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Michigan Merit Examination Test Supervisor

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Test Supervisor. Joseph Martineau, Jim Griffiths, and Pat King ... Summary of Test Administration Policies ... Three answer documents one for each test session ... – PowerPoint PPT presentation

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Title: Michigan Merit Examination Test Supervisor


1
Michigan Merit Examination Test Supervisor
  • Joseph Martineau, Jim Griffiths, and Pat King
  • Educational Assessment Accountability
  • 2007 Fall Conferences

2
Objective
  • Provide an overview of the Michigan Merit
    Examination Spring cycle administration
  • NOT a substitute for required training session
    for Test Supervisors (TS), Backup Test
    Supervisors (BU), and Test Accommodations
    Coordinators (TAC)

3
What is the MME?
  • Michigan Merit Examination
  • Statewide assessment of all students in Grade 11
  • Michigan Legislative requirement
  • Revised School Code
  • State-aid Act

4
Impact
  • Schools
  • -AYP participation rate
  • Students
  • -Michigan Promise eligibility
  • -State-paid ACT as one part of the MME

5
Who is to be tested?
  • Grade 11
  • -All students enrolled in Grade 11 during March
    2008 take the complete Michigan Merit Examination
  • -Exception those students retained in Grade 11
    who have already qualified for the Michigan
    Promise installment payment through MME

6
Who is to be tested?
  • Grade 12
  • Only the following
  • -Eligible to retest to qualify for Michigan
    Promise installment payment
  • -Did not use their one retest opportunity in Fall
    2007
  • -Did not register for the ACT with a state-paid
    voucher in Fall 2007
  • Must take complete MME

7
Home School Students
  • Test at their local public high school
  • Same eligibility requirements as your students
  • -Grade 11 OR
  • -Grade 12 one retest remaining

8
Non-Public School Students
  • Non-public School as an established MME Test
    Center
  • Auxiliary Test Centers
  • -No accommodated administrations
  • -No make-up administrations

9
High School Eligibility Requirements
  • Establish School as Test Center
  • -Complete School Information Form School
    Establishment/Renewal packet - September 2007
  • -Designate 3 Key Testing Staff
  • Test Supervisor (TS)
  • Backup Test Supervisor (BU)
  • Test Accommodations Coordinator (TAC)

10
High School Eligibility Requirements
  • Required Staff Training November 2007
  • -Test Supervisor (TS)
  • -Backup Test Supervisor (BU)
  • -Test Accommodations Coordinator (TAC)

11
Review Key Documents
  • Standard Testing Requirements
  • School Schedule and Site Options for MME
  • Summary of Test Administration Policies
  • Qualifications and Responsibilities for Test
    Supervisors and Backup Test Supervisors
  • Qualifications and Responsibilities for Test
    Accommodations Coordinators

12
MME Assessment Design
  • Three test sessions
  • -MME Day 1 ACT Plus Writing
  • -MME Day 2
  • WorkKeys Reading for Information
  • WorkKeys Applied Mathematics
  • Michigan Mathematics
  • -MME Day 3
  • Michigan Science
  • Michigan Social Studies (Writing)

13
MME Assessment Design
  • Three test booklets one for each test session
  • Three answer documents one for each test
    session
  • Student must take the complete MME (all three
    sessions all components)
  • -to count as tested
  • -to establish Michigan Promise eligibility

14
Michigan Merit Examination Components and Score
Contributions
MME Assessment Design Spring 2008
15
MME Administration (Spring 2008)
  • Initial Testing
  • -March 11 MME Day 1 ACT Plus Writing
  • -March 12 MME Day 2 WorkKeys and Michigan
    Mathematics
  • -March 13 MME Day 3 Michigan Science and
    Social Studies (Writing)

16
MME Administration (Spring 2008)
  • Option
  • MME Day 3 may be administered following a lunch
    break on March 12 (MME Day 2)
  • -Instead of morning of Day 3
  • -Not both

17
MME Administration (Spring 2008)
  • Makeup Testing
  • -March 25 MME Day 1 Makeup ACT Plus Writing
  • -March 26 MME Day 2 Makeup WorkKeys and
    Michigan Mathematics
  • -March 27 MME Day 3 Makeup Michigan Science
    and Social Studies

