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Pan American Health Organization

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To ensure corporate consistency in: application of PAHO's SPO ... Administrative consistency. Pan American Health Organization 2000. 10. Composition of PRG ... – PowerPoint PPT presentation

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Title: Pan American Health Organization


1
Pan American Health Organization
  • Pan American Sanitary BureauRegional Office for
    the Americas for theWorld Health Organization

2
Project Generation
  • The Standardized Format for PAHO Project
    Documents and Profiles provides a step by step
    process on how to design a project proposal

3
DECs Role during Project CyclePan American
Health Organization
4
The Project Cycle
DESIGN
LOGICAL APPROACH
IMPLEMENTATION
EVALUATION
5
Project Design
NEGOTIATION ?
GENERATION
REVIEW ?
6
Project Implementation
REPORTING ?
MONITORING
7
Project Review
  • By Technical Units for technical soundness
  • By ADs Office for country and sub-regional
    relevance
  • By the PRP (Project Review Process)

8
WHY A PRP
  • To ensure corporate consistency in
  • application of PAHOs SPO
  • horizontal themes (women, environment) -
    interdisciplinary approach
  • improvement of design and standard format

9
WHY A PRP (cont.d)
  • Strengthen PAHOs ability to mobilize resources
  • Facilitate future monitoring and project
    management through better design
  • Administrative consistency

10
Composition of PRG
  • Presenting Technical Unit
  • AD/CPA
  • DLA
  • ABF
  • Technical Units wishing to comment
  • Invited Units
  • DEC (Secretariat)

11
PRP
IDEA
PROJECT ORIGINATION
ASSESSMENT (TU-AD)
PROJECT REVIEW MEETING
CORRECTIONS
PROJECT ACCEPTANCE
Condition
NO
D
Yes
PRESENTATION/NEGOTIATION TO DONORS
AGREEMENT SIGNED BY DIRECTOR
PROJECT IMPLEMENTATION
PROJECT EVALUATION
12
NEGOTIATION PROJECT WITH DONORS
IDEA
PROJECT ORIGINATION
PROJECT REVIEW PROCESS
DONOR IDENTIFICATION/NEGOTIATION
CORRECTIONS
Condition
NO
DONOR APPROVAL
YES
CONTRACT NEGOTIATION DLA/DEC/ABF
CORRECTIONS
Condition
NO
CONTRACT SIGNING
YES
PROJECT IMPLEMENTATION
PROJECT EVALUATION
13
Project Implementation
  • The monitoring process is conducted by the
    official counterparts and PAHO
  • country consultants
  • PAHOs Manual on Monitoring
  • of Project Implementation

14
PROJECT REPORTING PROCESS
  • PROGRESS REPORTS
  • PLAN OF ACTION
  • FINANCIAL REPORTS

15
PROJECT REPORTING PROCESS
  • Responsibilities
  • Project Manager prepares the report
  • T.U. oversees the production and reviews the
    content
  • DEC ensures the report meets PAHOs standards
    and the requirements set in the Agreement sends
    it to donors.

16
PROGRESS REPORTS
  • DESIRABLE ATTRIBUTES
  • COHERENT WITH OFFICIAL PROJECT DOCUMENT
  • ANALYTICAL APPROACH
  • ACHIEVEMENTS
  • DIFFICULTIES) SOLUTIONS
  • CLEAR CONCISE

17
PROGRESS REPORTS
  • TECHNICAL EXECUTION
  • FINANCIAL EXECUTION
  • ACHIEVEMENTS REGARDING EXPECTED RESULTS (LFA)
  • DIFFICULTIES AND SOLUTIONS
  • PERSPECTIVES

18
PLAN OF ACTION
  • INTRODUCTION
  • SUMMARY OF MAIN LINES OF WORK
  • highlight any important change vs. what had been
    planned
  • PRESENT TABLE BY COMPONENT (e.g. país/sub-región
    nacional/región)

19
PLAN OF ACTION
  • LFA TABLE
  • Expected results
  • Expected results for the specific year
  • Verification tools
  • Activities
  • Budget
  • TABLES BY COMPONENT CONSOLIDATED

20
WHAT HAPPENS NEXT?
  • POA APPROVED
  • REQUEST DISBURSEMENT
  • ALLOCATE DISBURSEMENT
  • PROCEED WITH IMPLEMENTATION
  • POA NOT-APPROVED
  • MAKE ADJUSTMENTS, TAKE
    CORRECTIVE ACTIONS
  • PRESENT TO DONOR AGAIN

21
PROJECT CYCLE DEC S ROLE - SUMMARY
  • Sphere extra-budgetary projects
  • Coordinate the PRP process
  • Collaborate with T.U. and PWRs regarding resource
    mobilization

22
PROJECT CYCLE DEC S ROLE - SUMMARY
  • Develop tools to improve project design and
    implementation
  • (e.g. brochures)
  • Coordinate project reporting process
  • Ensure that institutional commitments with donors
    are met.
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