Basics of Briefing

1
Basics of Briefing
2
Overview

• Steps To A Successful Briefing
• Planning
• Organizing
• Implementing

3
Overview

• Planning
• Characteristics
• Methods
• Purpose
• Audience
• Research

4
Overview

• Organization
• Patterns
• Outline
• Format

5
Overview

• Implementation
• Visual Aids
• Delivery
• Stage Fright
• Practice

6
Planning

• Planning is a thinking process.

7
Characteristics

• Accuracy
• Brevity
• Clarity

8
Methods

• Impromptu
• Memorized
• Manuscript
• Extemporaneous

9
Purpose

• Why are you briefing?
• Inform
• Advocate

10
Inform

• Explain
• Instruct/Teach
• Define
• Clarify
• Demonstrate

11
Advocate

• Support
• Recommend
• Defend
• Counsel

12
Analyze Your Audience

• Background
• Attitude
• Needs

13
Research

• Do your homework to ensure accuracy

14
Research

• Answer questions
• Who
• What
• When
• Where
• Why
• How

15
Research

• Get the facts
• Use Your Experiences
• Interview Experts
• Printed Materials

16
Organizing

• How do you want to present your ideas?

17
Organizational Patterns

• Chronological
• Topical
• Spatial
• Cause/effect
• Problem/solution

18
Outline

• Just like a map for a trip saves you time ideas
  on paper

19
Format

• TELL EM
• TELL EM
• TELL EM

20
Introduction

• Shortest but most important part of briefing

21
Introduction

• Attention Step
• Overview

22
Attention Step

• Must Be Relevant To Topic
• Unusual, Startling Statement
• Rhetorical Question
• Quote
• Historical, Current Event
• Standard Information

23
Overview

• Preview Of Whats To Come
• Expand On Main Points

24
Body

• Present Support Material
• Give Facts
• Incorporate Sources

25
Transitions

• Move from one point to the next Effective
  Transition
• Mentions the point just discussed
• Relates the point to the subject
• Introduces the next point
  
  
• 
  
  
  
  

26
Conclusion

• Make your audience go home thinking
• Summary
• Closure

27
Summary

• Highlight the important ideas from each point

28
Closure

• Short, But Positive
• Make An Appeal
• Remind Of The Significance
• End On A Positive Note/clincher
• Leave No Doubt You Are Done
• Ask For Questions

29
Implementation

• Visual Aids
• Delivery Techniques
• Stage Fright
• Practice Strategies

30
Visual Aids

• Serve As Notes
• Clarify Meaning
• Enhance Retention
• Keep Audience Focused

31
Visual Aids

• Blend Smoothly With Briefing
• Maintain Eye Contact
• Dont Talk To The Visual Aid
• Keep Talking To The Audience

32
Visual Aids

• Make Sure It Is Not Distracting
• Dont Expose Until Needed
• Dont Obstruct The Audiences View
• Know How To Use The Equipment...

33
Delivery Techniques

• Appearance
• Voice
• Eye Contact
• Movement
• Military Bearing
• Notes

34
Appearance

• Sets Tone For Brief
• Completely Under Your Control

35
Voice

• Clearly
• Correctly
• Conversationally

36
Voice

• Variation
• Rate
• Pitch
• Volume
• Reinforce Meaning, Create Interest, and Motivate

37
Eye Contact

• Credibility
• Shows Interest
• Receive Non-verbal Feedback
• Enhances Delivery

38
Movement

• Meaningful-planned And Natural
• Controlled
• Alerts Audience To Change
• Used To Make A Point
• Work Off Nervous Energy

39
Gestures

• Purposeful
• Natural
• Beware Of Poor Timing

40
Military Bearing

• Never Lose It
• Keep Going
• Dont Apologize

41
Notes

• Number Your Cards
• Keep Information Brief
• Timing Cues
• Watch Gestures With Cards...

42
Stage Fright

• Physical Effects
• Mental Effects

43
Stage Fright

• Use Energy In Voice, Gestures, Movement
• Keep Good Thoughts Toward Your Audience

44
Stage Fright

• Interventions
• Run checklist(notes, Equipment, appearance)
• Cope with physical effects
• Build confidence
• Be enthusiastic...

45
Practice

• Where You Will Brief
• With An Audience
• Dont Rush The Beginning
• Know The Intro Cold
• Ask For Feedback
• Eliminate Verbal Pauses

46
Military Briefing!!!

• YOU CAN DO IT...

47
Summary

• Planning
• Characteristics
• Methods
• Purpose
• Audience Analysis
• Research

48
Summary

• Organization
• Patterns
• Outline
• Format

49
Summary

• Implementation
• Visual Aids
• Delivery Techniques
• Stage Fright
• Practice Strategies

50
The Three Secrets To Public Speaking

• BE SINCERE
• BE BRIEF
• BE SEATED!