Publication Committee Issues

1
Publication Committee Issues

• ATLAS PHYS notes
• Authorship policy discussions
• Next steps for Publication Committee

2
Categories of ATLAS PHYS notes

• Proposal (to be endorsed by CB)
• New notes are still submitted as ATL-PHYS-COM,
  then author requests approval as
• PHYS-PUB (public)
• PHYS-INT (internal)
• PHYS-CONF (conference write ups)
• PUB and CONF will be available outside ATLAS
• INT notes will only be available to ATLAS members
  useful for documenting work in progress but not
  yet ready to be shown outside the collaboration
  (i.e. MUST NOT be sent to HEP-PH).
• PUB notes should be the primary source of ATLAS
  approved plots, and could eventually be the
  official source of ATLAS preliminary results with
  collision data.
• Note Tevatron experiments tend to give out
  preliminary results via web pages. LEP
  experiments had a more formal requirement to
  document preliminary results with note.

3
Access to ATLAS Phys notes

• Key words have now been implemented
• Maria Smizanska (PubComm)
• Tibor Simko, Nicholas Robinson (CDS team)
• When author submits a note, they are invited to
  pick key words
• When searching for a note, these key words can be
  used
• on the Search interface, a keyword selection box
  appears on the Advanced Search page under Search
  options heading, for example http//cdsweb.cern.
  ch/?cATLASNotesas1
• Keywords BPHYS, BTAGGING, EGAMMA, EXOTICS,
  HEAVYIONS, HIGGS, JETETMISS, MCGENERATORS,
  MUCOMBINED, QCD, SM, SUSY, TOP
• There will be an exercise to assign keywords to
  existing notes.
• Longer term Discuss improving the protection for
  access to draft documents, eg. using personal
  userid/password instead of general ATLAS
  id/password.

4
Good practice for ATLAS notes

• Submission of Scientific Notes to journals
• Should be done via Connie Potter (ATLAS
  Secretariat)
• Connie and the PubComm chairperson should be kept
  informed of interactions with the referee and
  eventual acceptance by journal
• Investigations in progress to include the journal
  referee comments in CDS this is also an issue
  for future physics papers.
• NB SNs should not be sent to hep-ph before they
  are approved by ATLAS
• Any note describing analyses using ATLFAST or
  other ATLAS tools has to go through the proper
  ATLAS approval procedure
• Guidelines for authorship of papers pre-2007 are
  in two documents http//atlas.web.cern.ch/Atlas/G
  ROUPS/GENERAL/SCINOTES/policy/pre2007.pdf
• http//atlas.web.cern.ch/Atlas/GROUPS/GENERAL/SCI
  NOTES/policy/non_atlas_pub.pdf
• Recent questions on author lists for conference
  papers may need to extend the guidelines
• Often only space for one or a few names
• There is not always a paper with the full author
  list which can be referenced to give appropriate
  credit
• All procedures documented on the Publication
  Committee web pages http//atlas.web.cern.ch/Atlas
  /GROUPS/GENERAL/SCINOTES/scinotes.html
• Please tell P. Wells if you find these to be
  unclear.

5
HEP-wide discussion of publication policy

• IUPAP (International Union for Pure and Applied
  Physics) has a particle physics section C11.
• Discussion of publication policy took place at
  ICHEP04 (Beijing)
• Current author lists do not
• Give credit to the people who did the analysis
• Allow interested people to know who to contact
  for further discussion
• Give meaningful publication and citation lists,
  especially of relevance to young people looking
  for jobs, and perhaps for review of performance
  of HEP groups in comparison to other sciences.
• Current ATLAS policy is for all authors to sign
  all physics papers, but for small numbers of
  people to be able to publish supporting
  Scientific Notes.
• Role of Scientific Notes in data-taking era needs
  further discussion
• We can work to improve perceived status of
  Scientific Notes at present
• C11 is setting up a working group to examine
  other options
• G Herten, S Stapnes (IUPAP reps) and P Wells
  (ATLAS rep) are members.
• eg. Belle collaboration require all authors to
  actively sign each paper

6
Further discussion of Authorship policy

• Following questions raised at the last CB, we
  would like to make explicit that the scientific
  author list used to calculate MO share will in
  future be derived from the standard author list
  of ATLAS physics publications
• Take the author list of September each year to
  define MO list
• Do not count students for MO share
• Do not count people signing on the basis of
  pre-data taking credit (MO payments for them
  were made in pre-data taking era)
• 2/3 members of Authorship Committee have been
  identified, and need to be endorsed by CB
• Proposal is to go ahead and collect the names of
  ATLAS authors and their qualification status from
  all the institutes, going back to 1996.
• Will distribute excel spreadsheets with the
  appropriate fields, so that necessary information
  can be imported to the authorship DB
  automatically
• In parallel, ideas on how to set up the
  authorship database are being explored. (Yet
  another ATLAS DB asking for expert support!)
• Database must contain author and institute lists.
• Functions to add/change information and generate
  author list, with nice straightforward web
  interface.

7
Example spread sheet for Author DB input

• One sheet for institute name/address
• One sheet for members (from Jan 1996 only for
  time at this institute)

Can lead to a very long list of footnotes
8
Publication Committee aims for the next six months

• Finish the publication policy document
• So far weve spent a lot of time on the sections
  concerning authorship
• Implementing the authorship DB etc. is a project
  in itself
• The introduction of new categories of physics
  notes needs to be documented (assuming it is
  approved)
• Finish the proposal for review procedure
• Finish the proposal for style guidelines
• Broaden the discussion to include ATLAS policy
  for presentation of preliminary results?
• The present document is very brief when
  discussing fast track notes. Perhaps we need to
  be more explicit there
• first physics results?
• discoveries!!!!!