Youth Training 2005

1
(No Transcript)
2
Enhancing Youth Performance and the MOSES
Application

• 2006

3
Logistics

• Training is from 930 am to 400 pm
• Restrooms
• Breaks/Lunch
• Cell Phones/E-Mail

4
Agenda

• Day One
• MOSES Documentation Standards
• Day Two
• WIA Title I Common Measures

5
MOSES Documentation Standards

• Registration
• Program Enrollment
• Youth Goals
• Notes
• Services
• Enrollments / Outcomes
• Exit

6
The Basic MOSES Record

• Basic Tab
• Full Tab
• Education Tab
• Work History Tab

7
Basic Tab
8
Full Tab
Note that if the individual has completed the
12th grade, but has failed to pass the MCAS,
users should select Less Than High School from
the drop menu.
9
Education Tab
Completed is used upon completion of schools
graduation requirements In Course is used when a
Youth is still in school and Incomplete would
be used for Youth who has not graduated from
school and is no longer attending classes.
10
Recent MOSES Changes
Use this when the Youth that you are registering
is currently in an Alternative High School.
11
Recent MOSES Changes
Use this option for a Youth with a disability
that has received an Individualized Education
Program Certificate of Completion / Attendance.
12
Recent MOSES Changes
Use this option for a Youth that has not received
a secondary school diploma or its recognized
equivalent and is attending an alternative high
school or an alternative course of study approved
by the local educational agency whether full or
part- time
13
Work History
(If Applicable)
14
Program Enrollment

• Enrollment
• Program Eligibility box
• Eligibility Criteria Tab
• Eligibility Tab
• Initial Eligibility
• Program box (on Basic Tab)

15
Eligibility Requirements (Youth)

• Age 14 through 21
• YY (14 to 18) OY (19 to 21)
• U.S. Citizen or Registered Alien
• Selective Service Compliant
• Low Income Individual
• Individual who is one or more of the following
• Deficient in Basic Literacy Skills
• A school dropout
• Homeless, runaway or foster child
• Pregnant or a parent
• An offender
• An individual who requires additional assistance
  to complete an educational program, or to secure
  and hold employment

For more information, see Policy 00-14 Rev.
Title I Eligibility Requirements
16
Program Eligibility
17
Eligibility Criteria
WIA Title I Youth must have legal right to reside
in the US.
WIA Title I Youth must be Selective Service
compliant, if applicable.
If Yes, Full or Part-Time is entered here,
Older Youth records will be excluded from the WIA
Title I Older Youth Entered Employment
Performance Measure.
18
Citizenship Issues

• Youth
• Work Permit for citizenship is not allowable
• School Attestation for citizenship requires up
  front agreement to ensure validity of information

Workforce Investment Act (WIA) Policy 00-14
(Revised) Title I Eligibility
19
Selective Service Compliant
www.sss.gov
20
Selective Service Issues

• Must determine eligibility PRIOR to enrollment
  and provision of intensive services
• Must document date of arrival for foreign born
  males born after January 1, 1960,that arrived
  subsequent to their 26th birthday
• Incorrect coding in MOSES must always be yes
  for males born after January 1, 1960 for them to
  be eligible
• Should not be left blank and if no the
  customers are not eligible
• Self Attestation for date of arrival is not
  allowable
• Waiver process to provide services to
  non-registered customers is a two-step process
  and requires customers signed and witnessed
  attestation and letter from Career Center Manager
  or Fiscal Agent representative, (depending on
  local design), both of which must be in file

Workforce Investment Act (WIA) Policy 00-14
(Revised) Title I Eligibility
21
Eligibility Criteria
These are the Low Income determination factors
for WIA Title I Youth Eligibility.
22
Eligibility Criteria
23
Services - Testing
24
Entering Test Results
This box must be checked in order to use this
test score for Eligibility Criteria.
25
Services - Testing
26
Eligibility Criteria
27
Eligibility Criteria
28
Eligibility
Services that Youth are potentially eligible for,
must be moved over to the Actual Eligibility
column before you can enroll them in Youth
services on the Basic tab.
29
Basic
30
Case Management Enrollment
31
Youth Goals

