for EL needs
69More Help For SSC andSite Leaders
- Advanced Training by SSC or Principal request
- Roberts Rules of Order
- Effective meetings
- Understanding budgets
- Minutes
- How to conduct a needs assessment
- The SPSA and effective planning monitoring
practices - Assistance for PI schools
- Contact OSFP 457-3934
70Congratulations!
- You are certified to present SSC training!
71SSC Training Options
- Certified Trainer present on site
- OSFP Coordinator present on site
- Centralized Training
72Thanks for coming!