18
MME Administration (Spring 2008)
  • Makeup Testing
  • -Student takes only the Day of testing that they
    missed during the Initial MME test administration
  • -Not applicable for Students Testing with
    Accommodations

19
MME Administration (Spring 2008)
  • Accommodations Testing
  • Two-week window
  • -Begins on Initial Test Date
  • -Ends on Makeup Test Date
  • Each test must be taken in sequence
  • No Makeup test

20
MME Administration (Spring 2008)
  • Accommodations Testing
  • -MME Day 1 ACT Plus Writing
  • March 11 - 25
  • -MME Day 2 WorkKeys and Michigan Mathematics -
    March 12 - 26
  • -MME Day 3 Michigan Science and Social Studies
    (Writing) - March 13 - 27

21
Future Administration Dates
22
Assessment Sites
  • Preferred site is in a quiet wing of the high
    school
  • -School in session for all students, or
  • -School for MME Testers only
  • Off-site administration
  • -Community College
  • -ISD/RESA
  • -Other public facility
  • -Church
  • -Other private facility
  • Each site must be approved by ACT

23
Assessment Sites
  • Off-site Request Forms
  • -Received at ACT by December 3, 2007
  • -For any test administration that will not be at
    your site
  • -Same testing environment and conditions for all
    test sessions

24
Testing Environment
  • Same testing environment and conditions for all
    test sessions
  • Exception for Days 2 and 3
  • -Only three
  • Bells
  • PA system
  • Students in building or testing wing for
    instructional purposes

25
Assessment Facilities
  • Choice of testing rooms for standard time
    administration
  • -Uncrowded seating prefer classrooms with 25-30
    examinees
  • -Manageable security prefer no more than 100
    examinees in one room (if more than 100, see
    personnel requirements)
  • -Good lighting, comfortable temperature, quiet
    atmosphere

26
Assessment Facilities
  • Adequate writing surfaces
  • -No lapboards permitted temporary surfaces
    resting on chair arms or back of chair in front
    must be reviewed and approved by ACT
  • -Must accommodate both test booklet and answer
    document

27
Assessment Facilities
  • Seating arrangements (applies equally to desks
    and tables)
  • -Seats must be assigned by testing staff as
    students enter room
  • -Minimum of 3 feet apart side-to-side (measured
    shoulder-to-shoulder)
  • -Minimum of 3 feet apart front-to-back (measured
    head-to-head)
  • -All students must face the same direction,
    directly behind one another

28
Assessment Facilities
  • Freedom from distractions
  • -No one not involved in testing may be in the
    room
  • -Uninterrupted testing period required for all
    days of testing
  • -No unnecessary noises (bells, public address
    systems, etc. must be turned off)
  • -Testing rooms must be separated from regular
    school activities

29
Assessment Personnel
  • Required number of qualified staff per room
  • -1 Room Supervisor required for each room,
  • -Plus 1 Proctor for every 25 examinees in the
    room after the first 25 (i.e., 26-501 51-752
    76-1003)
  • Testing staff may not be
  • -Involved in test preparation outside of normal
    teaching responsibilities
  • -Enrolled in high school

30
Avoiding Conflicts of Interest
  • Test Supervisors (and Back-up Test Supervisors)
    have access to secure test materials prior to
    testing
  • To avoid the appearance of a conflict of
    interest, and to protect relatives (siblings,
    children, step-children, grandchildren, nieces,
    nephews) and wards from allegations of
    impropriety
  • -Test (and Backup) Supervisors may not be related
    to any examinee taking the MME in 2007-2008
    anywhere in Michigan.
  • -Room Supervisors and Proctors may not assist in
    a room where any relative is being tested

31
Avoiding Conflicts of Interest
  • TACs May not be related to, or guardian of, any
    students participating in MME accommodations
    testing anywhere in Michigan this year
  • Testing staff supporting accommodations May not
    be involved in coaching high school athletics or
    college athletics (applicable only if student
    testing with accommodations participates in
    athletics)

