TOURNAMENT INFORMATION

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TOURNAMENTINFORMATION
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WELCOME

• Your interest in holding an event at our Golf
  Complex has led to the compilation of this
  step-by-step, easy-to-use tournament package.
  This brochure was designed to guide you through
  the many details and arrangements entailed in
  organizing a successful event. The information
  included has been derived from past questions,
  concerns, and experiences.
• Please contact our Administration Office for any
  additional information.
• I would like to thank you for your valued
  interest, and we look forward to hosting your
  event.
• Dan D. Hayes
• Director of Golf
• Tinker Golf Course
• Important Numbers
• Administration Office.
  734-7016
• Pro Shop.. 734-2909
• Catering Office
  734-7016
• Fax[phone]

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GENERAL INFORMATION

• AMENITIES
• Tinker Golf Course offers its guests an
  18-hole Championship Golf Course, practice
  putting and chipping green, pitching green and
  bunkers, and a driving range. The clubhouse
  includes a well stocked Pro Shop, Grill and a
  Gentlemens and Womens Lounge (both of which
  include shower facilities). The complex is
  managed in a relaxed country-club atmosphere
  with hospitality remaining our first priority.
• TOURNAMENT BOOKING REQUIREMENTS
• To schedule a first tee tournament, (a
  block of tee times), a minimum of 32 players is
  required. First tee format tournaments are
  usually booked on Tuesdays and Thursdays
  throughout the year. To schedule a shotgun
  event, (all players commencing play at the same
  time at different hole locations), a minimum of
  100 players is required. Shotgun start
  tournaments will begin at 730 A.M. or 100 P.M.
  Shotgun events will not be scheduled on two
  consecutive days. Shotgun events are normally
  scheduled on Mondays, Wednesdays and Fridays.
  There are no tournaments booked during the
  weekends due to heavy play. However, the Golf
  Course does play host to various annual
  tournaments for its authorized players and their
  guests.
• TOURNAMENT REQUEST
• Upon making your tentative booking, a
  Tournament Contract must be submitted to the Golf
  Course Director. Upon receipt, our
  Administration Office will return a confirmation
  letter for your records. A Tournament Contract
  must be submitted a minimum of 30 days in advance
  of an event or the reservation will be dropped.
• PAYMENT FOR GOLF COURSE SERVICES
• It is the responsibility of the tournament
  chairman to collect all fees and charges for
  his/her tournament in advance. Payment for all
  golf course services, with the exception of
  shotgun tournaments, is due the day of the
  tournament. For shotgun tournaments payment of
  the first 100 green fees is due five working days
  prior to the scheduled event, with payment in
  full for the remaining fees due the day of the
  tournament. Failure to comply with the advance
  shotgun start payment rule will result in the
  cancellation of your event.

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GOLFING REQUIREMENTS

• RIDING GOLF CARTS
• Although riding golf carts are not
  mandatory, we do highly recommend their use
  particularly for shotgun tournaments. The use of
  golf carts in shotgun tournaments will help to
  organize your tournament by making the check in
  and tournament start operate smoothly. Speed of
  play is also helped by the use of golf carts. If
  you would like the golf course staff to tag carts
  with the names of tournament participants, please
  provide us with a copy of names and starting
  holes 48 hours prior to your event. Our staff
  will be happy to tag your carts. As tournament
  POC you are responsible for collecting cart fees
  for your outing.
• DRESS CODE
• Dress and appearance will conform to
  United States Air Force standards as specified in
  AFI 36-2903. Base uniform regulations will
  apply.
•   Appropriate golf attire will be worn at
  all times. No article of the uniform or mixture
  of military/civilian attire will be worn while
  playing, except that military personnel may
  practice on the practice putting/chipping green
  and driving range while in uniform. (Combat
  boots are not allowed on the putting/chipping
  green)
•   The following items of apparel are
  prohibited T-shirts, undershirts, muscle
  shirts, tank tops, cut-offs or pants with frayed
  edges, athletic or gym shorts (any shorts without
  pockets), sweat pants, swimming trunks and suits,
  abbreviated shorts, halter tops and sets, bare
  midriff suits and bikini type apparel.
•   Appropriate dress (proper golf attire) is
  everyone's responsibility. A pride in personal
  appearance and modesty is expected of authorized
  participants and their guests. Shirts must be
  worn at all times while on the course. No one
  will be allowed on the golf course facility
  (course, practice putting green, driving range,
  etc.) as a player, observer or caddy while
  wearing high-healed shoes, hiking or combat
  boots, GI brogans, orthopedic foot casts, flip
  flops or any other type of shoe that could cause
  damage to the course. Smooth soled canvas or
  rubber shoes are permitted.
• In any instances of questionable attire
  or cases not covered by this dress policy, the
  manager on duty has the responsibility to
  determine what is Appropriate dress and proper
  golf attire.
•   Metal golf spikes are not allowed on
  Tinker Golf Course. Spikeless or soft spikes
  only.

