Payroll Setup for Cost Sharing RAC June 8, 2006

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Payroll Setup for Cost Sharing RACJune 8, 2006
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FY07 EFPs

• NEW for FY07- Requirement to track cost sharing
  in eUMB
• EFPs for employees who are on grants with
  mandatory standard cost sharing (SCS) or Over
  the Cap salaries (OTC) must be created
• Memo from Marc Wasserman sent to administrators

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FY07 EFPs

• The fund in the grant chartstring distinguishes
  the SCS or OTC charges from the regular charges
  (ex. Funds 146, 147, 148, 149)
• Unique HRMS account codes are established for the
  SCS/OTC grant chartstrings

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FY07 EFPs

• EFPs must cite the grants regular and SCS/OTC
  account codes
• It is very important that you choose the correct
  account code because charges to the cost sharing
  funds will NOT be billed to the grantor

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Future Project Setup

• Restricted Funds will set up new projects with
  cost sharing so that HRMS account codes are
  automatically created based on types of cost
  sharing on the form

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Existing Project Setup

• New account codes will be set up for most OTC
  affected projects (based on FY06 salaries)
• If account code is missing you must contact
  Restricted Funds
• Dept must contact Restricted Funds for all grants
  with SCS to create new account code
• Should contact by 6/23 so account code is
  available on 6/26

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Contacting Restricted Funds

• Send e-mail to Cheryl Williams-Smith with
• Complete grant chartstring
• Cost-sharing break down by or amount

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SCS/OTC EFP Example
After entering the Project ID in the EFP you will
receive this message for cost sharing projects
Note the 3 different funds that are listed- you
must choose the account code with the appropriate
fund
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RAVEN
In Raven SPC, you need to select Fund in the
Summary Levels to separate cost sharing from
regular charges
In Raven Inquiry pages, you need to select Fund
as your Display By option to separate cost
sharing from regular charges