• Youth Goals Guidelines
• Youth Goal Definitions
• Youth Goals Samples

32
Youth Goals
GUIDELINES

• All Younger Youth (age 14 to 18) must have a
  minimum of one goal set each year and may have a
  maximum of three goals per yearare reported
• If the participant is deficient in basic literacy
  skills (below 8th grade level), the individual
  must set, a minimum, of one basic skill goal (the
  participant may also set work readiness and / or
  occupational skills goals if appropriate)
• The target date for accomplishing each skill goal
  must be set for no longer than one year
• Must be appropriate to the individuals needs as
  determined through assessment and ISS
• Goals should be greater than the normal variation
  upon retesting

33
Youth Goals
BASIC SKILLS
Definition Basic skills Measurable, increase
in basic education skills reading comprehension,
math computation, writing, speaking, listening,
problem solving, and reasoning.
34
Youth goals
35
Entering Test Results
Services Testing tab
Younger Youth, whose test scores indicate a Basic
Skills deficiency in Math or Reading, are
required to have at least one Basic Skills goal.
Services - Youth Goals
36
Examples of Youth Goals
BASIC SKILLS
Improve Math Test Scale scores by one TABE level
Improve Reading and writing scale scores by one
TABE level.
Increase Math computation and math problem
solving by one grade level.
37
Youth Goals
WORK READINESS SKILLS
Definition Work Readiness skills includes
world of work awareness, labor market knowledge,
occupational information, values clarification
and personal understanding, career planning and
decision making, job search techniques (resume,
interviewing, applications, follow-up letters).
Also encompasses using phone, opening a bank
account, using public transportation, completing
tasks, accepting criticism from supervisors and
co-workers, showing initiative and reliability.
38
Examples of Youth Goals
WORK READINESS SKILLS

• The Work Readiness Skill must be an Industry /
  Occupationally recognized program or service.

39
Youth goals
40
Examples of Youth Goals
WORK READINESS SKILLS
Youth will progress from "needs development" to
"competent" in Massachusetts Work-Based Learning
plan skill 5(a) by completing tasks and projects
assigned with some supervision.
Youth will complete a vocational assessment and
career plan by the end of the summer component.
These will not count unless they are recognized /
approved by regional industry / occupational
board or employer.
Youth will learn how to accept direction and
criticism from his supervisor
Youth will complete resume, cover letter and mock
interview.
41
Youth Goals
OCCUPATIONAL SKILLS
Definition Occupational skills proficiency to
perform actual tasks and techniques required by
certain occupational fields at entry familiarity
with tools, equipment, record keeping,
work-related terminology, safety measures.
42
Examples of Youth Goals
OCCUPATIONAL SKILLS

• The Occupational Skill must be an Industry /
  Occupationally recognized program or service.

43
Youth goals
44
Examples of Youth Goals
OCCUPATIONAL SKILLS
Youth will learn how to complete his time sheet
and reports properly
These will not count unless they are recognized /
approved by regional industry / occupational
board or employer.
Youth will learn the operations of the
housekeeping department
Youth will successfully complete the CNA course
45
Youth Goals

• Remember Small manageable time frames for
  goals.
• If something happens to Youth, you can change
  attainment status in MOSES from Set, But
  Attainment Pending to Set, But Canceled. Then
  re-create a new Goal when they come back to work
  with you with new Dates.

46
Case Management Tabs
47
Case ManagementGoals Tasks
Not related to Youth Goals
48
Case ManagementAssessment
49
Case ManagementAssessment
50
Case ManagementAssessment
51
Case Load ManagementCases
52
Case Load ManagementTicklers
53
NOTES

• Note Content
• Recording Notes in MOSES
• Samples / Examples

54
Notes

• Record general information
• Document services provided
• Used in Case Management for entry of counseling
  session notes
• Alert Career Center Staff of special circumstances

55
Notes

• The following constitutes good Notes
• Quote any statement exactly as it is stated
• Recognize pertinent information
• Write in specific, observable and measurable
  terms
• Avoid using opinions, if a statement is an
  opinion, make sure it is indicated
• If asked, explain why case notes are being taken,
  how they will be used and where they will be kept

56
Notes

• Please keep in mind your responsibility of Youth
  Reporting Obligations.
• You are a mandated reporter to a variety of
  agencies including the Office of Child Care
  Services.
• Please make sure your office has a policy in
  place to handle these difficult issues.

