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eProcurement The Future is Now

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3:25 Web Site Name. 3:45 Adjourn. Agenda. Donald ... Data to Make Volume Buying & Process Change Decisions. Optional Tools for ... Web Site - www.dgs. ... – PowerPoint PPT presentation

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Learn more at: http://www.eva.state.va.us
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Title: eProcurement The Future is Now


1
e-ProcurementThe Future is Now !!
  • Division of Purchases Supply
  • Department of General ServicesMay 31, 2000

2
Why Are We Here...
  • To share our Vision of e-Procurement
  • To learn your issues concerns

3
Agenda
1230 Registration 100 Welcome
125 E-Procurement in Virginia 200 Break
Transition 225 Work Groups 325 Web Site
Name 345 Adjourn
4
Welcome Introductions
Donald C. Williams, Director Department of
General Services
5
e-Procurement ProjectRon BellDirectorDivision
of Purchases and Supply

6
The e-Procurement Project
Well Discuss
We Need a
Vision
Creative
Functional
Innovative
Technical
Flexible
Financial
Solution
Approach
7
VisionWhat e-Procurement is About
One-Stop Vendor Registry RFP/IFBPosting/
Response
Better Buying
Better Selection
One-StopOn-Line Buying
With shopping cart purchasing card efficiency
With email pushed to registered vendors
Better Decisions
Better Processes
Training Information for Buyers Sellers
Better Accountability
Optional Tools for Purchasing Tracking
Data to Make Volume Buying Process Change
Decisions
Posting Key Procurement Decisions
Faster, Easier, Best Value
8
What e-Procurement Isnt About
  • Replacing financial systems
  • Integrating with legacy systems
  • The Big Bang approach and youre done
  • Telling you what the solution is

9
Functional VisionBob SievertFunctional
Project Officer
10
Functional Vision
A private-sector, web-based, state-of-the-art
Solution for Virginia Procurement that will
provide
11
Department of General Services
E-Procurement Project
E-PROCUREMENT
PORTAL
Orders,
Bids Submitted
Solicitations
EDI Invoices
Agency
Bids,
Vendor Data
Order Received
Procurement
Real-time Catalogs
Systems
Authentication
Integrity
Efficiency
Completeness
FOUNDATION
12
Functional Vision
Services to help achieve User success for
Vendors Government
  • Interfaces to both
  • Implementation for Govt
  • Data Conversion for both
  • Marketing the Solution to both
  • Training to both
  • Customer Care to both
  • Consulting to both

13
Technical VisionJan FatourosDirector
Information Systems

14
Technical Vision
What were looking for...
  • Prime Contractor
  • Web Hosting Services
  • Application(s)

15
Technical
What we need...
  • Prime Contractor that will
  • Select high quality Partners
  • Select Application(s) integrate
  • Develop Interfaces
  • Meet Deadlines
  • Web Host that is
  • Experienced well staffed
  • Absolutely reliable
  • Secure
  • Accessible

16
Technical
What were looking for...
  • Application
  • Easy to use for both Buyers Suppliers
  • Architecture that facilitates evolution
  • Portable, Scalable, Reliable, Responsive
  • Strong authentication options
  • Segregates confidential/sensitive data and
    document content
  • Brings new possibilities for procuring goods
    services

17
Financial Objectives Bob SievertFunctional
Project Officer
18
Financial Objectives
To Identify Understand All Costs
...initial and on-going
that ANYONE will have to
pay Agencies Universities Vendors Localitie
s Public Bodies Citizens.
19
Financial Objectives
To Identify Understand All Potential Sources
of Revenue
...initial and on-going that can
be generated from ANY source Agencies Universi
ties Vendors Localities Public Bodies
Citizens.
20
Financial Objectives
Success Depends On Use. By Buyers and
Sellers
Balance Revenue Generating Opportunities with
Cost Effective Access
Manage Barriers
21
Contracting ApproachScheduleBecky
Barnette-Procurement Contracting Officer
22
Approach - the Contract
  • Request For Proposals (RFP)
  • Prime Contractor
  • Phased Implementation
  • - 2/15/01 Critical 1st Phase
    Milestone
  • - Your Project Plan for Success
  • RFP Schedule Contact

23
RFP Schedule
5/31 Pre-Solicitation Conference 6/15 Issue
RFP 6/27 Pre-Proposal Conference
8/9 Proposal Due 8/10 - 9/28 Proposal
Evaluation 9/5-14 Oral Presentations
10/13 Award 2/15/2001 Complete Phase I
Implementation TBD Phase II - based on
Project Plan
24
RFP Contact - Contract Officer
  • Becky Barnett
  • e-procurement-buyer_at_dgs.state.va.us
  • DPS e-Procurement Web Site
  • - www.dgs.state.va.us
  • - schedule, status, current documents, other
    info

25
Group Work
  • Setup
  • 4 at GMU 1 or 2 at DIT
  • Facilitators scribes
  • answer this.

What questions, if answered, would make our RFP
better?
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