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Department media available thru Dell Select. Additional M

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Department media available thru Dell Select. Additional MS software thru Dell Select ... Dell. Apple (has special Texas program) Office Depot. Managing ... – PowerPoint PPT presentation

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Title: Department media available thru Dell Select. Additional M


1
Hardware and Software Acquisition
2
Hardware and Software Acquisition
  • L.B. Brady
  • Information Technology Services
  • l.brady_at_its.utexas.edu
  • Trina Bickford
  • Purchasing Office
  • tbickford_at_austin.utexas.edu

3
Objective
  • Identify important campus site licenses and
    hardware purchase options as well as rules
    related to hardware and software purchases

4
Overview
  • If you remember nothing else
  • Types of Purchases
  • Purchasing Highlights
  • ITS Role
  • What will you need to buy?
  • Resources

5
If You Remember Nothing Else
  • We are a state-supported institution of higher
    education, which means we are regulated
  • If its common, we probably already have a
    solution licensed or on a blanket order
  • You cant sign contracts or software licenses
  • Before you buy something, ask if it already
    exists on campus and/or is provided centrally

6
Purchasing Highlights
  • Contact the purchasing person in your department
  • There are rules look for them, ask. For
    example
  • ProCards cannot be used for guns and ammo (and
    numerous other things as well)
  • Purchases over 25,000 require formal bids/quotes
    solicited by Purchasing
  • Certain purchases, particularly larger ones might
    take additional time because of rules and
    bidding plan accordingly
  • See Purchasing FAQs at
  • http//www.utexas.edu/admin/purchasing/faq.html

7
ITS Role
  • Facilitate making common technology easy to buy
  • Blanket orders
  • Volume licenses http//www.utexas.edu/its/sds/
  • Campus Computer Store http//www.computerstore.ut
    exas.edu
  • Recommend system configurations
  • Help you and University

8
What are common technology purchases?
  • Desktops/Laptops/ Servers
  • Operating Systems
  • Microsoft Office
  • Other Application Software
  • Adobe/Macromedia
  • Additional Microsoft
  • Research oriented software
  • Stats
  • Math
  • Print/fax/copy/scan (new security concerns)
  • Security (Bevoware)
  • Anti-virus
  • Firewall
  • Anti-spam
  • Browsers, e-mail clients
  • Audio/Visual equipment

9
Hardware
  • Blanket Orders
  • Dell
  • Apple
  • Office Depot
  • Campus Computer Store

10
Operating Systems
  • Look first in Software Distribution Sales
  • Microsoft Licenses
  • Desktop OS upgrades are licensed for all
    computers
  • Server software through Dell Select
  • Mac OS
  • Linux

11
Bevoware
  • Anti-virus software
  • Firewall
  • Browsers
  • Utilities
  • What does free download really mean?
  • Can I use it free forever?
  • Can I give it to someone else?
  • https//www.utexas.edu/its/bevoware/

12
Application Software
  • Look first in Software Distribution Sales
  • Microsoft Campus Enterprise License
  • MS Office, V Studio licensed for all campus
    computers
  • Department media available thru Dell Select
  • Additional MS software thru Dell Select
  • Adobe/Macromedia
  • Campus Computer Store
  • Department of Information Resources(DIR)

13
Research-Oriented Software
  • Software Distribution Services
  • SAS
  • SPSS
  • Mathematical Software
  • http//www.utexas.edu/its/rc/

14
Software License Issues (the fine print)
  • Many complex issues
  • License-only
  • License and media
  • Shrink wrap box
  • Software maintenance
  • Accessibility
  • Dont guess

15
Software License Issues
  • Many complex issues
  • License-only
  • License and media
  • Shrink wrap box
  • Software maintenance
  • Permanent vs. Subscription
  • Accessibility
  • Dont guess

16
Warranties, Service, Maintenance
  • Recommended care packages
  • Campus repair service
  • ITS (for UT owned only)
  • Campus Computer Store
  • Software maintenance

17
IT Services
  • Programming
  • Training
  • Similar purchasing rules apply
  • Look on campus for services first
  • Consulting
  • Security Accessibility Standards Apply

18
End of Life/Recycle/Surplus
  • Surplus (strict rules)
  • Who can receive equipment
  • Disposal Service-hard drives, media (FAC
    Information Desk M-F 9-5)
  • Destruction of Data

19
Purchasing Green and Recycling E-waste
20
Green Purchasing
  • Purchase Energy Star rated
  • Computers
  • Monitors (LCD)
  • Printers

Consider purchasing paper with recycled content
http//www.energystar.gov/
21
Recycling E-waste on Campus
CCART System Surplus for university-owned items
Campus Computer Store Trade in old personal
electronics for money, or recycle them for free!
22
Recycling E-waste off Campus
City of Austin Provides a list of recommended
recyclers
Dell Apple (has special Texas program) Office
Depot
23
Resources
  • Contact e-mail addresses
  • purch_at_www.utexas.edu
  • utsales_at_computerstore.utexas.edu
  • URLs
  • Purchasing FAQ
  • http//www.utexas.edu/admin/purchasing/faq.html
  • Campus Computer Store http//www.computerstore.u
    texas.edu
  • Software Distribution http//www.utexas.edu/its/
    sds
  • Office Depot http//www.utexas.edu/admin/purchas
    ing/officedepot.html
  • DIR http//www.dir.state.tx.us/servlet/products
  • Bevoware https//www.utexas.edu/its/bevoware

24
Questions?
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