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• FOOD AND BEVERAGE
• All food and beverage must be secured
  from the Golf Course Grill. Any violations of
  this requirement could lead to cancellation of
  future tournaments for your organization. An
  exception to this requirement exist for the on
  course beverage cart where a corkage fee is
  available.
• To provide your thirsty golfers with
  their favorite beverages while playing, the Golf
  Course staff can provide beverage carts for your
  event.
• Private ice chests and coolers are
  not allowed on the golf course
• COMPETITION MARKERS
• For the Longest Drive and Closest to
  the Pin markers, please indicate number of
  markers and hole assignments on the Tournament
  Contract. The Golf Course Staff will prepare
  your competition markers in advance and place
  them on the course. Common holes used for the
  Longest Drive competition are 5, and 18. For
  the Closest to the Pin, 2, 8, 11, and 13 are
  available.
• SCORE SHEETS, SCORECARDS, AND CART SIGNS
• The golf course staff will prepare
  scorecards, and cart signs for your event.
  Please turn in a roster for your tournament two
  days prior to enable the staff to perform this
  service. Also the golf course staff will prepare
  custom score sheets with your event or
  organization logo and hole assignments. For
  custom score sheets please provide your logo
  along with your roster to the golf course staff.
  Your logo will need to be on a diskette in
  either a BMP, GIF, of JPEG format.

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• TOURNAMENT PRIZES
• We invite you to visit our Golf Shop to
  view the latest in state-of -the-art equipment.
  A member of our golf staff will gladly assist you
  in choosing an appropriate prize package for
  those lucky winners. Cash prizes are not
  authorized for any event on Tinker Golf Course.
  Gift Certificates are also available for your
  convenience and may be purchased in any dollar
  amount from our Pro Shop.
• INCLEMENT WEATHER
• Due to unforeseen inclement weather, the
  occasional rain-out is inevitable. Please make
  early telephone contact with the Golf Course
  Administrative Office should there be stormy or
  uncooperative weather on the day of your event.
  The General Rule is that we do not close the
  course however, should the course become deemed
  unplayable, we will try to reschedule on the next
  available date suitable to your agenda. In the
  event weather conditions deteriorate after your
  event has started, it may be necessary for the
  golf course to call all players off of the
  course. A siren will be sounded to inform all
  players that the course is closed due to
  threatening weather conditions.
• ADMINISTRATIVE REQUIREMENTS
• List of tournament participants must be forwarded
  to the Golf Course Administrative Office 48 hours
  in advance of the event.
• A Completed Tournament Contract must be
  submitted to the Golf Course a minimum of 30 days
  in advance of the event.
• All fees and charges for participants will be
  collected by the project officer and paid to the
  Golf Course before the start of the event.
  Payment will be substantiated by the required
  accounting documentation (tournament roster)
  listing individual participants by name, rank (or
  grade), and amount of payment.

