Project Management Institute Manitoba Chapter

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Project Management Institute Manitoba Chapter
Certification Study Group Orientation
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Agenda

• Overview of the PMP Certification Process
• PMP Professional Development Program
• Overview of the CAPM Certification Process
• How the PMI MB Chapter Can Help
• Study Group Approach
• Next Steps
• PMP/CAPM Mentorship Pilot Program
• Summary and QA

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Overview of the Project Management Professional
(PMP)Certification Process
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How Do You Get PMP Certified?

• Meet specific education and experience
  requirements
• Agree to adhere to a code of professional conduct
  
• Pass a multiple choice exam
• Note you dont have to be a PMI member to become
  a PMP, but youre more than welcome to join!
  J

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Why Do You Want to Get PMP Certified?

• PM area is one of the fastest growing professions
• PMI is the worlds largest PM association
• 153,952 members, PMPs 105,088 (Jan/05)
• PMP is recognized internationally for high level
  of achievement in the application of project
  management
• process is an ISO 9001 certified Quality Mgmt
  System

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PMP Eligibility Criteria

• Category 1
• candidate holds a bachelor's degree or equivalent
  university degree
• minimum 4500 hours within the 5 process groups
  over a period of 3 to 6 years
• 35 contact hours of Project Management Education

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PMP Eligibility Criteria

• Category 2
• candidate does not hold bachelor's degree or
  equivalent university degree
• must have minimum 7500 hours within the 5
  process groups over a period of 5 - 8 years
• 35 hours of Project Management education

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Project Management Education

• University/college academic and continuing
  education programs
• Courses offered by training companies or
  consultants
• Courses offered by PMI Component organizations
• Courses or programs offered by employer sponsored
  programs
• Courses or programs offered by distance learning
  companies

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Required Application Documentation

• Completed contact hours of project management
  education
• Completed Experience Verification Forms
• Writing Fees - PMP
• Fee 405 members, 555 non-members
• Rewrite 275 members, 375 non-members
• Fees quoted in US funds, GST applicable

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Required Application Documentation (contd)

• you will receive an Exam Eligibility Letter
  within 10-14 working days of meeting criteria and
  submitting all documentation
• have 1 year from date approved to write exam

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PMP Submission Instructions

• Applications can be completed online at
• https//certificationapp.pmi.org/
• Or completed application packages can be
  submitted by mail to
• PMI Certification Department
• Four Campus Boulevard
• Newtown Square, Pennsylvania 19073
• USA

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The PMP Exam

• 200 multiple choice questions in 4 hours
• questions are mostly situational, may have 2
  correct answers, however looking for the best

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Certification Resource Materials

• PMBOK Guide-2000 edition or
• PMBOK Guide Third edition (Sept 05)
• PMP Role Delineation Study
• PMP Certification Handbook
• Code of Professional Conduct

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Professional Development Program

• To keep certification, the PMP must maintain a
  given number Professional Development Units (PDU)
  each period (60 within 3 years)
• Renewal fee
• 60 Members
• 150 Non-Members
• PDUs are granted through
• ongoing education
• published papers
• participation in PMI chapters
• presentations / teaching

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Overview of the Certified Associate in Project
Management(CAPM)Certification Process
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Why Do You Want to Get CAPM Certified?

• A logical stepping stone to the PMP
• CAPM is intended for those who provide project
  management services but are relatively new to the
  profession
• Enhances your employment and/or project
  assignment responsibilities and getting you
  recognized in the workplace

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How do you get CAPM certified?

• Meet specific education requirements
• or
• Meet specific experience requirements
• Pass a multiple choice exam

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CAPM Eligibility Criteria

• Education Requirements 23 hours of formal
  education in project management
• or
• Experience Requirements 1,500 hours of work on
  a project team

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Required Application Documentation

• Completed contact hours of project management
  education or completed Experience Verification
  Forms
• Writing Fees - CAPM
• Fee 225 members, 300 non-members
• Rewrite 150 members 200 non-members
• Fees quoted in US funds, GST applicable

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The CAPM Exam

• 150 multiple choice questions in 3 hours
• questions are knowledge based

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Certification Resource Materials

• PMBOK Guide-2000 edition or
• PMBOK Guide Third edition (Sept 05)
• CAPM Role Delineation Study
• CAPM Certification Handbook
• Code of Professional Conduct

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CAPM Professional Development Program

• Do not have to obtain Professional Development
  Units
• Allowed to hold the CAPM designation for a
  maximum of 5 years
• After 5 years either must apply for PMP
  certification or retake the exam

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For More Info

• Download the PMP and/or CAPM Certification
  Handbook and the Professional Development Program
  documents from the PMI website
• PMI Professional Development Program
• http//www.pmi.org/info/PDC_CertificationsProgram.
  asp
• PMP Certification Handbook http//www.pmi.org/
  info/PDC_PMPHandbookfile.asp
• CAPM Certification Handbook
• http//www.pmi.org/info/PDC_CAPMHandbookFile.asp

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How Can the MB Chapter Assist You in Becoming
Certified

• Application package preparation support
• Organize study groups for individuals
• Exam readiness assessment
• Peer mentoring
• Provide supporting material
• suggested reading list
• sample schedule
• other notes and sample questions

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Why Study Groups?

