Berkeley Lab Integrated Safety Management ISM

1
Berkeley Lab Integrated Safety Management (ISM)
DOE Office of Science Worker Safety Principles

• Safety comes first
• We expect compliance with the law and regulations
• We expect our leaders to take responsibility for
  the safety of people at the Lab and for
  protection of the environment
• Each of us takes personal responsibility for the
  safety of people at the Lab and for protection of
  the environment

2
ESH Update

• Numerous reviews have highlighted opportunities
  to improve our ESH programs
• Systematically identifying hazards and how to
  control them Job Hazard Analysis (JHA)
• Improved communication
• Implementing line management responsibility
• Pub 3000 updated
• Other examples
• Sub-contractor and vendor safety
• Changes in Ergonomics Program
• Traffic Safety

3
ESD ISM

• ESD is committed to performing work safely and in
  a manner that ensures protection of employees,
  the public, Laboratory assets and environment.
• ESD ISM Five Core Functions, (Pub 3000, Section
  1.4)
• Define scope of work
• Analyze the hazards to personnel and the
  environment of any task
• Develop and implement controls to protect
  personnel and the environment
• Perform work within controls
• Generate feedback and utilize it to continuously
  improve your safe work environment

4
ESH Roles Responsibilities

• All understand ISM
• All know your duties and be trained
• All know the hazards for all the places you
  work
• Supervisors and Work Leads know where your
  employees work and the hazards of their jobs
• Supervisors and Work Leads - make sure your
  direct reports take the JHA annually and are
  trained
• All Management (from Division Director to Work
  Leads) - responsible for walkthroughs of areas

5
Job Hazard Analysis

• LBNL switched from the JHQ (Job Hazard
  Questionnaire) to the JHA (Job Hazard Analysis).
  
• Supervisors or designated Work Leads must meet
  with all workers (staff, participating guests,
  and students) and tailor the group profiles to
  develop individual JHAs
• Individuals can belong to more than 1 work group
• Customize work group answers for individuals
• Everyone and their Supervisor or Work Lead must
  sign the individual JHA
• DOE contract commitment 75 of affected LBNL
  individuals have active JHAs by 9/30/08
• ESD commitment 100 of the ESD staff by the end
  of the PRD review.

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Who needs a JHA?

• Everyone with a badge active for more than 30
  days
• Complete Job Hazard Analysis (JHA) within first
  30 days
• Complete General Employee Radiation Training
  (GERT)
• Identify division-specific requirements or
  additional training
• Attend Introduction to EHS at the Lab within
  first 30 days
• Complete On-the-Job Training as identified by the
  supervisor
• Complete all required training within 90 calendar
  days (for assignments exceeding beyond 3 months)
• Update the JHA annually and whenever the scope of
  work should change, and complete all newly
  identified EHS Training within 90 calendar days
• Anyone with a badge active for 30 days or less
  (unless directly supervised)
• Complete Job Hazard Analysis (JHA) within first
  30 days
• Complete GERT
• Complete On-the-Job Training
• Complete User Facility specialized training
  program
• A JHA is not needed if the badge is active for 30
  days or less and the person is directly
  supervised

7
ESD Immediate Actions

• Housekeeping of our labs and offices
• Job Hazard Analysis- 100 compliance
• Current and accessible documentation of safety
  procedures and work authorizations
• Lab and office walkthroughs and inspections by
  ESD management (completed)
• Prompt Corrective Actions to all safety problems
• The LBNL and ESD Directors expect full compliance
  to all ESH requirements.

8
Summary

• Safety is part of the ESD culture
• Many changes to ESH policies and procedures
• Need to understand them and know how they are
  implemented in our Division
• We are judged by DOE on how well we
• Protect people and property
• Do what our policies and procedures say we do
• Identify things that need to be fixed and fixing
  them
• We are seeking improved safety, less scrutiny and
  continuing work under this contract

9
ESD ISM

• The ESD ISM Plan explains how the Berkeley Labs
  ESH policies and procedures will be implemented
  in ESD and defines the roles and responsibilities
  for ESD employees, students, visitors,
  participating guests, contractors and matrixed
  employees.
• The ESD ISM Plan is reviewed, and modified if
  necessary, as part of the Divisions Annual
  Self-Assessment to assure continuous improvement.

10
ESD ISMResponsibility and Accountability- All
Employees

• All employees in ESD, regardless of job
  classification, work location, seniority, or
  supervisory responsibilities, are to work under
  the ESD ISM Plan and are responsible for working
  safely.

