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District Managers, Area Supervisors, Census Office Staff Briefing

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National Statistics Office. Lascaris. Valletta CMR 02. Tel: 2599 7000. Fax: 2599 7205 ... www.census2005.gov.mt/english/act_en.pdf. 9/7/09. The Census Officer ... – PowerPoint PPT presentation

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Title: District Managers, Area Supervisors, Census Office Staff Briefing


1
District Managers, Area Supervisors,Census
Office Staff Briefing
  • Alfred Camilleri
  • Census Officer
  • Herald Bonnici
  • Chief Co-ordinator

2
What is the census?
  • The census is carried out every 10 years and
    provides an official measure of the number and
    characteristics of people living in Malta. It
    also takes stock of private dwellings

3
Legal provision
  • The census is carried out in terms of the Census
    Act, 1948. A copy may be viewed by going to
  • www.census2005.gov.mt/english/act_en.pdf

4
The Census Officer
  • The Census Officer is appointed by the Prime
    Minister, in terms of the Census Act, 1948 and is
    empowered to carry out the census

5
Oath
  • The oath is administered in terms of para 6 (2)
    of the Census Act, 1948

6
Participation
  • Everyone is required to provide the requested
    information. Participation is obligatory in terms
    of the Census Act, 1948
  • Everyone is obliged to keep all information
    confidential

7
Penalties
  • Para 10 of the Census Act, 1948 provides that
  • (1) If any person -
  • (a) refuses or neglects to comply with or acts
    in contravention of any of the provisions of this
    Act or any order or regulations made under this
    Act or
  • (b) being a person required under this Act to
    make a written declaration with respect to the
    performance of his duties, makes a false
    declaration or
  • (c) being a person required by any order or
    regulations made under this Act to make, sign, or
    deliver any document, makes, signs, or delivers,
    or causes to be made, signed, or delivered a
    false document or
  • (d) being a person required in pursuance of any
    such order or regulations to answer any question,
    refuses to answer or gives a false answer to that
    question,
  • he shall for each offence, save where the fact
    constitutes a graver offence under the Criminal
    Code or any other law, be liable on conviction
    before the Court of Magistrates to a fine not
    exceeding one hundred liri.
  • (2) If any person -
  • (a) being a person employed in taking a census,
    without lawful authority publishes or
    communicates to any person, otherwise than in the
    ordinary course of such employment, any
    information acquired by him in the course of his
    employment or
  • (b) having possession of any information which
    to his knowledge has been disclosed in
    contravention of this Act, publishes or
    communicates that information to any other
    person or
  • (c) in the pretended performance of duties under
    this Act, obtains, or seeks to obtain,
    information which he is not duly authorized to
    obtain, he shall, on conviction before the said
    court, be liable to imprisonment for a term not
    exceeding one year, or to a fine not exceeding
    one hundred liri or to both such imprisonment and
    fine.

8
Communications campaign
  • The NSO has carried out an extensive
    communications campaign which created awareness
    among the general public
  • The census was featured extensively by all media,
    including TV, radio, newspapers, etc.

9
Support
  • Freephone 300
  • E-mail census2005_at_gov.mt
  • www.census2005.gov.mt

10
Structure
Around 1,250 persons are involved in the census
process
11
Census process
Mailing
Questionnaires collected and checked by
Enumerators
Questionnaires transferred to Supervisors
Supervisor verifies no of questionnaires and cont
forms received
Supervisor checks questionnaires and cont forms
Supervisor tags persons and housing units with
registers
12
Census process
Questionnaires collected by Area Supervisors
Area Supervisors verify no of questionnaires and
forms
Questionnaires transferred to Census Office
Census Office verifies no of questionnaires and
forms received
Supervisor form entered by Census Office
Key variables entered by Data Processors
Sample of questionnaires checked
13
Census process
Sample of households contacted to verify
information
Reports generated to monitor enumeration
Questionnaires stored (995 EAs)
After census vacant, non-contact and refusals
entered
Follow-up
Data entry
Verification
14
Census process
Coding
Data editing
Analysis
Dissemination of results
15
Enumeration areas
  • Malta is divided into 6 districts, each district
    is composed of a number of localities. Each
    locality is divided into a number of supervision
    areas (88). Supervision areas in turn are divided
    into 995 enumeration areas (EA)
  • Each enumeration area consists of a number of
    streets, or parts of, within a locality
  • All of the country will be covered