57
Notes
58
Notes Details
59
Notes
Would you like to add a service now? shortcut
60
Notes Shortcut
General Services Tab
61
Services

• General Services
• The 10 Elements in MOSES

62
Services
YOUTH GOALS
COURSE / ACTIVITY
TESTING
ADMINISTRATIVE
EMPLOYMENT
GENERAL SERVICES
63
General Services
64
General Services
General Services Assessment Services (key
initial service to Youth)
65
Employment Services
We will talk about this in the recording
Employment section.
66
Administrative Services
67
Testing Services
68
Testing Services
69
Testing Services
70
Course / Activity Services
We will talk about this in the next section.
71
Youth Goals Services
We have already covered this.
72
The 10 Elements

• The Youth Elements
• Comprehensive guidance and counseling services,
  which may include drug and alcohol abuse
  counseling and referrals as appropriate.
• They are found in the Activity Categories in a
  Training / Programs record. These activities
  automatically record delivery of services in the
  Youths file when a Youth is enrolled in one of
  these trainings or programs and has successfully
  completed it.

73
Youth Elements(MOSES 101 Appendix G)
8 of the 10 Youth Elements are recorded here in
MOSES.
74
Appendix G
75
1 of the 10 Youth Elements

• Supportive Services 1 of the 10 Youth Elements.
  
• General Services Tab

76
1 of the 10 Youth Elements

• Follow Up Services 1 of the 10 Youth Elements.
  
• General Services Tab

77
The 10 Youth Elements
1 of the 10 Youth Elements is found in Services
General Services Supportive Services
8 of the 10 Youth Elements are found in the
Courses Basic Tab Activity Category
1 of the 10 Youth Elements is found in Services
General Services
78
10 Elements recorded in Youths Record
Upon successful completion of program
79
WIA Title I Youth Goals and Elements Report
80
Course / Activity Enrollment

• Course / Activity
• Enrollment
• Completion

81
Services Course / Activity
Enrollment
82
Services Course / Activity
Enrollment
83
Services Course / Activity
Completion
84
Services Course / Activity
Completion
85
Services Course / Activity
Completion Update Youth Goals
86
Employment

• Recording Employment
• Job Referrals
• Found Employment
• Obtained Employment

87
Services - Employment
88
Services - Employment
Job Development Referral, use when you are
referring the job seeker to an employer but there
is not a current job order that fits the job
seeker. Job Referral - Staff, use for normal
referrals to job orders posted on MOSES.
Job Referral - Staff
89
Services - Employment
Job Referral - Staff
90
Services - Employment
Found Employment, use when a Youth has found
their own employment with no assistance in the
last 90 days from the career center.
Found Employment Found Employment should not be
used for Title I
91
Services - Employment
Found Employment
92
Services - Employment
Obtained Employment, use when a job seeker found
their own employment with creditable assistance
in the last 90 days from the career center.
Obtained Employment
93
Services - Employment
Obtained Employment
94
Services - Employment
Call-In, use to review a job order with a Youth
before making a referral. Not Referred, use to
indicate that the employer did not select the
referred Youth.
95
Recording Two or More new Jobs in MOSES
Youth gets


15 hours per week Customer Service position at
10.50 per hour
8 hour a week Dish Washing position At 8.50 per
hour
96
Recording Two or More new Jobs in MOSES
97
Follow Up
98
Services - Employment
Highlight the episode of employment, and click on
the Follow Up button
99
Services - Employment
100
Services - Employment
101
Services - Employment
WIA Title I exit reminder!
102
Services - Employment
103
Services - Employment
Continued
104
Follow Up with the Youth having Two Employers
105
Follow Up with the Youth having a different
Employer
106
Follow Up with the Youth having a different
Employer, next Follow Up
New Employer Information carries over!
107
WIA Title I Follow up
108
Typical Follow Up Services Can be

• Providing follow up services to ensure youth are
  in a qualifying outcome.
• Verifying and documenting employment, enrollment
  in postsecondary education or advanced training
  and credentials.
• Follow-up services may include a wide range of
  services that help retain a youth or lead the
  youth back to a "positive outcome." For example,
  this may include providing additional training to
  help a youth retain or obtain a job.