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ESD ISMResponsibility and Accountability
-Supervisor

• Each employee has one administrative Supervisor
  who looks after the employees professional
  development, mentoring, safety, and training.
• The Supervisor is responsible for ensuring that
  the employee
• (i) is aware of work hazards and controls,
  (ii) receives appropriate training, and
  (iii) works safely and within
  controls.

12
ESD ISMLab-space Lead PI (LLPI)

• All PIs are responsible for ensuring that their
  projects are conducted in a safe manner.
• A single PI is designated by the Department Head
  as the LLPI. This includes lab spaces shared by
  several projects and PIs.
• The LLPI is responsible for resolution of all
  safety issues (i.e.,housekeeping, chemical
  inventory, waste management, updating ESH
  databases) within the lab space.
• The LLPI is maintaining a Lab Safety Primer that
  contains documentation of the hazards of that
  particular laboratory.

13
ESD ISMStop Work

• All Berkeley Lab employees, contractors,
  students, and participating guests are
  responsible for stopping work activities
  considered to pose imminent danger.
• If there are concerns about the safety, health
  effects, and/or environmental impact of an
  activity, anyone should stop the work and ask
  their Supervisor, the PI, the DSC, or the EHS
  Division Liaison or other member of the EHS
  Division staff for assistance to resolve the
  issue before proceeding.
• The employees Supervisor and the DSC are the
  primary points of contact for all safety concerns.

14
ESD ISMAuthorizations

• A Project/Facility Safety Review Questionnaire
  (SRQ) is completed at the time of proposal
  submission to determine the level of safety
  documentation, worker training, hazards and
  hazards control for each project.
• Additional safety documentation and/or EHS
  Division review/approval is required for
  Radioactive Work Authorization (RWA), Sealed
  Source Authorization (SSA), Activity Hazards
  Document (AHD), Biological Authorization, or an
  Off-Site Safety and Environmental Protection Plan
  (OSSEPP)
• A change in work-scope may require new or
  additional safety review and approval.

15
ESD ISMWork on the UC Berkeley Campus

• ESD employees working on the UC Berkeley Campus
  shall follow the Partnership Agreement Between
  UCB and LBNL Concerning Environment, Health and
  Safety Policy and Procedures
• LBNL PIs conducting Berkeley Lab-sponsored work
  at UCB will comply with all UCB training
  requirements, obtaining and adhering to UCB work
  authorizations, and meeting UCB self-inspection
  requirements.

16
ESD ISMOffsite Safety and Environmental
Protection Plan (OSSEPP)

• An OSSEPP is required for all off-site research
  activities, except for (a) observers visits, (b)
  work at DOE user-facilities, (c) at UCB and its
  facilities (Richmond Field Station), and (d) at
  other Academic Institutions.
• The OSSEPP is prepared to (a) document
  site-specific and work specific hazard analysis,
  (b) inform workers of the hazards, (c) identify
  the training and protective measures needed to
  perform work safely, (d) provide emergency
  information and (e) serve as a safety training
  document.

17
ESD ISMOffsite Safety and Environmental
Protection Plan (OSSEPP) (cont.)

• The PI of each off-site project is responsible
  for preparing an OSSEPP.
• The PI and DSC approve the OSSEPP.
• The PI ensures that all staff assigned to an
  off-site research project have read and signed
  the approved OSSEPP before travel.
• OSSEPPs will be reviewed before each field trip
  and updated whenever there is a change in scope
  of work, staffing or hazards.

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ESD ISMWorker Safety

• Line Managers shall ensure that workplace hazards
  are identified, evaluated, and controlled and
  that employees are provided with and use the
  appropriate safety controls including personal
  protective equipment and ergonomically-appropriate
  furnishings and equipment.
• Line managers shall also hold each employee
  accountable for safety, and shall recognize ESH
  contributions via the performance review process.

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ESD ISMSafety Walkthroughs

• Safety walkthroughs are performed to
• observe work,
• inspect the workplace, and
• talk with workers and support staff about the
  safe performance of work.
• The walkthroughs serve the purpose of proactive
  accident prevention and promotion of ESH
  awareness among staff members and demonstrate the
  importance that Line Management attaches to
  safety.

