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Title:

DESIGNING

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DESIGN A FLEXIBLE OUTPUT BY ALLOWING USERS TO CHANGE LIMITS AND RANGES ... FUNCTIONAL AND AESTHETIC ATTRIBUTES ARE EQUALLY IMPORTANT IN REPORT DESIGN ... – PowerPoint PPT presentation

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Title: DESIGNING


1
CHAPTER 15 DESIGNING EFFECTIVE OUTPUT
2
MAIN OBJECTIVES IN DESIGNING OUTPUT
  • OUTPUT DESIGN SHOULD SERVE THE INTENDED PURPOSE
  • OUTPUT DESIGN SHOULD FIT THE USER
  • DELIVER THE RIGHT QUANTITY OF OUTPUT
  • DISTRIBUTE THE OUTPUT APPROPRIATELY
  • PROVIDE THE OUTPUT ON TIME
  • SELECT THE RIGHT OUTPUT METHOD

3
DIFFERENT TYPES OF OUTPUT METHOD
  • PRINTERS
  • WILL BE USED IN THE FUTURE SINCE PRINTED OUTPUT
    STILL IS THE MOST COMMON TYPE OF OUTPUT.
  • TREND IS TOWARD MORE FLEXIBILITY IN TYPE OF
    OUTPUT, LOCATION, AND CAPABILITIES
  • RELIABILITY, COMPATIBILITY, AND MANUFACTURER
    SUPPORT SHOULD BE CONSIDERED WHEN SELECTING A
    PRINTER

4
DIFFERENT TYPES OF OUTPUT METHOD
  • SPECIALTY PRINTERS
  • ARE USED FOR ACCOMPLISHING SPECIAL TASKS EASILY
    AND FASTER
  • THEY ADD TO ORGANIZATIONAL COSTS AND IT IS
    DIFFICULT TO CONNECT THEM TO THE NETWORK

5
DIFFERENT TYPES OF OUTPUT METHOD
  • SCREEN OUTPUT
  • INTERACTIVE
  • QUITE
  • GIVE USER FLEXIBILITY OF CHANGING OUTPUT IN REAL
    TIME
  • ALLOW USER TO VIEW INFORMATION IN DATABASES AND
    THEREFORE ELIMINATE STORING PRINTOUTS
  • REQUIRE SPACE AND CAN BE EXPENSIVE IF USED BY
    MANY USERS

6
DIFFERENT TYPES OF OUTPUT METHOD
  • AUDIO OUTPUT
  • USUALLY USED BY ONE USER
  • USED FOR TRANSIENT MESSAGES
  • MICROFORMS
  • CAN STORE LARGE VOLUME OF DATA AND REQUIRE LITTLE
    SPACE
  • PRESERVE FRAGILE BUT FREQUENTLY USED MATERIALS
  • ELIMINATES PAGING THROUGH LARGE REPORTS

7
DIFFERENT TYPES OF OUTPUT METHOD
  • CD-ROMS AND DVDS
  • USED FOR STORING VOLUMINOUS INFORMATION
  • USEFUL FOR MULTIMEDIA OUTPUT
  •  
  • FAST RETRIEVAL
  • LESS VULNERABLE TO DAMAGE

8
DIFFERENT TYPES OF OUTPUT METHOD
  • ELECTRONIC OUTPUT (FAX, E-MAIL, WEB PAGES)
  • REDUCE PAPER
  • UPDATES AND CHANGES ARE EASY
  • ELIMINATE TELEPHONE TAG
  • CAN BE USED FOR BROADCASTING MESSAGES
    TO MANY USERS

9
FACTORS TO CONSIDER WHEN SELECTING OUTPUT
TECHNOLOGY
  • USERS OF THE OUTPUT
  • HOW MANY PEOPLE NEED THE OUTPUT
  • DISTRIBUTION OF THE OUTPUT
  • PURPOSE OF THE OUTPUT
  • DELIVERY SPEED OF THE OUTPUT
  • FREQUENCY OF OUTPUT ACCESS
  • LENGTH OF OUTPUT STORAGE
  • SPECIAL REGULATION FOR STORING AND DISTRIBUTING
    OUTPUT
  • INITIAL AND ONGOING COSTS
  • ENVIRONMENTAL REQUIREMENTS FOR OUTPUT
    TECHNOLOGIES

10
OUTPUT BIAS AND ITS EFFECT ON THE USERS
  • THREE SOURCES OF BIAS ARE
  • DIFFERENT SORTING PROCEDURES
  • SETTING LIMITS
  • DIFFERENT TYPES OF GRAPHICS

11
AVOIDING OUTPUT BIAS
  • IDENTIFY THE SOURCE OF BIAS
  • INVOLVE USERS IN OUTPUT DESIGN PROCESS
  • INFORM USERS OF THE OUTPUTS BIASES
  • DESIGN A FLEXIBLE OUTPUT BY ALLOWING USERS TO
    CHANGE LIMITS AND RANGES
  •  
  • TRAIN USERS TO PERFORM REALITY TEST AND USE
    MULTIPLE OUTPUT FROM DIFFERENT SOURCES

12
DESIGNING PRINTED OUTPUT
  • DATA DICTIONARY IS USED AS THE SOURCE OF
    INFORMATION FOR REPORTS
  • PRINTED REPORTS ARE DESIGNED WITH THE HELP OF
    SOFTWARE DESIGN TOOLS THAT FEATURE TEMPLATES AND
    DRAG AND DROP INTERFACES
  • FUNCTIONAL AND AESTHETIC ATTRIBUTES ARE EQUALLY
    IMPORTANT IN REPORT DESIGN
  • PROVIDE A PROTOTYPE OF THE OUTPUT REPORT FOR THE
    USERS AND ALLOW THEM TO MAKE CHANGES WHERE
    DESIRED

13
DESIGNING SCREEN OUTPUT
  • KEEP THE SCREEN SIMPLE
  • KEEP THE SCREEN PRESENTATION CONSISTENT
  • FACILITATE USER MOVEMENT AMONG SCREENS
  • CREATE AN ATTRACTIVE SCREEN
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