32
Adequate Training for all Staff
  • Required Training New
  • -Test Supervisors
  • -Backup Test Supervisors
  • -Test Accommodations Coordinators
  • Optional, but encouraged
  • -Staff that attended required training for Spring
    2007 administration
  • -Applied learning

33
Adequate Training for all Staff
  • Testing staff must read and be familiar with both
    the Day 1 and Day 2-3 Administration Manuals
    (included with training materials)
  • Distributed at required training session

34
Adequate Training for all Staff
  • Standard Administration Manuals
  • -Day 1 - ACT Supervisors Manual of Instruction
    for State Testing
  • -Days 2 and 3 MME Administration Manual

35
Adequate Training for all Staff
  • Accommodated Testing Administration Manuals
  • -Day 1 ACT Supervisors Manual of Instruction
    for State Special Testing
  • -Days 2 and 3 MME Administration Manual for
    Students Testing with Accommodations

36
Adequate Training for all Staff
  • Test Supervisors and TACs are responsible for
    training the staff that will assist them during
    the testing
  • -Room Supervisors
  • -Proctors
  • -Readers

37
Attentiveness
  • During testing, the testing staff must
  • -Focus on monitoring testing (reading, grading
    papers, other personal work is not permitted)
  • -Circulate frequently around the room to monitor
    examinees
  • -Recognize the potential for cheating and take
    action as instructed in supervisors manuals
  • Exact compliance with supervisors manuals is
    requiredincluding reading spoken instructions
    verbatim

38
Assessment Administration
  • All test sites must test on the designated days
  • Assessment administration staff will need to
    review procedures at least 30 minutes prior to
    the start of testing
  • Students assigned seating
  • No food or drink are permitted in testing room(s)
    this applies to both staff and examinees
  • All test sites must test on the designated test
    days with testing as the first activity of the
    morning, starting no later than 9 am

39
Assessment Administration
  • Breakfast/snack may be provided for students
    prior to testing
  • Not in testing rooms
  • Testing must begin no later than 900 a.m.

40
Security
  • Receipt, check-in, and verification of test
    booklets are by serial numbers
  • Restricted access at all times from moment of
    receipt to return (documented chain of custody)
  • Answer documents are not returned to students
    after test responses are gridded
  • Immediate and complete return of all Day 1
    materials to ACT and all Day 2-3 materials to
    Pearson

41
Security
  • Proper identification of examinees by Room
    Supervisor (personal recognition or photo ID)
  • Direct consultation with ACT to handle testing
    irregularities for Day 1, and with Pearson
    Educational Measurement for Days 2-3
  • Unannounced observation of assessment
    administration in selected schools

42
Exact Timing of the Tests
  • All components of the MME are timed tests
  • More than one timepiece must be used in each room
    to ensure back-up
  • Time remaining may not be posted
  • Five-minute warning must be read verbatim from
    the supervisors manuals

43
Exact Timing of the Tests
  • New for Spring 2008
  • Michigan Mathematics
  • -High School Content Expectations
  • -42 items 35 minutes
  • Michigan Science
  • -Time Reduced to 45 minutes
  • Michigan Social Studies (Writing)
  • -Time Reduced to 40 minutes each part

44
Exact Timing of the Tests
  • Students with extended time accommodations
  • -Time and one-half
  • -Double time
  • -Triple time / Up to three hours
  • Students testing with accommodations standard
    timing
  • Accommodated Testing documentation on student
    answer document

45
Documentation of Test Day Procedures
  • Keep copy for your records
  • Testing Staff List
  • Testing Roster, Seating Diagram, Test Book Count
    Form, and Testing Time Verification Form returned
    for each room, for each test session
  • Accommodated Testing Roster/Time Verification
    Form
  • Supervisors Report Form (Day 1) and School ID
    Sheet (Days 2-3) completed accurately
  • Testing Irregularity Report Form(s)

46
Avoiding the Pitfalls
  • Read the administration manuals
  • Testing must be first activity of the day start
    no later than 900am
  • Materials may not be shared or transferred
    between schools