20
ESD ISMIncident Review

• All accidents and near misses shall be thoroughly
  investigated to prevent recurrence
• The Department Head is notified of any ESH
  incident
• The ESD Director is notified of all OSHA
  recordable incidents

21
ESD ISMErgonomic Safety

• Supervisors must ensure that ESD staff take the
  appropriate ESH training.
• LBNL EHS0059 Ergo Self- assessments for Computer
  Users http//www.lbl.gov/ehs/training/webcourses/E
  HS0059/
• for office/lab/telecommuting
• Ergo evaluation of other repetitive lab or field
  activities (contact ERGO group)

22
ESD ISMEnvironmental Protection andWaste
Management

• All hazardous waste generated shall be
  appropriately and accurately labeled, contained,
  and disposed of (within six months of initial
  date of waste accumulation) in accordance with
  LBNL and California State regulations.
• All waste that is ignitable, toxic, corrosive
  and/or reactive is deemed chemically hazardous
  and shall be kept in a Satellite Accumulation
  Area (SAA).
• Waste that is radioactive or a mixture of
  chemically hazardous and radioactive waste shall
  be kept in a Mixed Waste Accumulation Area
  (MWAA).
• The DSC must be notified before an accumulation
  area is established or removed.

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ESD ISMEnvironmental Protection andWaste
Management (cont.)

• QA waste testing

24
ESD ISMEnvironmental Protection andWaste
Management

• ESD is committed to waste minimization and
  resource conservation by
• reducing the use of paper,
• using recycled materials, and
• minimizing waste generation.
• Staff are encourage to
• turn off their equipment and computers/monitors
  when not in use,
• Turn off screen savers when they are on, the
  computer is on, and
• purchase energy efficient equipment ( Energy Star
  rated) whenever possible

25
ESD Resources

• Division Safety Committee Chair Vivi Fissekidou
  (Division Safety
  Coordinator?x5610)
• Ecology Department Jil Geller Eoin Brodie
• Climate Science Department Cristina Castanha
  Todd Wood
• Geochemistry Department Nic Spycher Carl
  Steefel
• Geophysics DepartmentSeiji Nakagawa
• Hydrogeology DepartmentTim Kneafsey, Barry
  Freifeld, Paul Cook
• Division Business OperationsTheresa Pollard
• EHS Division Rob Connelly

26
ESD Resources

• ESD Health Safety
• http//www-esd.lbl.gov/ESDEHS/
• ESD Integrated Safety Management (ISM) Plan
• http//www-esd.lbl.gov/ESDEHS/safety_plan/index.ht
  ml
• ESD Directors walkthrough Safety Checklist
• http//www-esd.lbl.gov/ESDEHS/Manager_EHS_checlis
  t.pdf
• ESD DH LLPI walkthrough Safety Checklist
• http//www-esd.lbl.gov/ESDEHS/ESD_inspection_check
  list_R3.pdf

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LBNL Self-Assessment Program

• Division Self-Assessment- review of Safety
  systems Performed by Line management during
  walkthroughs
• Safety Review Committee MESH (Management of
  ESH)- review of Safety management
• Performed by Peer researchers staff
  
• ESH Technical Assurance Program-
• In-depth technical review
• Performed by EHS Subject expert personnel
• Appendix B Self-Assessment (Contract Performance
  Measures)- review of DOE/UC Contract
• Performed by Functional managers

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MESH Review

• Evaluate the Division's management of
  environment, safety, and health in its operations
  and/or research, focusing on the implementation
  and effectiveness of the Division's Integrated
  Safety Management (ISM) Plan.
• The MESH Review Team normally consists of three
  SRC members. The review usually takes about two
  days, spread over several weeks.
• The ESD MESH Review is scheduled for 8/22/08
  8/29/08

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MESH Review (cont.)

• The MESH Team conducts a field visits, typically
  of high hazard locations, locations with a large
  number of staff, and /or a cross-section of
  Division space.
• Field visits are performed primarily to give the
  MESH Team a sense of how the division safety
  programs and ISM plan requirements are
  implemented.
• Interviews of Division personnel are the primary
  review methodology and constitute the majority of
  the MESH Teams efforts (3-5 hours). Some
  interviews are scheduled while others are
  conducted randomly during the field visit.

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MESH Review (cont.)

• The review team will visit your lab/work
  location.
• I will notify you in advance and make any
  arrangements based on your schedule.
• They may request to review your authorizations
  and evaluate any activities related to your work.
  
• Be prepared. Take a moment to update the Lab
  Primer with the most recent authorizations and
  documentation including OJT records.
• If you are interviewed, answer their questions in
  a cooperative, instructive manner in its entirety
  without unrelated information.
• Stay on point!