Workshop Title

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Managing Virginia Business Opportunities and
Purchase Orders
Building Procurement Fitness
Karen Shaffer, MCP eCommerce Customer Relations
Manager eProcurement Bureau, DPS
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Common Questions asked by Suppliers

• Where do I find eVA Business Opportunities?
• What do buyers look for in a supplier?
• What strategies can be used by my company to
  increase my visibility?
• How do I sell to the Commonwealth of Virginia?
• What are the eVA Registration Pre-requisites and
  basics?
• How do I manage my purchase orders?
• Where can I find tools and help?

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Where do I find eVA Business Opportunities?

• Go to the eVA Home page at www.eva.virginia.gov

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Go to the Vendors Home Page

• www.eva.virginia.gov/vendors

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Click on eVA Business Opportunities
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Click on Download the Commodity Code Book and
find the description for your goods and/or
services
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Click on Vendor Reports Find out who has bought
what at how much when and from who.
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Click on Where you can find eVA Business
Opportunities
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• Click on Public Access to Solicitations
• Click on Public Access
• Click on Solicitation Search
• Click on Help Advice for an explanation of the
  data

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Vendor Reports

• Click on Vendor Reports
• Go to the Reports-Public Section

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Click on Future Procurements
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What do buyers look for in a supplier?
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What do buyers look for in a supplier? Small,
Woman, or Minority-owned certified Vendors Go to
The Department of Minority Business Enterprise
website to find the certification requirements
and start the process. http//www.dmbe.virginia.go
v
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Click on Customer Services to see the
certification requirements
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What do buyers look for in a supplier?
Vendors that accept GE MasterCard charge cards.
Effective October 3, 2005, the charge card used
by State Agencies will be GE MasterCard. Go here
to become a merchant http//www.gebusinessmarketp
lace.com/suppliers_benefits.htm or call
1-866-517-5748 or email supplierstrategy_at_ge.com
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What do buyers look for in a supplier?
Vendors that have catalogs in eVA. If your
company has a website with a shopping cart, you
can load the connection to eVA. If your company
does not have a current shopping cart, consider
loading one or loading a .CIFcatalog. A .CIF
catalog is a spreadsheet with your goods and
services listed and loaded for eVA buyer use. Go
here to read about catalogs and get started
http//evaregishelp.dgs.state.va.us/Catalogs.htm
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What strategies can be used by my company to
increase my visibility?
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What strategies can be used by my company to
increase my visibility?

• Find new contacts State Agencies using eVA
  http//www.eva.state.va.us/learn-about-eva/curren
  t-live-eVA-Agencies.htm
• Localities using eVA http//www.eva.state.va.us/l
  earn-about-eva/current-live-eva-localities.htm
• Purchasing Directors using eVA
  http//www.eva.state.va.us/learn-about-eva/procur
  ement-directory.htm

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Selling to the Commonwealth of Virginia

• Learn how to do business with the Commonwealth by
  reviewing important documents on the eVA website.
• The APSPM Manual (Agency Procurement and Surplus
  Property Manual) establishes the policies and
  procedures to be followed by State agencies and
  institutions in fulfilling procurement and
  related logistical responsibilities within their
  delegated limits.
• See Chapter 3, Annex 3-B for competitive
  requirement thresholds and procedures.

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Selling to the Commonwealth and Competitive
Requirements

• Review the Vendors Manual on the eVA website.
• Its purpose is to set forth rules and regulations
  applicable to the purchase of non-technology
  goods and non-professional services by the
  Commonwealth.

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Tools and Help

• Department of Minority Business Enterprise
  http//www.dmbe.virginia.gov
• SWAM (Small, Woman, and Minority) Certification
  Definitions http//www.dmbe.virginia.gov/service
  s.html
• Department of Business Assistance
  1-866-248-8814 (They will help you run spend
  reports.)

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