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Running Departmental Classroom Utilization Reports in Resource25

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Running Departmental Classroom Utilization Reports in Resource25 ... c) 'Space Utilization' report. Open the Reports directory ... – PowerPoint PPT presentation

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Title: Running Departmental Classroom Utilization Reports in Resource25


1
Running Departmental Classroom Utilization
Reports in Resource25
Office of Classroom Management R25 Support Team
2
Running Departmental Classroom Utilization
Reports in Resource25
  • This presentation will demonstrate how to report
    on the utilization of your departmental
    classrooms in R25. You must have your
    departmental classrooms designated as your
    favorites. (For more information on favorites,
    see http//www.classroom.umn.edu/resource25/pdf/R2
    5-Training-Lesson-Setting-Favorites-in-R25.pdf).
  • You will learn how to create event and space
    searches and use them to run the report.
  • Combined sections will not be calculated
    accurately by this report, so if you have rooms
    that hold combined sections, please send an email
    to R25-Support_at_umn.edu for assistance with
    generating reports on those rooms.

3
How to run departmental classroom utilization
reports in Resource25
  • Create event search
  • Create space search
  • Set report parameters
  • Run and view report

4
Create Event Search
  • Open the Events directory
  • Click on the Search tab
  • Click Add button to indicate search criteria
  • Slide down and select Cabinets

b) Search tab
a) Events directory
c) Add button
5
1. Create Event Search
  • Select cabinets containing events for the desired
    time period. Be sure to select cabinets for both
    Academic Courses and College and Department
    Events. Run only one term at a time.
  • Hit OK

a) Check boxes for desired cabinet(s)
6
1. Create Event Search
  • Click Save button
  • Give search a name, such as Fall 2006 Events and
    Courses
  • Hit OK
  • Close Events directory

a) Save button
b) Enter search name
7
2. Create Space Search
  • Open Space directory
  • Click Search tab
  • Click Add button
  • Slide down and select My Favorites

b) Search tab
a) Space directory
c) Add button
8
2. Create Space Search
a) Save button
  • Click Save button
  • Give search a name, such as My Favorite Spaces
  • Hit OK
  • Close Space directory

b) Enter search name
9
3. Set Report Parameters
  • Open the Reports directory
  • Under the Groups tab, select the Statistical
    reports
  • Select the Space Utilization report

b) Groups tab
a) Reports directory
c) Space Utilization report
b) Statistical group
10
3. Set Report Parameters
  • Use the drop-down calendar to set the start and
    end dates based on the first day and last day of
    instruction
  • Use arrows to set daytime start and end times of
    800 a.m. and 500 p.m.
  • Pad Time is the number of minutes between classes

a) Set start and end dates
b) Set start and end times
You may leave this blank
c) Enter Pad Time of 15 minutes
11
3. Set Report Parameters
  • Click on the drop-down for Event Search, and
    choose (Other Search)
  • Open My Searches by clicking or
    double-clicking My Searches
  • Select Fall 2006 Events and Courses
  • Hit OK

a) Select (Other Search) from drop-down list
b) Open My Searches
c) Select appropriate event search
12
3. Set Report Parameters
  • Click on the drop-down for Space Search, and
    choose (Other Search)
  • Open My Searches by clicking or
    double-clicking My Searches
  • Select My Favorite Spaces
  • Hit OK

a) Select (Other Search) from drop-down list
b) Open My Searches
c) Select appropriate space search
13
3. Set Report Parameters
  • Enter the days of the week, by typing in just the
    first two letters of each day, separated by a
    space

a) Enter days of the week
14
4. Run and View Report
  • Click Preview button to run report

a) Preview button
15
4. Run and View Report
  • The report lists the events in one room per page

Room number
Scheduled events
16
4. Run and View Report
  • Near the end of the report is a list of
    explanations of the values listed in each column
    of the report

17
4. Run and View Report
  • The last page is a summary for each room

Station Utilization means actual seat occupancy.
18
Questions may be directed to the R25 Support Team
  • R25-Support_at_umn.edu
  • Kevin Reardon 5-4883
  • Bob Quinney 4-2399
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