• work with peers to discuss and work through
  problems
• peer pressure to maintain study schedule
• study group will probably last 3 months (or more)
• large quantity of study material so certain study
  areas can be divided up among group members

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Suggested Study Group Format Approach

• meet no less than once per week
• plan for 2 hours per meeting
• convenient time location
• no distractions
• plan for a minimum of 1 meeting per PMBOK section
• 9 knowledge areas intro, 12 weeks
• add couple of more weeks for organization and
  review

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What Makes an Effective Study Group Meeting?

• commitment
• - exam materials
• Time - be prepared for 100-150 hours
• weekly meetings
• (near) perfect attendance
• all members have their own copies of study
  material

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What Makes an Effective Study Group Meeting?

• everyone contributes
• try to bring something extra to meetings
• sense of urgency
• peer pressure
• synergy

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Suggested Study Group Agenda

• every member reads all study material for the
  section
• review PMBOK section material first
• you must know Processes, Inputs, Tools
  Techniques Outputs
• discuss main concepts principles, formulas
• discuss hot topics for each knowledge area
• establish reading material to be covered for
  following week
• Hot topics for knowledge area

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Suggested Study Group Agenda

• questions, questions, questions !!!
• each member brings own set of questions each
  meeting
• additional questions from various resource
  materials,
• Group leader brings goodies!!!

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Web Sites for Other Training Information

• PMI www.pmi.org
• bookstore, certification, education, links
• Red River College www.rrc.mb.ca
• PMI MB library at RRC
• PMI Manitoba
  www.pmimanitoba.org
• PM Information Services www.pminfo.com
• International Institute for Learning www.iil.com
• Hampton Group PM Control Tower www.4pm.com
• above information suggested by other students

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Next Steps

• decide if you are committed to working towards
  your certification both from a time cost
  perspective
• apply to write the exam
• study groups will be formed with other committed
  folks
• study groups may commence in April or May
• hold casual team forming event

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Next Steps

• complete a sample exam (set a baseline)
• www.pmi.org/info/PDC_CertKnowAssess.asp
• http//vl-p.net/pmp-online-self-test/75-free-quest
  ions.htm
• develop a Project Plan (set a target end date)
• order study materials immediately (3-4 weeks)
• pick location and start date

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PMP/CAPM Mentoring Pilot Program

• PMI Manitoba

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Why Mentoring?

• Assist PMP/CAPM candidates who cannot participate
  in the study group format
• Improve individual motivation and exam success.
• Foster a PMI Manitoba environment that promotes
  the transfer of knowledge.

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What It Is Isnt?

• It Is
• ? A formal mentoring program
• ? A process to help PMP/CAPM exam candidates who
  cannot participate in the study group program.
• It Isnt
• An individual coaching or tutorial program
• Exam answers sessions

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Is it for Me?

• Designed for
• Self-motivated individuals
• Accepted to write the PMP/CAPM exam
• Self-disciplined
• Committed to their own success.
• Committed to life-long learning.
• Committed to the mentoring partnerships
  process.

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Whats In It For Me?

• A partnership with someone who can provide
  feedback on strengths, shortcomings, and possible
  impacts on exam preparation.
• A better understanding of PMI Project
  Management culture.
• More confidence in studying and exam preparation.
• Expanded horizons
• A listening ear
• Valuable insights
• Understanding of strengths and opportunities for
  improvement

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Roles and Responsibilities

• Devote time to yourself.
• Willingness to learn and stretch.
• Able to accept and give feedback.
• Take initiative and be proactive in own exam
  preparation.
• Clarify the expectations of the mentoring
  partnership.
• Develop a Mentoring Action Plan (MAP) with
  mentor.
• Maintain MAP and discuss progress with mentor.

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Roles and Responsibilities (cont.)

• Discuss no-fault termination.
• Show willingness to meet/connect with mentor on a
  regular agreed upon basis.
• Participate in open and honest discussions with
  mentor.
• Participate in mentee training/orientation.
• Participate in progress reviews.
• Give feedback on mentoring progress and design to
  the program coordinator.

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How does it work?

• Eligibility/application/acceptance.
• Mentoring program information sessions/orientation
  /kick-off workshop.
• Meetings/connections with mentors.
• Mentoring agreement.
• Mentoring action plan.
• Study.
• Progress reviews and program evaluation.
• Partnership close out/exam success.
• End of program recognition.

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Time Requirements

• Time Requirements
• a 3-10 month mentoring partnership.
• Each partnership will determine
• how much time is required to best meet the needs
  of the partners
• and plan and schedule their time accordingly.
• Suggested that
• mentor/protégé(e) pairs meet face-to-face at
  least one hour every month.
• mentor/protégé(e) pairs will communicate in some
  way, e.g. a phone call, email message, written
  note, etc. at least every two weeks.

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Summary

• PMI Manitoba chapter is available to assist you
  in obtaining your PMP/CAPM certification
• making use of an effective study group will
  increase your chance of achieving your goal
• a sign up sheet will be available at the end of
  this session for those interested in forming a
  study group
• A sign up sheet will be available for those
  interested in the Mentorship Pilot.

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Contact Info

• PMP Connie Klawis PMP
• Email cklawis_at_shaw.ca
• Susan Bilyk PMP
• Email susan.bilyk_at_mts.ca
• CAPM Hazel Serrette CAPM
• Email hazel.serrette_at_investorsgroup.com
• Claudia Baccus CAPM
• Email claudia.baccus_at_investorsgroup.com
• Mentorship Pilot Barry Morrison PMP
• email barry.morrison_at_sdc-dsc.gc.ca

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Thank You for Your Interest!
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Q A