School Site Council SSC and English Learner Advisory Committee ELAC Training October 2005

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School Site Council (SSC)andEnglish Learner
Advisory Committee (ELAC) Training October
2005
Standards, Assessment, and AccountabilityPlanning
and Accountability Department and Biliteracy and
English Learner Support Department
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Agenda

• The School Site Council (SSC)
• English Learner Advisory Committee
  (ELAC)
• Analysis of Data
• Site Plan Monitoring Evaluation
• Budget
• Maintaining Records
• Due Dates
• Questions and Answers
  

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The School Site Council (SSC)
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Why do we have an
?
SSC

• Every district school is required to establish
  and maintain an appropriately configured School
  Site Council.
• Meaningful consultation on site plan and
  budget
• California Education Code 52852
• Board Report dated April 8, 2003
• Superintendent-required
• 
  

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Who is on the SSC?

• 50 school staff
• (with classroom teachers comprising the majority)
• 
  
• Elementary
• 50 parents/community members
• Secondary
• 25 parents/community members
• 25 students

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Elementary Configuration

• 50

Classroom Teachers
Other Staff
Principal
Parents/Community
50
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Sample Elementary Configuration Minimum of 10
Members

• 50 Staff
• 1 Principal
• 1 Other staff member
• 3 Classroom teachers
• Minimum of 5
• Majority must be classroom
  teachers.

• 50 Parents/
• Community Members
• Minimum of 5

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Elementary Other Staff Members

• Non-Classroom Certificated Personnel
• Nurse
• Counselor
• School Psychologist
• Resource Teacher
• Librarian
• VP
• Any Classified Personnel
• Office Staff
• BSS
• Technicians (e.g., library tech, computer tech)
• Assistants or Aides
• Food Services personnel

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Secondary Configuration

• 50

Classroom Teachers
Other Staff
Principal
Parents/ Community
Students
25
25
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Sample Secondary Configuration Minimum of 12
Members

• 25 Parents/
• Community Members
• Minimum
• of 3

25 Students Minimum of 3

• 50 Staff
• 1 Principal
• 1 Other staff
• member
• 4 Classroom
• teachers
• Minimum of 6
• Majority must be classroom teachers.

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Secondary Other Staff Members

• Non Classroom Certificated Personnel
• Nurse
• Counselor
• Resource Teacher
• Librarian
• VP
• Any Classified Personnel
• Office Staff
• BSS
• Technicians (e.g., library tech, computer tech)
• Assistants or Aides
• Campus Security
• Food Services Personnel

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Parents/Community Members

• Parents
• Can be a parent of a student at the school site.
• Can be an employee within the school district.
• Can NOT be an employee at the school site. (CA
  Education Code 52852)
• Community Members
• Can be a member of the school community.
• Can be a representative of a school partner.
• Can NOT be an employee at the school site.

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Middle School Configurations

• Middle schools must choose either
• the Elementary Model
• or
• the Secondary Model
• for the 2005-06 School Year.

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SSC Membership Selection

• Teachers select teachers.
• Parents select parents/community members.
• Other school staff select other school staff.
• Students select students (secondary).

The principal is an ex-officio member of the SSC.
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Sample Membership Configurations

• Refer to attachments in Administrative Circular
  No. 12 in your packet for examples of membership
  configurations.
• Roster must identify
• SSC Chairperson
• DAC Representative Alternate
• (Title I schools)

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SSC Rosters

• SSC rosters are due on
• November 4, 2005.
• Send ORIGINAL roster to
• Planning and Accountability
• IMC, Building D
• Faxed copy is NOT acceptable.

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What is included in the bylaws?

• Membership
• Make-up of members
• Term of office
• Greene Act
• Quorum
• Majority of membership (51)
• Meeting Schedule
• Replacement of Members
• Alternates
• Termination of members
• Bylaws guide the council.

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What does the SSC do?
Responsibilities 1. Establish the Council
and Bylaws. 2. Review school and student
performance data. 3. Establish/Review school
goals and select specific improvements. 4.
Develop the site plan with input from other
advisory groups.
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SSC Responsibilities (cont.)

• 5. Establish budgets associated with the plan.
• 6. Monitor progress of plan implementation.
• 7. Assess effectiveness of planned activities.
• 8. Evaluate implementation of plan and resulting
  student achievement.
• 9. Review/Modify plan as needed.

