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The Church Treasurer's Role in Stewardship

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Title: The Church Treasurer's Role in Stewardship


1
The Church Treasurer's Role in Stewardship
  • Seminar provided by the
  • Louisiana Baptist Convention through the
    Cooperative Program
  • Contact Michael.Stewart_at_LBC.org
  • 800.622.6549
  • 318.448.3402

2
(No Transcript)
3
QUALIFICATIONS OF A TREASURER
Page 6
4
QUALIFICATIONS OF A TREASURER
  • Exhibit a willingness to work cordially with
    people and the ability to be fair minded.

Page 6
5
QUALIFICATIONS OF A TREASURER
  • Exhibit a willingness to work cordially with
    people and the ability to be fair minded.
  • Have knowledge of the working organization of the
    church.

Page 6
6
QUALIFICATIONS OF A TREASURER
  • Exhibit a willingness to work cordially with
    people and the ability to be fair minded.
  • Have knowledge of the working organization of the
    church.
  • Reflect the highest Christian ideals.

Page 6
7
QUALIFICATIONS OF A TREASURER
  • Exhibit a willingness to work cordially with
    people and the ability to be fair minded.
  • Have knowledge of the working organization of the
    church.
  • Reflect the highest Christian ideals.
  • Have knowledge of accounting procedures or the
    willingness to learn accounting procedures.

Page 6
8
QUALIFICATIONS OF A TREASURER
  • Exhibit a willingness to work cordially with
    people and the ability to be fair minded.
  • Have knowledge of the working organization of the
    church.
  • Reflect the highest Christian ideals.
  • Have knowledge of accounting procedures or the
    willingness to learn accounting procedures.
  • Be a tither.

Page 6
9
CHURCH STRUCTURE AND THE TREASURER

Page 6
10
CHURCH STRUCTURE AND THE TREASURER
  • The treasurers relationship to church members
    depends on the churchs organizational and
    committee structure.

Page 6
11
FINANCIAL STRUCTURE
12
Principle Function
Page 7
13
Principle Function
  • The church treasurer is responsible for the
    proper receipt, accounting, and disbursement of
    church funds within policies established by the
    church for adequate financial control.

Page 7
14
Responsibilities ofTreasurers
Page 7
15
Responsibilities ofTreasurers
  • Keep accurate records

Page 7
16
Responsibilities ofTreasurers
  • Keep accurate records
  • Reconcile monthly bank statements

Page 7
17
Responsibilities ofTreasurers
  • Keep accurate records
  • Reconcile monthly bank statements
  • Sign checks

Page 7
18
Responsibilities ofTreasurers
  • Keep accurate records
  • Reconcile monthly bank statements
  • Sign checks
  • Make monthly and annual reports

Page 7
19
Responsibilities ofTreasurers
  • Keep accurate records
  • Reconcile monthly bank statements
  • Sign checks
  • Make monthly and annual reports
  • Prepare and maintain individual contribution
    records

Page 7
20
Responsibilities ofTreasurers
  • Suggest possible investment opportunities

Page 7
21
Responsibilities ofTreasurers
  • Suggest possible investment opportunities
  • Keep church staff informed

Page 7
22
Responsibilities ofTreasurers
  • Suggest possible investment opportunities
  • Keep church staff informed
  • Instill and preserve a high financial confidence

Page 7
23
Responsibilities ofTreasurers
  • Suggest possible investment opportunities
  • Keep church staff informed
  • Instill and preserve a high financial confidence
  • Submit accurate financial records for annual
    audit according to church policy.

Page 7
24
Responsibilities ofTreasurers
  • Train an associate treasurer selected by the
    church.

Page 7
25
Responsibilities ofTreasurers
  • Train an associate treasurer selected by the
    church.
  • Be a resource person for the Finance Committee.

Page 7
26
Working Relationships
Page 7
27
Working Relationships
  • Ex-officio member of finance committees

Page 7
28
Working Relationships
  • Ex-officio member of finance committees
  • Receive Deposit slips

Page 7
29
Working Relationships
  • Ex-officio member of finance committees
  • Receive Deposit slips
  • Oversee work of financial secretary

Page 7
30
Working Relationships
  • Ex-officio member of finance committees
  • Receive Deposit slips
  • Oversee work of financial secretary
  • Communicate with church staff

Page 7
31
Working Relationships
  • Ex-officio member of finance committees
  • Receive Deposit slips
  • Oversee work of financial secretary
  • Communicate with church staff
  • Assist to develop financial details for church
    projects

Page 7
32
Working Relationships
  • Ex-officio member of finance committees
  • Receive Deposit slips
  • Oversee work of financial secretary
  • Communicate with church staff
  • Assist to develop financial details for church
    projects
  • Assist individuals

Page 7
33
LENGTH OF SERVICE
Page 8
34
LENGTH OF SERVICE
  • Church should decide
  • Long tenure of service provides stability

Page 8
35
CONCEPT OF MONEY
Page 10
36
CONCEPT OF MONEY
  • All money is Gods money.

