Focused Workshop on the Informal Draft Revised Disposal Reporting System Regulations Session 1

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Focused Workshop on the Informal Draft Revised
Disposal Reporting System Regulations Session 1

• March 2003

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Workshop Agenda

• Introduction and System Overview
• Scales and Weighing Requirements
• Thresholds for Scales
• Alternatives to Weighing
• Determining Origin and Tracking Tonnages
• Surveys
• Allocation of Multi-Jurisdictional Loads
• Self-Haul
• Hauler Records
• Tracking Categories

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Workshop Purpose

• Provide clarification on definitions and Disposal
  Reporting System (DRS)
• Obtain input on specific sub-topics of the DRS
  regulations
• Focus on solutions
• Discuss alternatives already submitted
• Consider additional alternatives to implement
  Board-approved SB 2202 recommendations

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Definition ClarificationsandSystem Overview
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Hauler Categories

• Commercial Hauler
• Person whose primary business involves collection
  and hauling of waste
• Includes franchised or contracted haulers
• Commercial Self-hauler
• Person who generates waste as a result of his/her
  business and who hauls the waste to a solid waste
  facility
• Includes roofers and contractors

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Hauler Categories

• Residential Self-hauler
• Person who hauls waste to a solid waste facility
• Includes homeowners with small loads of
  self-hauled waste

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Hauler Categories (continued)

• 1st informal draft also referred to
• Residential Self-Hauler as Self-Haulers
  delivering waste in passenger and pickup trucks
  as defined in sections 465 and 471 of the Vehicle
  Code
• Commercial Self-Hauler as Self-Haulers except
  those delivering waste in passenger vehicles and
  pickup trucks as defined in sections 465 and 471
  of the Vehicle Code

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Hauler Categories (continued)

• Alternative suggested by stakeholders
  forSelf-haul Definitions
• Rather than defining self-haul loads in terms of
  commercial self-hauler or residential self-hauler
  (pickup and car loads), define loads in terms of
  volume
• Large loads greater than or equal to 6 cubic
  yards, and
• Small loads less than 6 cubic yards.

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Daily Tracking vs. Quarterly Reporting

• Daily tracking means determining the origin and
  tonnage of each load every day of facility
  operation and maintaining records for audits.
• Quarterly reporting means compiling the origin
  and tonnage data gathered through daily tracking
  during the quarter and reporting the quarterly
  totals allocated to each jurisdiction.
• Model Reporting Forms assist in summarizing
  required quarterly data and use would be optional
  for agencies/facilities/haulers.

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Scales and Weighing
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Tons Per Day Threshold

• Concern with existing system
• Tonnage data may not be accurate, since many
  facilities do not have scales.
• SB 2202 recommendation to address the concern
• Require scales and weighing of all loads at
  facilities above a certain tonnage per day. Allow
  exemptions for rural facilities.
• Clarification Tons per day threshold is based on
  annual average

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Tons Per Day ThresholdLANDFILLS

• 1st informal draft
• Landfills with scales must weigh all loads.
• A landfill is required to have scales if
  accepting gt100 annual average tons per day.
• A landfill in a rural jurisdiction is required to
  have scales if accepting gt200 annual average tons
  per day.

• Alternatives suggested by stakeholders
• Exempt small volume facilities from weighing all
  loads.
• Do not require landfills to reweigh station loads
  when the landfill and station are operated by the
  same company.

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Tons Per Day ThresholdSTATIONS

• Alternatives suggested by stakeholders
• Make tons per day consistent with transfer
  station regulations.
• Exempt small volume facilities from weighing all
  loads.
• Make gt200 tons for rural jurisdictions (as in
  landfill section)

• 1st informal draft
• Stations with scales must weigh all loads.
• A station is required to have scales if accepting
  gt100 tons per day.

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Alternatives to Weighing

• Concern with existing system
• Tonnage data may be inconsistent, since
  facilities throughout the state are using
  different conversion factors to estimate weight.
• SB 2202 recommendation to address the concern
• The Board should require standards for collecting
  tonnage information.

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Alternatives to Weighing

• 1st informal draft
• Use conversion factor if facility does not have
  scales or when scales are not working.
• Conversion factor of 1 cubic yard 1,000 pounds

• Alternatives suggested by stakeholders
• Alternative conversion factors
• Flat rate by vehicle type
• Conversion factors for vehicles based on actual
  weight surveys

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Determining Origin andTracking Tonnages
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One-Week Surveys vs. Daily Surveys

• Concern with existing system
• Extrapolating tonnage allocations using one week
  of origin survey data per quarter reduces
  accuracy of quarterly tonnage allocations,
  particularly for smaller jurisdictions.
• SB 2202 recommendation to address the concern
• Require daily surveys.
• Exempt self-haul loads delivered in cars and
  pickup trucks from daily surveys because the
  amount of waste is relatively small. (Self-haul
  waste delivered to disposal facilities in these
  vehicle types was estimated at only 3 of
  statewide disposal in 1999)

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One-Week Surveys vs. Daily Surveys

• 1st informal draft
• Daily surveys of all loads with the following
  possible exceptions
• One week per quarter surveys of some self-haul
  loads
• Assign all waste to host jurisdiction if
  authorized by the host jurisdiction

• Alternatives suggested by stakeholders
• Exempt self-haul from reporting requirements and
  from goal measurement system. (Requires statutory
  revision)
• Allocations based on one-week surveys will skew
  the data. Require daily surveys of every load,
  every day.

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Allocation of Multi-Jurisdictional Loads HAULERS

• 1st informal draft
• Estimate amounts from each jurisdiction based on
  a reasonable method such as
• number of bins,
• total weight, or
• total capacity.