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SSC Responsibilities (cont.)

• Collaborate with other advisory groups.
• Develop/Oversee Title I Parent Involvement Policy
  and Home/School Compact.
• Complete ELAC tasks (if SSC has ELAC authority).
• 13. Recommend plan to Board of Education.

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Advisory Groups

• ELAC
• GATE
• SGT
• PT(S)A
• Parent Groups
• Staff Groups
• Partners

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English Learner Advisory Committee (ELAC)
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Why do we have an
?
ELAC

• An ELAC is required for each school with 21 or
  more ELs.
• Meaningful advice and consultation on
  
  programs and services for ELs.
• CA Ed. Code 62002 62002.5 35147.
• Coordinated Compliance Review (CCR).

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Administrative Circular No. 4Response Form Due
Date October 1

• The ELAC is composed of elected members, thus
  elected officers the committee.
• The ELAC must have at least three members
  chairperson, vice chairperson, secretary.
• Ballots sent to all parents of ELs for election
  of officers.
• Returned ballots counted and kept for
  documentation.
• Newly-elected officers receive training about
  their responsibilities.

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Delegating ELAC to SSC

• Once an ELAC is FORMED and TRAINED . . .
• Officers may vote to delegate ELAC authority to
  SSC.
• Voting results are documented in ELAC meeting
  minutes.
• SSC votes to accept ELAC authority and documents
  acceptance in minutes.

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ELAC within SSC

• The ELAC no longer exists as a separate entity.
• (There is no ELAC!)
• SSC assumes ELAC roles and responsibilities
  these actions must be documented in regular SSC
  meeting minutes hereafter.
• SSC authority is valid for two years, then new
  ELAC formation, training, and an election to
  delegate to SSC must be held.
• Compliance IssuesTranslate SSC minutes
  concerning ELAC issues and include in school
  newsletter to show intent and effort.

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Required ELAC TasksFor Separate ELACs AND SSCs
that have assumed ELAC Responsibilities!

• Advise principal and staff about issues relating
  to programs and services for ELs.
• 2) Conduct a school needs assessment.
• 3) Review and discuss the schools annual
  language census.
• 4) Establish and follow through on plans to make
  parents aware of the importance of regular school
  attendance.

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DELAC Representatives

• For separate ELACs
• Elected DELAC rep who is a parent of an EL or
  RFEP student is REQUIRED.
• For SSCs that have assumed ELAC
  responsibilities
• DELAC rep is HIGHLY recommended.
• SSC should elect or assign a DELAC repan EL
  parent, non-EL parent, site certificated or
  classified staff member.
• The ELAC Rep brings DELAC meeting information
  back to site ELAC or SSC.

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The Planning Process
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Plan Development Process

• Data
• Implementation
• Monitoring
• Evaluation
• Budget

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Analysis of Data
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Student Performance Data Reportshttp//ayp.cde.ca
.gov/reports.asp

• School Summary
  2005 Accountability Progress Report
  APR
• State Accountability Growth in the API from
  2004-05
• Federal Accountability AYP 2005
• School Adequate Yearly Progress Overview
• School Adequate Yearly Progress Report
• School Adequate Yearly Progress Chart
• School Academic Performance Index Chart
• School Program Improvement Report

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Student Performance Data Reportshttp//studata.sa
ndi.net/research/

• SCHOOL SUMMARY SHEETS
  California Standards Test
• 2005
• PERFORMANCE LEVELS BY GRADE/
• SUBJECT REPORT
• Spring 2005
• STRAND PERFORMANCE SUMMARIES
• California Standards Test

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Additional Student Performance Data Information

• CAHSEE
• Graduation Rate
• Benchmark Assessments
• District Assessments DRA, DRP, ARI, IRI
• Student Monitoring Grades, Grade Level
  Meetings, One-on-one Meetings, Extended Day
  rosters/sign-in sheets
• Individual student results

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Site Plan Monitoring and Evaluation
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How do we monitor theplans implementation?

• Review goals for 2004-05.
• Analyze school and student achievement
  data.
• Identify obstacles.
• Examine budget expenditures.
• Seek input from advisory groups.
• Seek input from parent groups.

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How do we evaluate the effectiveness of the plan?

• Are students making progress toward performance
  standards?
• Are all student groups achieving the plan
  objectives?
• Do the resource allocations effectively support
  the areas of greatest need based on student
  achievement data?