16
Districts
1 District Manager, 8 supervisors, 102
enumerators
5 District Managers, 4 Area Supervisors, 80
supervisors, 893 enumerators
17
Localities
18
Enumeration areas
  • Each enumeration area is assigned to an
    enumerator
  • Each enumeration area contains an average of 130
    private households, plus vacant dwellings
  • A supervision area, consists of an average of 12
    enumeration areas, is assigned to a supervisor

19
Sample Enumeration Area
20
Mailing
  • The questionnaire is being sent by postal mail
    in the beginning of November 2005
  • The questionnaire is being mailed to 152,000
    housing units. Additionally an English copy was
    also mailed to around 8,000 households containing
    a foreign national bearing a Maltese ID card (no
    reference no contained)
  • In line with our environment-friendly policy the
    Maltese language questionnaire is being sent.
    However an English version is also available

21
Collection of questionnaires
  • Field-work is between Monday 21 November and
    Sunday 11 December 2005
  • Monday - Friday 4.00pm 8.00pm
  • Saturday Sunday 9.00am 1.00pm
  • Supervisors will be present in a select number of
    schools between
  • Monday Friday 3.30pm 8.00pm
  • Saturday Sunday 8.00am 1.00pm
  • No-one, except Census staff, can call at schools

22
Duties District Manager
  • You are to ensure the smooth running of the
    census in your district and that all Maltese
    residents (residing in private households) and
    private dwellings (both occupied and vacant)
    within your district are enumerated
  • You are responsible for a group of supervisors
    and enumerators
  • You will liaise with the Census Office and keep
    the Chief Co-ordinator informed of the progress
    of the enumeration within your district
  • You are to check supervisors and enumerators
    work. Draw the attention of any supervisor and/or
    enumerator who is not fulfiling his/her tasks
    properly
  • You will try to convince households which refuse
    to co-operate with a supervisor and enumerator
  • You will assist the Census Office in collecting
    information from special enumeration areas

23
Duties Area Supervisor
  • You are responsible to collect census
    questionnaires and forms from a group of
    supervisors each day and transferring these to
    the Census Office
  • You will count the total number of questionnaires
    per enumerator (see forms)
  • You are to liaise with the Census Office and also
    keep District Managers informed on the progress
    of enumeration within your area.

24
Census Office Staff Duties during census period
  • You are to assist in the smooth running of the
    census across the country
  • The Census Office will receive questionnaires
    each day and count the number questionnaires
    which are received
  • The Census Office will enter the total number of
    questionnaires that are collected by supervisors
    each day, together with the total number of
    enumerated males and females
  • The questionnaires will be assigned to data
    processors where key variables will be entered in
    the system
  • Census Office Staff will supervise data
    processors
  • The Census Office is responsible for manning the
    freephone
  • The Census Office will monitor enumeration and
    keep record of which dwellings and individuals
    have been enumerated

25
Census Office Staff Duties during census period
  • The Census Office will contact a sample of
    households each day by means of CATI (4 stations)
    to validate and monitor the data which is
    collected. An average of 150 households will be
    contacted each day between 4pm-8pm (Mon to Fri)
    and 9am-12pm (Sat-Sun)
  • The Census Office is responsible for enumerating
    the special enumeration areas which consist of
    institutional households, collective
    accommodation establishments and persons residing
    on yachts
  • The Census Office will monitor non-contacts and
    refusal and carry out a follow-up exercise after
    the census
  • The Census Office will trace households and
    individuals with nor reference no/ID No

26
Duties Supervisor
  • Responsible for a supervision area which consists
    of a group of enumerators. S/he is to ensure that
    all Maltese residents (residing in private
    households) and private dwellings (both occupied
    and vacant) within the supervision area are
    enumerated
  • Check all questionnaires which are handed over by
    enumerators. Draw an enumerators attention where
    s/he did not complete a questionnaire properly
  • Try to convince households which refuse to
    co-operate with an enumerator and inform the
    District Manager in case s/he does not manage to
    convince them too