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TOURNAMENT ROSTER

• A tournament roster, such as the sample
  below, must be turned in to the Pro Shop the day
  of the event. This roster must contain each
  participants name, grade, green fee amount (or
  Advanced Green Fee card receipt), and cart rental
  amount. This roster is necessary for the records
  we are required by the Air Force to keep and is
  also used to determine payment for the event.
  Your cooperation in this matter is most
  appreciated.
• SAMPLE ROSTER
• XYZ REUNION TOURNAMENT
• 20 Mar 2008
• NAME GRADE FEE
  CART
• BEN HOGAN GS-11
  19.00 12.00
• ALBERT P.
  O-3 19.00
  12.00
• WALLY WAL
  RET E5 17.00 12.00
• BILL DOE
  E-1 12.50
  12.00
• JON LITTLE
  Guest 20.00
  12.00
• JULIE DOE
  WG-6. 17.00
  12.00
• TOM H.
  Contractor 20.00
  12.00

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USE FEES AND CHARGES

• DAILY GREEN FEES
• E1-4,GS1-4,WG1-5.
  12.75
• E5-O-3,GS5-10,WG6-1017.00
  
• O4-10,GS11-15,WG11-15..19.
  00
• Retired Military pay
  according to their retired rank. DoD Civilians
  pay according to equivalent grade above.
• Civilian Guests and Contractors
  .20.00
• RIDING CARTS
• Per Cart - 18
  Holes..24.00
• CLUB RENTALS
• Per Set..8
  .00
• Deluxe Set1
  5.00
• PULL CARTS. 3.50

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TOURNAMENT MENU

• 19th HOLE COOKOUTS
• (19th Hole Cookouts require a minimum of 30
  guests.)
• 1. Hamburger/Cheeseburger-Chips-Baked
  Beans.....5.00
• 2. Hamburger/Cheeseburger-Hot Dog-Chips-Baked
  Beans..5.50
• 3. Two Hot Dogs-Chips-Baked Beans..
  4.00
• 4. Bar-B-Que Sandwich-Chips-Baked
  Beans4.50
• 5. Pulled Pork Sandwich Chips-Baked
  Beans..5.00
• 6. Heavy Hors doeuvres 30-50
  People 9.00
• 
  51-100 People
  8.00
• 
  100 People
  7.00
• All cookouts come with choice of Iced Tea
  or Lemonade. A final guest count is needed 5
  days in advance of all 19th Hole Cookouts.

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TOURNAMENT CONTRACT
Name of Tournament________________________________
______________________________________________ PO
C_______________________________________ Phone
Number ______________________________________ Rou
ting Symbol or Address____________________________
_____________________________________________ E-ma
il Address _______________________________________
______ Date of Tournament__________________
Time___________ Shotgun - Tee Time
(circle one) Anticipated number of
players___________________ Number of Carts
Required__________________________ SPECIAL
REQUESTS Closest to Hole Men 2
- 8 - 11 - 13 Long Drive 5 - 18
Straight Drive 5
Women 2 8 11 13
5 18
5 Other________________________
__________________________________________________
_ _______________________________________________
____________________________ Do you require a
Microphone/PA system Yes No Do you
require a Beverage Cart Yes No FOOD
REQUIRMENTS Meal________________________________
__________________________________________________
_________ Serving Time _____ Other Food and
Beverage_________________________________________
____________
_________________________________________________
_______________________________________________ Sh
otgun start tournaments require a 100 green fee
guarantee. As Project Officer I understand my
responsibilities as explained in the Tournament
Information package and agree to abide by all
the requirements contained therein. I further
understand that I am responsible for collecting
all fees and charges from tournament participants
to make payment to the golf course. PROJECT
OFFICER SIGNATURE _____________________
__________________
DATE_________________ GOLF COURSE

APPROVED - MANAGER____________________
________________ DISAPPROVED
DATE_________________
TGC0208208BwM