47
Avoiding the Pitfalls
  • Pretest sessions must be completed before test
    day
  • Administer tests in proper sequence
  • -Standard testing
  • -Accommodated testing
  • Keep materials separate for each test session

48
Avoiding the Pitfalls
  • No lunch break during a test session
  • No single test over multiple days or sessions
  • Different timing codes different rooms

49
Avoiding the Pitfalls
  • ACT-Approved separate from State-Allowed
  • Standard time separate from Accommodated Testers
  • Day 1 materials are student-specific
  • One student per Reader

50
Whats Next?
  • December 3
  • -Off-site testing requests for all test sessions
    due at ACT
  • -Applications for ACT-Approved accommodations for
    Day 1 testing (college reportable scores) due at
    ACT

51
Whats Next?
  • November 16 December 12
  • -Order test materials for Days 2 and 3
  • -Use OEAA Secure Site
  • -OEAA will pre-ID Grade 11 from Fall 2007 SRSD
  • -OEAA will pre-ID eligible Grade 12

52
Whats Next?
  • Test materials for Days 2 and 3
  • Regular print Standard testing
  • Regular print Accommodated testing extended
    time only
  • -New for 2007-08 school year
  • Accommodated formats

53
Whats Next?
  • Accommodated Testing - Day 2 and Day 3
  • -Local decision
  • IEP
  • 504 Plan
  • ELL Instruction

54
Whats Next?
  • January 25, 2008
  • -ACT Receipt Deadline
  • Order State-Allowed Accommodated Testing
    materials for Day 1
  • Non-college reportable scores
  • Required to receive accommodated materials for
    Day 1 testing
  • -Accommodations Summary Table

55
Whats Next?
  • Nonsecure materials arrive
  • -February 1 19
  • -Administration manuals
  • -Answer documents
  • -Bar code labels
  • -Return labels

56
Whats Next?
  • Pretest Session
  • -Students complete the answer document
    demographic sections and non-cognitive questions
    must be completed prior to Test Day
  • Staff Training
  • -Test Supervisors/TACs train room supervisors,
    proctors, and readers

57
Whats Next
  • Receive, inventory, and secure Test Materials
  • -Itemized inventory/packing list
  • -Chain of custody
  • -Must be returned

58
Whats Next
  • Test Day Preparation
  • -Facilities
  • -Staffing
  • -Students
  • -Materials

59
After Testing
  • Student Answer Document
  • -One for each student
  • Unused keep for Makeup testing
  • -Barcode labels
  • Required for scoring match
  • 3 documents complete MME
  • -Accommodated testing documentation

60
After Testing
  • Order Makeup Test materials standard testing
    only
  • Return Initial Test Materials
  • Keep Unused Answer Documents
  • Keep Accommodated Testing Materials until
    accommodated testing is complete two week window

61
After Testing
  • Materials Return
  • -Scheduled FedEx Pickups
  • March 13, 2008
  • March 27, 2008
  • Afternoon pickup 1230 430 p.m.
  • -Other arrangements

62
MME Specific
  • Specific administration dates
  • Specific administration times before 900 a.m.
  • All tests are timed
  • Required testing environment and procedures
  • Test administration documentation

63
MME Specific
  • Barcode labels required on all answer documents
  • Tested Roster by answer document not by content
  • Grade 12 Retest entire MME, not by content
  • School-based, not district-based
  • ACT test administration procedures apply to all
    sections of the MME

64
Additional Information
  • MME web page
  • www.michigan.gov/mme

65
Presenter contact information
  • Pat King
  • Analyst MME Administration and Reporting
  • (517) 335-6780 voice
  • Kingp_at_michigan.gov (new email address)
  • Jim Griffiths
  • Coordinator, Assessment Administration
    Reporting
  • (517) 373-4332 voice
  • Griffithsj_at_michigan.gov
  • Joseph Martineau
  • Interim Director, General Assessments and
    Accountability
  • (517) 373-0048 voice
  • martineauj_at_michigan.gov

66
Program contact information
  • Educational Assessment and Accountability
  • (877) 560-8378
  • mme_at_michigan.gov
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