27
Duties Supervisor
  • Keep the District Manager informed about the
    progress of the enumeration. Enumeration must be
    completed by 11 December 2005
  • Liaise with the Area Supervisor and send
    completed questionnaires to the Census Office
    each day

28
Duties Supervisor
  • Monitor enumeration by tagging all persons
    residing within the supervision area who hold an
    identity card with the Local Councils Register (a
    copy will be provided). This includes Maltese
    nationals and foreign nationals (EU nationals)
    who can vote in Local Councils Elections

29
Duties Supervisor
  • Record the reference number, using a register of
    dwellings (a copy will be provided), on
    questionnaires/forms where this number is not
    printed
  • The register includes occupied (contains persons
    receiving water subsidy), unknown (no persons
    receiving subsidy but significant consumption)
    and vacant (no persons receiving subsidy and no
    significant consumption). The questionnaire was
    mailed to dwellings whose status is occupied or
    unknown

30
Duties Supervisor
  • Inform the District Manager of any enumerator who
    fails to keep the Supervisor informed on the
    progress of his/her enumeration
  • Inform the District Manager of any enumerator who
    lags behind in enumeration
  • Inform the District Manager of any enumerator who
    does not complete questionnaires properly
  • Inform the District Manager of any enumerator who
    mishandles the public

31
Duties Enumerator
  • Enumerate all Maltese residents (residing in
    private households) and private dwellings (both
    occupied and vacant) within his/her enumeration
    area
  • Collect completed questionnaires and check the
    information which has been provided
  • Assist or fill in a questionnaire for households
    which have not filled in the questionnaire

32
Duties Enumerator
  • Complete additional forms and record vacant
    dwellings, households where no contact was made
    during the census period, households which refuse
    to provide the information, etc.
  • Regularly inform the Supervisor about the
    progress of his/her enumeration and hand him/her
    any completed questionnaires. Enumeration must be
    completed by 11 December 2005

33
Quality
  • It is important that the information is of high
    quality. Everyone involved in the process is
    individually and collectively responsible to
    attain this goal
  • Quality includes coverage, quality of the
    information, dealing with the public, teamwork,
    filling in questionnaires and forms correctly,
    etc.

34
Identification
  • The census identity card must be worn around the
    neck. All staff must ensure that the card is
    visible
  • In case a card is lost the Census Office is to be
    notified immediately

35
Dress code
  • All census staff must dress appropriately. No
    transparent clothing or inappropriate clothing is
    allowed
  • Men cannot wear earrings

36
Manual
  • Contains set of instructions
  • Contains definitions
  • Contains a copy of the questionnaire,
    continuation form and forms
  • Refer to the manual in case of difficulty
  • You are expected to familiarise yourself with its
    content

37
Definitions
  • Usual place of residence Place of usual
    residence is the geographic place where the
    enumerated person usually resides, this may be
    the same as, or different from, the place where
    s/he actually is at the time of the Census or it
    may be his/her legal residence. A persons usual
    residence should be that at which s/he spends
    most of his/her daily night-rest
  • A persons usual place of residence might be
    different than the address shown on his/her
    Identity Card
  • Maltese resident A person who has been living
    in Malta for at least 12 months (as on 27
    November 2005). Residence is independent of
    nationality

38
Definitions
  • Maltese residents
  • Include
  • Maltese nationals who are permanent residents in
    Malta
  • Foreign nationals and returned migrants who have
    taken up residence here and have now been living
    in Malta for a period of at least one year (as on
    27 November)
  • Maltese residents who are temporary away from
    Malta (for a period of less than 12 months), eg.
    on holiday, etc.
  • Persons who normally reside in Malta and are
    studying or undergoing treatment abroad
  • Military, naval and diplomatic personnel located
    abroad
  • Refugees
  • Exclude
  • Emigrants
  • Persons who are living abroad for a period of at
    least 12 months and who do not satisfy the
    criteria above
  • Foreign military, naval and diplomatic personnel
    temporarily located in Malta
  • Asylum seekers
  • Civilian aliens