Page 10
37
CONCEPT OF MONEY
  • All money is Gods money.
  • Record who gives it

Page 10
38
CONCEPT OF MONEY
  • All money is Gods money.
  • Record who gives it
  • Individuals

Page 10
39
CONCEPT OF MONEY
  • All money is Gods money.
  • Record who gives it
  • Individuals
  • Groups

Page 10
40
CONCEPT OF MONEY
  • All money is Gods money.
  • Record who gives it
  • Individuals
  • Groups
  • Churches

Page 10
41
CONCEPT OF MONEY
  • All money is Gods money.
  • Record who gives it
  • Individuals
  • Groups
  • Churches
  • Businesses

Page 10
42
CONCEPT OF MONEY
  • All money is Gods money.
  • Record who gives it
  • Individuals
  • Groups
  • Churches
  • Businesses
  • Other

Page 10
43
HOW DID WE GET IT
Page 11
44
HOW DID WE GET IT
  • Identify the source of the contribution and any
    use for which it is designated.

Page 11
45
HOW DID WE GET IT
  • Identify the source of the contribution and any
    use for which it is designated.
  • Accuracy is important.  

Page 11
46
HOW DID WE GET IT
  • Identify the source of the contribution and any
    use for which it is designated.
  • Accuracy is important.
  • Keep record of the amount of money entering the
    financial system from the various avenues.  

Page 11
47
HOW DID WE GET IT
  • Identify the source of the contribution and any
    use for which it is designated.
  • Accuracy is important.
  • Keep record of the amount of money entering the
    financial system from the various avenues.
  • The church may receive monies through

Sunday School Worship services Groups In The
Mail Special Gifts Purchase Income
Page 11
48
Record Keeping
Page 13
49
Record Keeping
  • Keep a complete set of financial books

Page 13
50
Record Keeping
  • Keep a complete set of financial books
  • Oversee the work of a financial secretary

Page 13
51
Record Keeping
  • Keep a complete set of financial books
  • Oversee the work of a financial secretary
  • Record contributions

Page 13
52
Record Keeping
  • Keep a complete set of financial books
  • Oversee the work of a financial secretary
  • Record contributions
  • Keep itemized accounting of designated gifts

Page 13
53
Record Keeping
  • Keep a complete set of financial books
  • Oversee the work of a financial secretary
  • Record contributions
  • Keep itemized accounting of designated gifts
  • File appropriate government forms

Page 13
54
WHERE IS IT KEPT
Page 14
55
WHERE IS IT KEPT
  • On Sundays, money is received, counted, and
    deposited in the bank immediately and the
    duplicate deposit slip and counting committee
    report should be given to the treasurer.

Page 14
56
WHERE IS IT KEPT
  • On Sundays, money is received, counted, and
    deposited in the bank immediately and the
    duplicate deposit slip and counting committee
    report should be given to the treasurer.
  • Gifts received in the church office during the
    week, or special gifts at year-end should be
    noted as to their source and designation and then
    deposited.

Page 14
57
WHERE DOES THE MONEY GO
Page 15
58
WHERE DOES THE MONEY GO
  • General Funds

Page 15
59
WHERE DOES THE MONEY GO
  • General Funds
  •  Cooperative Program Associational Funds

Page 15
60
WHERE DOES THE MONEY GO
  • General Funds
  •  Cooperative Program Associational Funds
  • Unique or miscellaneous requirements

Page 15
61
WHERE DOES THE MONEY GO
  • General Funds
  •  Cooperative Program Associational Funds
  • Unique or miscellaneous requirements
  • Designated Funds

Page 15
62
HOW IS THE MONEY DISBURSED
Page 20
63
HOW IS THE MONEY DISBURSED
  • Cash

Page 20
64
HOW IS THE MONEY DISBURSED
  • Cash
  • Checks

Page 20
65
How Do I Know That Im doing It Right?
Page 21
66
How Do I Know That Im doing It Right?
  •  Keep Accurate Records

Page 21
67
How Do I Know That Im doing It Right?
  •  Keep Accurate Records
  •  Follow Established Church guidelines

Page 21
68
How Do I Know That Im doing It Right?
  •  Keep Accurate Records
  •  Follow Established Church guidelines
  • Bonding Insurance

Page 21
69
How Do I Know That Im doing It Right?
  •  Keep Accurate Records
  •  Follow Established Church guidelines
  • Bonding Insurance
  • Accountability Involves Everyone

Page 21
70
How Do I Know That Im doing It Right?
  •  Keep Accurate Records
  •  Follow Established Church guidelines
  • Bonding Insurance
  • Accountability Involves Everyone
  • The Minister, Church Employees, and Taxes

