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Open Board Meeting Preliminary 200809 Operating Budget Update

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SMT to TOC 60 days. SMT to temporarily cover Robson VP administrative assignment ... January, 2009: Commence Structural Review for 2009/10 and beyond ... – PowerPoint PPT presentation

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Title: Open Board Meeting Preliminary 200809 Operating Budget Update


1
Open Board MeetingPreliminary 2008/09 Operating
Budget Up-date
  • Dec. 9/08
  • City Hall

2
Agenda
  • Summary of 2007/08 Financial Results
  • Projected Budget Shortfall for 2008/09
  • Review of Guiding Principles for Making Decisions
    about Fiscal Restraint
  • Proposed Action Plan for balance of 2008/09
  • Proposed Action Plan for 2009/10 beyond

3
Summary of 07/08 Financial Results
  • Total Appropriated Surplus 765,552
  • Unspent department and school funds from 2007/08
  • Net Operating Deficit lt632,292gt
  • Overspent department and school budgets in
    2007/08
  • Net Surplus at Jun.30/08 of 133,260
  • As per Statement 1 of our 2007/08 Final Financial
    Statements

4
Analysis of 2007/08 Operating Deficit
  • This Operating Deficit resulted from
  • One time surpluses totaling 14,000
  • On-going costs totaling lt646,000gt
  • Total 2007/08 operating deficit of lt632,000gt

5
Sept.30/08 Enrollment
  • Regular school K-12 enrollment down by 6.3125
    FTE
  • Alternative Learning Centre school-aged
    enrollment down by 12.0635 FTE
  • AccessNW (a new Distributed Learning program)
    enrollment up by 36.875 FTE
  • Overall K-12 enrollment up by 18.499 FTE
  • Adult ALC up by 4.985 FTE
  • Overall, system-wide enrollment is up 23.484 FTE,
    in keeping with our projections and staffing
    levels.
  • FTE Full Time Equivalent

6
Unique Student Needs
  • ESL down by 0.5 FTE
  • Aboriginal up by 1.5 FTE
  • Level 1 Sp Ed down by 1.0 FTE
  • Level 2 Sp Ed down by 3.5 FTE
  • Level 3 Sp Ed down by 6.5 FTE
  • FTE Full Time Equivalent

7
Unique Geographic Factor Funding
  • The Unique Geographic Factor (UGF) is a grant
    provided by the Ministry of Education. There are
    6 types of UGF grants.
  • In 2005, notice was received that the grant
    (1,012,000) would end June 30, 2008.
  • The plan was to set aside funds for this, however
    those funds were used in part to defray the
    deficit last year.

8
One Time versus On-Going Costs
  • One time costs are those costs that only impact a
    single year (e.g., the purchase of a new
    maintenance vehicle).
  • On-going costs are those costs which occur each
    and every year (e.g., staffing, or leasing costs).

9
Projected 2008/09 Shortfall
  • Made up of the following
  • 2007/08 Operating Deficit 632,000
  • 2008/09 On-going structural deficits 646,000
  • (brought forward from 2007/08)
  • Projected Prior Year Surplus 315,000
  • (not available to us as anticipated)
  • Sub-Total 1,593,000

10
Projected 2008/09 Shortfall
  • In addition, some new/emergent items were not
    included in the 2008/09 Preliminary Operating
    Budget (approved June, 2008)
  • one time costs 176,000
  • (e.g. Student Information System)
  • on-going costs 254,000
  • (e.g., additional substitute costs, school fees,
  • Bill 33 teachers, etc.)
  • Total 430,000
  • Total Estimated Shortfall
  • 1,593,000 430,000 2,023,000

11
Projected 2008/09 Shortfall
  • Therefore, the district is currently projecting a
    total shortfall of about 2,023,000 for the
    2008/09 school year due to a current operating
    deficit and a structural deficit.

12
2007/08 Operating Budget
  • Total Salaries Fringe Benefits 87

13
2007/08 Services Supplies
  • Total Variable Costs 4.75 million (68)
  • Total Fixed Costs 2.2 million (32)

14
Guiding Principles for Making Decisions about
Fiscal Restraint
  • Attend to Needs before Wants
  • Attend to Students before Staff
  • Preserve Staff before additional supplies (i.e.,
    Staff before Stuff)
  • Equity Across the District
  • Balance between educationally sound fiscally
    responsible decision-making
  • Set up a district contingency, if possible.

15
Budget Theme for 2008/09
  • One time measures for balancing the budget in
    2008/09
  • Structural changes for 2009/10 beyond
  • New Reality
  • Continued funding pressures (e.g., Bill 33,
    Carbon Tax, inflation, etc.)
  • World/Canada/BC facing a potential recession
  • Increased utility costs (e.g., gas, electricity,
    water)

16
Summary of Proposed Changes 2008/09
  • Reduce Learning Services Budgets 100,000
  • Appropriate prior years conference revenue
  • Cancel 2nd term grade group meetings
  • Reduce Operations Maintenance 325,000
  • Postpone replacement of equipment
  • Several budget lines
  • Sub-Total 425,000

17
Summary of Proposed Changes 2008/09
  • Student Services Cost Recovery 101,000
  • Staff positions aligned with Community Links
  • Strong Starts set-up costs
  • Early learning facilitation
  • PRP administration
  • Sub-Total 526,000

18
Summary of Proposed Changes 2008/09
  • Reduce Other District Budgets 619,000
  • Finance
  • HR/Payroll
  • Professional and contracted services
  • Superintendents office
  • SMT to TOC 60 days
  • SMT to temporarily cover Robson VP administrative
    assignment
  • Redeployment of some staff
  • Other district budgets
  • Total District Budgets 1,145,000

19
Summary of Proposed Changes 2008/09
  • Total District Reductions 1,145,000
  • Reduce School Budgets 838,000
  • Potential recovery 40,000
  • Affiliated services
  • Total Targeted Budget Reductions 2,023,000

20
0n-going Structural Deficit2009/10 and Beyond
  • On-going structural deficit 646,000
  • Projected 2008/09 Operating Deficit 684,000
  • Prior year surplus (no longer available)
  • Revenue shortfalls
  • Staffing costs
  • Other unanticipated expenses
  • Total Structural Deficit 1,330,000
  • 2009/10 beyond

21
Structural Review
  • A process will begin in January, 2009 to
    undertake a detailed structural review of the
    district.
  • The process will involve consultation with the
    major stakeholders (e.g., DPAC, PACs, unions,
    NWPVPA, students, etc.).
  • This process is intended to deal with our
    structural deficit for 2009/10 beyond.

22
Timeline
  • Dec. 9, 2008 Board Inaugural Meeting
  • Dec. 9, 2008 Special Open Board Meeting to
    discuss Preliminary 2008/09 Operating Budget and
    the proposed action plan
  • January, 2009 Implementation of plan for 2008/09
  • January, 2009 Commence Structural Review for
    2009/10 and beyond
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