39
Definitions
  • Long-term international migrant is a person who
    moves to a country other than that of his or her
    usual residence for a period of at least 12
    months, so effectively that country of
    destination becomes his/her new country of
    residence

40
Definitions
  • Household consists of private and institutional
    households
  • Private household consists of either
  • One person who lives alone or who occupies, as
    a lodger, a separate room or rooms of a housing
    unit but does not join with any of the other
    occupants of the housing unit to form part of a
    multi-person household

41
Definitions
  • .Multi-person household, i.e. a group of 2 or
    more persons, who combine to occupy the whole
    part of a housing unit and to provide themselves
    with food and possibly other essentials for
    living. Members of the group may pool their
    incomes to a greater or lesser extent

42
Definitions
  • Institutional household refers to persons whose
    need for shelter and subsistence are being
    provided by an institution. An institution is
    understood as a legal body for the purpose of
    long-term inhabitation and provision of
    institutionalised care given to a group of
    persons. The institutions accommodation is by
    nature of its structure intended as a long-term
    accommodation for an institutional household.
  • Examples dormitories of educational
    institutions, hospitals, convalescence
    establishments, establishments for the disabled,
    psychiatric institutions, homes for the elderly,
    nursing homes, welfare institutions such as
    orphanages, hotels, motels, tourist homes,
    military installations, correctional and penal
    institutions, religious institutions, boarding
    houses and work dormitories.

43
Definitions
  • Household members
  • Include
  • Persons who satisfy the criteria of Maltese
    residents
  • Babies who were born up till 27 November 2005,
    even if they are still at hospital
  • Deceased persons who were still alive on 27
    November 2005
  • Exclude
  • Persons who do not satisfy the criteria of
    Maltese residents
  • Persons who have been inmates of a hospital, e.g.
    mental hospital, welfare institution, e.g. home
    for the elderly, prison, etc. who have been
    absent, or will be absent, for a period of at
    least 12 months

44
Definitions
  • Reference person
  • The husband or wife of a married couple living in
    the household
  • or
  • Either partner of a consensual union couple
    living in the household
  • where there is no married couple present
  • or
  • The parent, where one parent lives with his/her
    children of any age
  • or
  • Where none of the above conditions apply, any
    adult member of the
  • household may be selected

45
Definitions
  • Citizenship
  • Nationality means the legal affiliation of an
    individual of a sovereign state. Nationality is
    normally acquired by birth or descent or
    eventually by naturalisation or some other means.
  • Refer to manual for further explanations.

46
Definitions
  • Long-term disability
  • A disability is any restriction or lack
    (resulting from impairment) of ability to perform
    an ability in the manner or within the range
    considered normal for a human being.
  • Replies are based self-assessment and an
    Enumerator should not influence a persons reply.

47
Definitions
  • Disabilities are classified as
  • Impaired eyesight exclude if a person can see
    clearly with spectacles
  • Impaired hearing exclude if a person can hear
    well with the aid of a hearing aid
  • Physical impairment
  • Intellectual impairment
  • Mental health condition
  • Other impairments
  • Multiple impairments

48
Definitions
  • Labour status
  • Persons aged 15 years and over are classified
    into 3 groups employed, unemployed and inactive

49
Definitions
  • Employed
  • Includes
  • Persons who were gainfully occupied for at least
    one hour between 21 November and 27 November 2005
    (reference week).
  • Persons who were either employed on a full-time
    or part-time basis, for wage or salary, in cash
    or in kind.
  • Persons who were absent from their job during the
    reference week but still have a formal attachment
    with it, e.g. vacation leave, sick leave, injury
    leave, maternity leave, were absent due to bad
    weather, etc.
  • refer to manual for further explanations

50
Definitions
  • Unemployed
  • Refers to persons who are not working and who had
  • been actively seeking work during the previous 4
  • weeks before the interview. These persons must be
  • able to start working in case work becomes
    available in
  • the following 2 weeks after the interview.
  • refer to manual for further explanations

51
Definitions
  • Inactive
  • Includes persons who are not either employed
  • or unemployed. Normally this category includes
  • students, pensioners, housewives, etc.
  • refer to manual for further explanations

52
Definitions
  • Living quarters
  • These are defined as structurally separate and
    independent premises which are designed
  • for permanent human habitation and are not used
    wholly for other purposes at the time of
  • the census. Living quarters may be fixed or
    mobile and permanent or temporary.
  • Living quarters are characterised by two
    essential features
  • separateness, in that the person/s using them can
    separate themselves
  • from other persons and make independent use of
    the quarters
  • independence, in that a unit classified as living
    quarters should have direct access from the
    street or from a public or communal area. Hence
    the occupants can come in and go out of it
    without passing through anybody else's
    accommodation.
  • Living quarters include main, summer and vacant
    dwellings establishments.