http//www.spra.com/PEP/youth.shtml Enhancing
Performance Measure Outcomes for Adults,
Dislocated Workers, and Youth by Social Policy
Research Associates and Public/Private Ventures
109
WIA Title I Follow Up
WIA Title I follow-up services must be provided
to all participating youth for a minimum of
twelve (12) months after exit from program.
Enhancing WIA Title I MOSES manual , Page 6-2
110
Retention
111
Retention
112
Retention
113
Credentials
114
General Services Outcomes / Enhancements
115
Enhancements

• Enhancements
• Attained GED/HS Equivalency
• Attained HS Diploma
• Attained AA or AS Diploma/Degree
• Attained BA or BS Diploma/Degree
• Attained Occup Skills Certificate
• Attained Occup Skills License
• Attained Other Credential ( Will not count
  for Common Measures, but will count for Older
  Youth Credential Rate Performance Measure)

116
Outcomes

• Reservist Called to Active Duty
• Lacks Transportation
• Lost Child Care
• Met All Program Goals
• Moved from Area
• Other, Services Completed
• Other, Services Not Completed
• Substance Abuse or Dependence
• Transfer
• ( Performance Measure Exclusions )
• ( Employment )

• Outcomes
• Attending Secondary School at Exit
• Called Back/Recall
• Cannot Locate
• Deceased
• Entered Advanced Training
• Entered Military Service
• Entered Post Secondary Education
• Entered Qualified Apprenticeship
• Entered Unsubsidized Employment
• Family Care
• Health/Medical
• Institutionalized

117
Outcomes / Enhancements

• Outcomes for
• Performance Measures
• Older Youth (19 - 21)
• Entered Unsubsidized Employment
• Entered Advanced Training
• Entered Post Secondary Education
• Younger Youth (14 - 18)
• Entered Unsubsidized Employment
• Entered Advanced Training
• Entered Military Service
• Entered Post Secondary Education
• Entered Qualified Apprenticeship

• The Difference between Outcomes and Exits
• Outcomes are recorded to indicate the status of
  an individual at the point of exiting from
  enrolled program services. Recording the outcome
  status does not automatically establish that the
  individual has exited. The exit must be
  established as a separate step after the outcome
  status has been entered.
• Outcomes must be entered for every "exiter" and
  are counted in performance measures. If an
  outcome is not entered for an exiter, the Outcome
  will default to 'Other".

118
Outcomes / Enhancements
Services - General
119
Outcomes

• JOBS
• Called Back/Recall
• Entered Military Service
• Entered Unsubsidized Employment

120
Outcomes

• EDUCATION
• Entered Advanced Training
• Entered Post Secondary Education

• Entered Qualified Apprenticeship
• Attending Alternative School at Exit

121
Outcomes

• EXCLUSIONS
• Deceased
• Health/Medical
• Institutionalized
• Reservist Called to Active Duty

• Family Care
• Foster Care (Relocated to Mandated Relocation
  program)
• Attending Secondary School at Exit

122
Outcomes

• MISCELLANEOUS
• Cannot Locate
• Moved from Area
• Other, Services Completed
• Other, Services Not Completed

• Lacks Transportation
• Lost Child Care
• Substance Abuse or Dependence
• Transfer
• Met All Program Goals

123
Outcomes / Enhancements
Services - General
124
Exits
125
Exit Definition

• The term exit means a participant does not
  receive a service funded by WIA or funded by a
  partner program for 90 consecutive calendar days
  and is not scheduled for future services.

http//www.spra.com/PEP/youth.shtml Enhancing
Performance Measure Outcomes for Adults,
Dislocated Workers, and Youth by Social Policy
Research Associates and Public/Private Ventures
126
Date of Exit

• The last day on which the individual received a
  service funded by WIA or a partner program.

http//www.spra.com/PEP/youth.shtml Enhancing
Performance Measure Outcomes for Adults,
Dislocated Workers, and Youth by Social Policy
Research Associates and Public/Private Ventures
127
Exits
128
Exits
129
Exits
130
Exits
131
Exits
132
Exits

• The WIA Title I clock is now ticking.

133
End of Day 1 of Youth Training program
134
MOSES Support

• Technical
• MOSES 101 / Performance Measures Manuals
• MOSES Local Expert
• MOSES Help Desk
• 617-626-5656 moses_at_detma.org
• MOSES Training Staff

135
Commonwealth Corporation
http//www.commcorp.org/
136
Center for Youth Development and Education