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Revising Your Plan

• SSC recommends plan revisions.
• Planning and Accountability Resource Teacher may
  be consulted about proposed changes if questions
  arise.
• SSC votes on changes.
• Principal/SSC Chair completes Justification Form
  from Administrative Circular No. 18.

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Budget
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Categorical Funds

• Description
• Title I Basic
• Title I Parent Involvement
• Title I-CIIA
• School-based Coordinated Program
• School Library Improvement Block Grant
  (formerly SIP and School Library Materials)
• Economic Impact Aid/Limited English Proficient
• GATE
• II/USP
• HPSGP
• SAIT
• CSR

• Resource Code
• 30100
• 30103
• 30105
• 72500
• 72600
• 70910
• 71401
• 72551/72552/72553
• 72580/72581
• 30350/30352
• 40354/41350

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Guidelines for Categorical Expenditures

• Provide direct instructional support to students
  to improve academic achievement.
• Supplement the districts core program.
• Support professional development.
• Foster parent partnerships.
• Categorical funds must be
• Reflected in the school plan.
• Approved by the SSC
• Carryover Funds
• Ask for carryover balance from previous year.
• Are all funds being spent?
• Discuss appropriateness of carryover balance.

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Maintaining Records
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Why do we maintain records?

• Site Evidence of
• Implementation of plan
• Monitoring of plan
• Budget expenditures appropriate
  
• to plan
• Coordinated Compliance Review
  (CCR) Requires 3 years
  of evidence

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Which records are maintained in the SSC Notebook?

• Agendas
• Minutes of Meetings
• Elections
• Bylaws
• School Plan
• Budget Information
• Assessments
• Ongoing Monitoring
• Advisory Group Minutes
• Miscellaneous

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Due Dates
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Due by November 4, 2005

• SSC Membership Roster
• Original with signatures
• Title I Parent Involvement Policy
• Copy
• Home School Compact
• Copy

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Looking Ahead

• October Meeting
• Review responsibilities SWP and ELAC
• Review bylaws and amend as needed.
• Analyze student/school assessment data.
• Review plan goals and associated budgets for
• 05-06, including carryover from 2004-05
  additional funds.
• Examine implementation of plan.
• Establish monitoring process.
• Develop Parent Involvement Policy and
  Home/School Compact.
• Review District Accountability Agreement prior
  to submission on December 1, 2005.

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Looking Ahead

• November Meeting
• Monitor plan implementation.
• Review benchmark assessments.
• Analyze newly-released API data.
• Discuss Advisory Group input.
• Revise site plan/budget if needed.

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Looking Ahead

• December Meeting
• Monitor student progress and plan
  implementation.
• Review benchmark student assessments.
• Discuss Advisory Group input.
• Review tentative district budget
  allocations for 2006-07.
• Discuss changes for 2006-07 and prioritize.

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Looking Ahead

• January Meeting
• Monitor student progress and plan
  implementation.
• Review benchmark student assessments.
• Evaluate success/failure of plan to date.
  
• Review list of plan changes and priorities for
  2006-07.
• Complete plan and allocate funds.
• Approve plan.

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Upcoming Events

• Site Plan Workshop
• November 28
• November 29
• December 7
• December 8
• Sign up now online.

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SSC Questions?

• Planning Accountability Department
• Linda DusharmeDirector
• 858-496-4048 (Phone)
• 858-571-3180 (FAX)
• Resource Teachers
• Irene Hightower 858-496-4057 (Elementary)
• Terri Reed 858-496-4056
  (Secondary/Atypical/Alternative)
• Peggy Zickert 858-496-8107
  (Private/Charter)

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ELAC Questions?

• Biliteracy and EL Support Department
• Debra DoughertyProgram Manager
• 619-725-7264 (Phone)
• 619-686-6772 (FAX)
• Resource Teachers
• Brenda Barraza Bilstad 619-725-7279
• Kathy Velasco 619-725-7278
• Linda Wilson 619-725-7283

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Additional Resources

• San Diego City Schools
  
• http//www.sandi.net
• Standards, Assessment and Accountability
• http//studata.sandi.net/saa
• School Site Council
• http//studata.sandi.net/accountability/SSC/
  
• California Department of Education
• http//cde.ca.gov
• San Diego County Office of Education
• Learning Resources Educational Technology link
• http//www.sdcoe.k12.ca.us