53
Definitions
  • Type of dwelling
  • House
  • A house is a self-contained suite of rooms with
    one or more floors with a separate entrance
  • accessible from the street. A house may be
  • Terraced A house with two or more floors, with
    its own access at street level and with its own
    airspace and no underlying structures that are
    not part of the house itself. A terraced house is
    attached to other structures on both sides. This
    housing category includes a corner house at the
    end of a row of terraced houses.
  • Semi-detached A house (including villa,
    bungalow, townhouse, converted farmhouse etc.),
    with its own airspace and no underlying
    structures that are not part of the house itself,
    that is attached to other structures on one side
    only. A house that is attached to another
    structure on one side and a drive-in on the other
    side is also considered as a semi-detached house.
  • Fully-detached - A house (including villa,
    bungalow, townhouse, converted farmhouse etc.),
    with its own airspace and no underlying
    structures that are not part of the house itself,
    which is surrounded all round by a yard, drive-in
    or similar and does not touch any other structure.

54
Definitions
  • Ground floor tenement having its own airspace
  • A self-contained room or suite of rooms at ground
    level with a separate entrance accessible from
    the street and without an overlying habitation.
  • Ground floor tenement without its own airspace
  • A self-contained room or suite of rooms at ground
    level with a separate entrance accessible from
    the street and having an overlying habitation.
  • Maisonette
  • A self-contained room or suite of rooms with
    separate entrance accessible from the street and
    is either at ground level with overlying
    habitation or at first floor level with
    underlying habitation.
  • A ground floor maisonette may be classified
    either as a ground floor tenement without its own
    airspace or as a maisonette.

55
Definitions
  • Flat
  • A self-contained room or suite of rooms with a
    separate entrance accessible from a common
    passage, landing or stairway. This category
    includes a penthouse.
  • Other type
  • Cellar A self-contained room or suite of rooms
    one metre or more below street level with
    separate entrance on street and other structures
    overlying.
  • Other Includes places that are occupied at the
    time of the Census. The following would fall into
    this category barn, mill, rock shelter, cave,
    hut, cabin, trailer, shack.

56
Definitions
  • State of repair
  • This is subjective and refers to the whether the
    building is in need for repair
  • and the kind of repair needed.
  • In good state of repair
  • Needs minor repairs Refers mostly to the
    regular maintenance of the building and its
    components, such as a cracked window or
    inoperative lock, or removing graffiti from the
    front wall and so forth.
  • Needs moderate repairs Refers to correcting
    moderate defects such as large areas of broken
    plaster and stairways with no secure hand
    railing.
  • Need serious repairs Refers to cases of serious
    structural defects of the building such as cracks
    and holes in the exterior walls and missing
    stairways.
  • Dilapidated Refers to buildings that are beyond
    repair, that is with so many serious structural
    defects that it is deemed more appropriate to
    tear them down than to undertake repairs. This
    usually refers to buildings with only the frame
    left standing, without complete external walls
    and/or roof, windows, doors etc.

57
Definitions
  • Emphyteusis
  • Emphyteusis is a contract whereby one of the
    contracting parties grants to the other, in
    perpetuity or for time, a tenement for a stated
    yearly rent which the latter binds himself to pay
    to the former, either in money or in kind, as an
    acknowledgement of the tenure.