Page 21
71
MINISTERS COMPENSATION
1. Is the person ordained, licensed or
commissioned? 2. Does the person administer
ordinances (i.e., baptism and observance of the
Lords Supper)? 3. Does the person conduct
religious worship? 4. Does the person have
management responsibilities in the church? 5. Is
the person considered to be a religious leader by
the church?
72
MINISTERS COMPENSATION
73
MINISTERS COMPENSATION
  • 30,000.00

74
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe

75
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3

76
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20

77
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2

78
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5

79
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins

80
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins

81
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability

82
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

83
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

84
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

16,270.00
85
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

16,270.00 -3,000.00
86
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31
87
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31 -1,627.00
88
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31 -1,627.00
-325.40
89
MINISTERS COMPENSATION
  • 30,000.00
  • -3,000.00 Tithe
  • -4,590.00 SECA 15.3
  • -6,000.00 Fed Tax 20
  • -600.00 State Tax 2
  • -4,850.00 Auto Exp 48.5
  • -7,200.00 Health Ins
  • -1,380.00 Life Ins
  • -300.00 Disability
  • 2,080.00 Living Expense

16,270.00 -3,000.00 -2,489.31 -1,627.00
-325.40 _________ 8,828.29
90
MINISTERS COMPENSATION
FINANCES MINISTERS
Page 22
91
MINISTERS COMPENSATION
  • HOUSING ALLOWANCE

FINANCES MINISTERS
Page 22
92
MINISTERS COMPENSATION
  • HOUSING ALLOWANCE
  • DIRECT PAYMENTS

FINANCES MINISTERS
Page 22
93
MINISTERS COMPENSATION
  • HOUSING ALLOWANCE
  • DIRECT PAYMENTS
  • ACCOUNTABLE REIMBURSEMENTS

FINANCES MINISTERS
Page 22
94
Reports, Reports, and More Reports
Page 25
95
Reports, Reports, and More Reports
  • Reporting to the Church

Page 25
96
Reports, Reports, and More Reports
  • Reporting to the Church
  • Community

Page 25
97
Reports, Reports, and More Reports
  • Reporting to the Church
  • Community
  • Denomination

Page 25
98
Reports, Reports, and More Reports
  • Reporting to the Church
  • Community
  • Denomination
  • Government See IRS Publication 15, Circular E

Page 25
99
Reports, Reports, and More Reports
  • Reporting to the Church
  • Community
  • Denomination
  • Government See IRS Publication 15, Circular E
  • Contribution Reports

Page 25
100
FEDERAL REPORTING REQUIREMENTS
Page 26
101
FEDERAL REPORTING REQUIREMENTS
  • Payroll Tax Reporting

Page 26
102
FEDERAL REPORTING REQUIREMENTS
  • Payroll Tax Reporting
  • Reporting Group Insurance

Page 26
103
FEDERAL REPORTING REQUIREMENTS
  • Payroll Tax Reporting
  • Reporting Group Insurance
  • Charitable Contributions

Page 26
104
FEDERAL REPORTING REQUIREMENTS
  • Payroll Tax Reporting
  • Reporting Group Insurance
  • Charitable Contributions
  • Tax Exempt Status

Page 26
105
CHARITABLE CONTRIBUTIONS
Page 30
106
CHARITABLE CONTRIBUTIONS
  • IRS Publication 557

Page 30
107
CHARITABLE CONTRIBUTIONS
  • IRS Publication 557
  • The decision on use of money must be made by the
    church, a committee of the church, or an agent of
    the church

Page 30
108
CHARITABLE CONTRIBUTIONS
  • IRS Publication 557
  • The decision on use of money must be made by the
    church, a committee of the church, or an agent of
    the church
  • IRS Publication 561 outlines determining value of
    donated property

Page 30
109
TAX EXEMPT STATUS
Page 32
110
TAX EXEMPT STATUS
  • Tax exempt status allows a non-profit
    organization not to pay income tax on monies
    received.

Page 32
111
ETHICS
Page 33
112
ETHICS
  • The church treasurer may be placed in a position
    that would require unethical actions to be taken.