• Alternatives suggested by stakeholders
• A city may create an ordinance that prevents its
  citys waste from being mixed with other cities
  waste.
• (This would be a local option only, not a
  statewide regulatory requirement.)

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Allocation of Multi-Jurisdictional
LoadsFACILITIES

• 1st informal draft
• Estimate amounts from each jurisdiction based on
  either
• total amount received from each jurisdiction or
• total amount received from each jurisdiction
  after adjusting for diversion at the facility.

• Alternatives suggested by stakeholders
• No alternatives have been suggested so far.

A problem some facilities have is computer
software that only allows input of a limited
number of jurisdictions and/or fixed percentage
allocations.
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Self-Haul and Documentation Requirements

• Concern with existing system
• Self-haul allocations are difficult to verify.
• Self-haul may make up a significant amount of an
  individual jurisdictions disposal.
• SB 2202 recommendation to address the concern
• Require standard information to be collected from
  self-haul, cash customers

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Self-Haul Definitions and Documentation
Requirements

• 1st informal draft
• Two categories of self-haulers
• Commercial self-hauler and
• Residential self-hauler (car and pickup truck
  loads)

• Alternative suggested by stakeholders
• Rather than defining self-haul loads in terms of
  commercial self-hauler or residential
  self-hauler, define in terms of volume
• loads greater than 6 cubic yards, and
• loads less than 6 cubic yards.

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Self-Haul Definitions and Documentation
Requirements (continued)

• 1st informal draft
• Collect information from commercial self-haulers
  on a form
• hauler name,
• jurisdiction of waste origin,
• hauler address,
• hauler phone number, and
• whether waste is from a business or residence.

• Alternatives suggested by stakeholders
• Do not require forms and only collect
  jurisdiction-of-origin information
• Have haulers verify the origin of their loads by
  pointing out the location on a map.
• All self-haulers need to complete forms (every
  load, every day)

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Franchised Hauler Dispatch Records

• Concern with existing system
• Drivers are typically the ones responsible for
  providing gate attendant with origin information.
• Due a variety of factors, such as driver language
  barriers and complexities of boundaries of waste
  collection routes, driver reported information
  may be inaccurate.
• SB 2202 recommendation to address the concern
• Require haulers to provide origin data based on
  dispatch records.

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Franchised Hauler Dispatch Records

• 1st informal draft
• Commercial haulers provide jurisdiction of origin
  to facilities based on their dispatch records.
• Commercial haulers keep addresses of waste
  collection as back-up for verification purposes.

• Alternatives suggested by stakeholders
• Keep route book and/or billing information as
  back-up, instead of individual addresses.
• Require the city to maintain the back-up
  information in cases where the city, not the
  hauler, bills the customer.

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Jurisdiction Reports from Facilities

• Concern with existing system
• By the time jurisdictions get information from
  the counties, it is very difficult to go back to
  haulers and operators to verify questionable
  allocation amounts.
• SB 2202 recommendation to address the concern
• Have facility operators send disposal reports to
  jurisdictions at the same time they send them to
  the counties.

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Jurisdiction Reports from Facilities

• 1st informal draft
• All facility operators are required to send
  disposal reports to jurisdictions at the same
  time they send them to agencies.

• Alternatives suggested by stakeholders
• Have facility operators send reports only to
  those jurisdictions that specifically request
  them.

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Tracking Categories

• Concern with existing system
• Designated wastes tracked at some landfills can
  be deducted from annual disposal tonnage. Creates
  inequity.
• Large increases in annual disposal are difficult
  to explain and impact diversion rates (e.g. CD
  projects).
• SB 2202 recommendation to address the concern
• Require statewide standards for collecting origin
  and disposal tonnage information
• Have more consistency with Board of Equalization
  reporting requirements.

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Tracking CategoriesDisposal

• 1st informal draft
• Facilities are required to track and report
  quarterly jurisdiction allocations for designated
  wastes, CD debris, inert debris, as well as MSW.

• Alternatives suggested by stakeholders
• Rather than track CD debris or inert debris
  loads, track loads from special projects
• (Example Loads directly from Cal Trans road
  projects)
• Provide the information as requested by a
  jurisdiction.

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Tracking Categories On-Site Beneficial Use

• Concern with existing system
• Beneficial use is sometimes misreported as ADC.
• SB 2202 recommendation to address the concern
• Require statewide standards for collecting origin
  and disposal tonnage information.

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Tracking CategoriesOn-Site Beneficial Use

• Alternatives suggested by stakeholders
• Do not require on-site beneficial tracking by
  source.

• 1st informal draft
• Facilities are required to report the tons and
  types of materials from each jurisdiction that
  are used beneficially during the quarter, broken
  out by
• jurisdiction of origin and
• source (i.e. transfer station, direct haul, and
  self-haul).

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Tracking CategoriesWaste Sent Off-Site

• Alternatives suggested by stakeholders
• Require only total tons sent off-site.
• Do not track by source or material type.

• 1st informal draft
• Facilities are required to report the tons and
  types of materials that are sent off-site each
  quarter, broken out by
• jurisdiction of origin, and
• source (i.e. transfer station, direct haul, and
  self-haul).

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Next Steps

• Focused workshops on Transfer Stations will be
  held on March 24 (Sacramento) and March 25
  (Diamond Bar).
• Revise first informal draft regulations based on
  written comments and input from the December and
  March workshops.
• Second informal draft regulations will be sent
  out for review and comment.
• Schedule workshops on second informal draft
  regulations.

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Contact Information

• Diane Shimizu
• 1001 I Street, P.O. Box 4025
• Sacramento, CA 95812-4025
• tel [phone]
• fax [phone]
• email dshimizu_at_ciwmb.ca.gov