58
Definitions
  • Room
  • A room is defined as a space in a housing unit or
    in living quarters enclosed by walls
  • reaching from the floor to the ceiling or roof
    covering, or at least to a height of 2 metres
  • above the ground, of size large enough to hold a
    bed for an adult (4 square metres at
  • least) and at least 2 metres high over the major
    areas of the ceiling.
  • Include
  • Kitchens, bedrooms, dining rooms, sitting rooms,
    study rooms, habitable cellar rooms
  • Exclude
  • Garages, kitchenettes, coridors, boxrooms,
    verandahs, washrooms, halls, bathrooms, rooms
    used for business purposes

59
Definitions
  • Holiday dwelling
  • A holiday dwelling is a dwelling which contains
  • at least one room that is not used for business
  • purposes. Dwellings which are rented out to
  • other persons are not counted as summer
  • dwellings.

60
Forms
61
Colour schemes
  • White
  • Original for Census Office (except Form 2 which
    is left in letter box)
  • Yellow
  • Copy for Supervisor
  • Blue
  • Copy for Enumerator
  • Red
  • Refusal form. To be sent to Census Office

62
Valletta
1 0 1
0 1
123456M
Charles Borg
x
001
1000001
Triq il-Kbira
21
28/11
Triq il-Kbira
002
x
1000002
22
28/11
Triq il-Kbira
003
23
28/11
01/12
1000003
05/12
x
1
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
63
Serial no and Reference No
  • Reference no is unique for every address and is
    pre-printed on the label. Available also through
    the Supervisor
  • Serial no is unique for every address and is
    assigned by the enumerator using Form 1. This is
    a sequential number within the enumeration area

64
(No Transcript)
65
SEND EACH TIME AN ENUMERATOR HANDS A BUNDLE
PLACE ON TOP OF BUNDLE FOR EACH ENUMERATOR AND
TIE BUNDLE
3 COPIES
66
PLACE ON TOP OF BUNDLE FOR EACH SUPERVISION AREA
AND TIE BUNDLE
2 COPIES
SEND EACH TIME YOU WILL SEND QUESTIONNAIRES
67
TO SEND TO CENSUS OFFICE IN CASE PROBLEM IS
SOLVED HAND TO DISTRICT MANAGER IN CASE PROBLEM
IS NOT SOLVED
68
(No Transcript)
69
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
70
HAND TO SUPERVISOR WHEN ENUMERATION IS
COMPLETE SUPERVISOR WILL SEND FORM TO CENSUS
OFFICE
71
3 COPIES
COMPLETE WHEN ENUMERATION IS COMPLETE
72
Questionnaire
73
ENUMERATION AREA CODE
NO OF HOUSEHOLDS IN DWELLING
LOCALITY CODE
HOUSEHOLD NO
SERIAL NO Form 1
NO OF QUESTIONNAIRES FOR HOUSEHOLD
74
1000001 The Occupier 21, Triq il-Kbira Valletta
How many household members form part of this
household?
21888888
79888888
How many households are there in the dwelling?
How many questionnaires/continuation forms are
going to be completed for the household?
Charles Borg
123456 M
1 0 1
0 1
0 0 5
1
1
2
2
4
1
75
1000002 The Occupier 22, Triq il-Kbira Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 6
1
2
4
4
8
1
76
1000002
22
Triq il-Kbira
Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 6
4
4
2
1
1
2
8
77
1000003 The Occupier 23, Triq il-Kbira Valletta
21888888
79888888
Which household in the dwelling does this
questionnaire refer to?
Charles Borg
123456 M
1 0 1
0 1
0 0 7
1
2
2
4
2
1
78
1000003
23
Triq il-Kbira
Valletta
21888888
79888888
Charles Borg
123456 M
1 0 1
0 1
0 0 7
1
1
-
1
2
2
79
(No Transcript)
80
(No Transcript)
81
Personal section
82
WRITE NAMES OF HOUSEHOLD MEMBERS HERE
SHADED BOXES INDICATE THE QUESTIONS TO GO TO
FILL A COLOUMN FOR EACH HOUSEHOLD MEMBER
83
MARY
PATRICIA
CHARLES
CASSAR BROWN
CASSAR
CASSAR
123456M
234567M
654321M
31 01 1965
08 11 1970
23 08 1995
x
x
x
1
0
23 08 1995
x
x
x
x
x
x
x
x
x
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INDICATES APPLIES TO
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PROVIDE AS MUCH DESCRIPTION AS POSSIBLE
90
Dwelling section
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