Page 33
113
INTERNAL CONTROLS
Page 36
114
INTERNAL CONTROLS
  • Definition

Page 36
115
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual

Page 36
116
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual
  • Money handling procedures

Page 36
117
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual
  • Money handling procedures
  • Building charge rates

Page 36
118
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual
  • Money handling procedures
  • Building charge rates
  • Crisis management

Page 36
119
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual
  • Money handling procedures
  • Building charge rates
  • Crisis management
  • Designated Gifts

Page 36
120
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual
  • Money handling procedures
  • Building charge rates
  • Crisis management
  • Designated Gifts
  • Developing a financial review

Page 36
121
(No Transcript)
122
INTERNAL CONTROLS
  • Definition
  • Financial Policies and procedures manual
  • Money handling procedures
  • Building charge rates
  • Crisis management
  • Designated Gifts
  • Developing a financial review
  • Types of financial reviews

Page 36
123
BUDGET PREPARATION COMMITTEE
Page 42
124
BUDGET PREPARATION COMMITTEE
  • Communicate with income pathways

Page 42
125
BUDGET PREPARATION COMMITTEE
  • Communicate with income pathways
  • Discuss unrelated business income

Page 42
126
PERSONNEL COMMITTEE
Page 44
127
PERSONNEL COMMITTEE
  • Communicate with the personnel committee

Page 44
128
PERSONNEL COMMITTEE
  • Communicate with the personnel committee
  • Forms w-2 w-3

Page 44
129
W-2
Page 44
130
W-3
Page 44
131
PERSONNEL COMMITTEE
  • Communicate with the personnel committee
  • Forms w-2 w-3
  • Hiring new employees

Page 44
132
PERSONNEL COMMITTEE
  • Communicate with the personnel committee
  • Forms w-2 w-3
  • Hiring new employees
  • Form I-9- Employment Verification

Page 44
133
I-9
Page 44
134
PERSONNEL COMMITTEE
  • Communicate with the personnel committee
  • Forms w-2 w-3
  • Hiring new employees
  • Form I-9- Employment Verification
  • Form w-4

Page 44
135
W-4
Page 44
136
PERSONNEL COMMITTEE
  • Communicate with the personnel committee
  • Forms w-2 w-3
  • Hiring new employees
  • Form I-9- Employment Verification
  • Form w-4
  • Form L-4

Page 44
137
L-4
Page 44
138
PERSONNEL COMMITTEE
  • Communicate with the personnel committee
  • Forms w-2 w-3
  • Hiring new employees
  • Form I-9- Employment Verification
  • Form w-4
  • Form L-4
  • Form 941 944

Page 44
139
941
Page 44
140
944
Beginning with returns for calendar year 2006,
some employers with small payrolls, including
government employers, will file Form 944,
Employers Annual Employment Tax Return, instead
of filing Form 941 each quarter. Generally, if
you have annual liability of 1,000 or less for
withheld income tax, social security and Medicare
tax, you are affected by this change in filing
requirement and you will be notified by the IRS
early in the year. For further information, see
the Instructions for Form 944 for more
information.
Page 44
141
PERSONNEL COMMITTEE
  • Appling for a Social Security number card

Page 44
142
Social Security Number Card
Page 44
143
PERSONNEL COMMITTEE
  • Appling for a Social Security number card
  • Earned Income Credit Form w-5

Page 44
144
W-5
Page 44
145
PERSONNEL COMMITTEE
  • Appling for a Social Security number card
  • Earned Income Credit Form w-5
  • Contract laborer

Page 44
146
PERSONNEL COMMITTEE
  • Appling for a Social Security number card
  • Earned Income Credit Form w-5
  • Contract laborer
  • Form w-9

Page 44
147
W-9
Page 44
148
PERSONNEL COMMITTEE
  • Appling for a Social Security number card
  • Earned Income Credit Form w-5
  • Contract laborer
  • Form w-9
  • Form 1099 1096

Page 44
149
1099
Page 44
150
1096
Page 44
151
PERSONNEL COMMITTEE
  • Appling for a Social Security number card
  • Earned Income Credit Form w-5
  • Contract laborer
  • Form w-9
  • Form 1099 1096
  • Form 945

Page 44
152
945
Page 44
153
RESOURCES
Page 44
154
RESOURCES
  • LifeWay

Page 44
155
RESOURCES
  • LifeWay
  • Stewardship Development Association

Page 44
156
RESOURCES
  • LifeWay
  • Stewardship Development Association
  • GuideStone

Page 44
157
RESOURCES
  • LifeWay
  • Stewardship Development Association
  • GuideStone
  • Internal Revenue Service

Page 44
158
RESOURCES
  • LifeWay
  • Stewardship Development Association
  • GuideStone
  • Internal Revenue Service
  • Social Security Administration

Page 44
159
RESOURCES
  • LifeWay
  • Stewardship Development Association
  • GuideStone
  • Internal Revenue Service
  • Social Security Administration
  • National Association of Church Business
    Administrators

Page 44
160
RESOURCES
  • LifeWay
  • Stewardship Development Association
  • GuideStone
  • Internal Revenue Service
  • Social Security Administration
  • National Association of Church Business
    Administrators
  • Church Treasurer Alert

Page 44
161
(No Transcript)
162
The Church Treasurer's Role in Stewardship
  • Contact
  • Michael Stewart at
  • Michael.Stewart_at_LBC.org
  • 318.448.3402
  • 1.800.622.6549
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