Microsoft Powerpoint and Desktop Publishing Lesson 6

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Microsoft Powerpointand Desktop Publishing
Lesson 6

• Lexington Technology Center
• December 19, 2002
• Bob Herring
• On the web at www.lexington1.net/adulted/computer/
  powerpoint_web_design_desk_pub.htm

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Desktop Publishing Lesson 3
Review of Tuesdays Lesson

• Page Setup
• Personal Information
• Design Gallery
• Fonts
• Line Spacing
• Indents and Lists
• Tabs
• Color Schemes
• Drop Caps
• Tables
• Design Checker
• Options
• Aligning Objects

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Desktop Publishing Lesson 3
Greeting Cards

• To make a greeting card with Publisher, start
  the Catalog by
• selecting File, then New
• Select the Blank Publications tab, then
  choose Side Fold Card

Side Fold Card
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Desktop Publishing Lesson 3
Greeting Cards Using PowerPoint

• To make a greeting card with PowerPoint
• Choose File, then Page Setup, and click the
  Portrait radio button
• Use the guides (View, then Guides) to define
  the panes
• Use Draw, Rotate or Flip, Flip Vertical to turn
  page 2 and 3 text
• upside down

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Desktop Publishing Lesson 3
Three-Fold Brochures

• In Microsoft Word, set Landscape, then make a
  two-page document
• Three columns on each of two pages
• The back can (panel 6) also serve as the
  address page for mailing
• Print double-sided, or print 1st side, then
  turn stack over to print 2nd side

Front, Back, and Second Page
Inside Sections
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Desktop Publishing Lesson 3
Color Printing

• Screen color often does not equal printed color
• Computer screens emit color using RGB ink on
  paper uses CMYK
• CMYK Cyan, Magenta, Yellow, and Black
• (K distinguishes black from blue, and it is
  also the key color)
• Printing documents in CMYK involves printing
  each sheet four
• times (once in each color)
• Documents must be separated into constituent
  colors
• Most Windows programs make no attempt to
  separate colors, and
• so most printers use the Apple Macintosh
  for color matching
• Microsoft Publisher (129) and Adobe Acrobat
  (249) can separate
• colors for Windows users
• Talk to your printer about colors and
  separations beforehand!

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Desktop Publishing Lesson 3
Color Printing

• Additive Color (RGB)
• The way color is presented on the computer
  screen
• The 3 colors projected combine to make white
• Red Blue Magenta
• Red Green Yellow
• Blue Green Cyan

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Desktop Publishing Lesson 3
Color Printing

• Subtractive Color (CMYK)
• First used by Frenchman Jacques-Christophe Le
  Blond in 1719!
• The way color is represented on paper
• Inks absorb color, so a combination of all is
  black
• Cyan Yellow Green
• Cyan Magenta Blue
• Magenta Yellow Red

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Desktop Publishing Lesson 3
Color Printing

• The range of possible colors is called a gamut.
• Neither screen colors nor printed colors
  approach the range of
• color visible to the eye.
• The RGB color gamut exceeds the CMYK color
  gamut.

A. RGB color gamut
B. CMYK color gamut
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Desktop Publishing Lesson 3
Color Printing

• Images transferred to paper can suffer
  distortion, particularly
• half-tone (grayscale) pictures, which use
  ink dots
• Ink is absorbed into paper and spreads out (dot
  gain)
• Normal dot gain is about 10
• Proof (no dot gain), and printed image (with
  dot gain)

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Desktop Publishing Lesson 3
Desktop Color Printing

• Most desktop color printers use liquid ink that
  is separated into
• CMYK colors
• Only Publisher, among the Microsoft Office
  suite, has the capability
• to use an automatic CMYK color palette
• If you will be printing from other programs,
  print a test page with
• your color scheme to ensure that it meets
  your needs

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Desktop Publishing Lesson 3
Desktop Color Printing

• Choose Tools, then select Commercial Printing
  Tools,
• and click on Color Printing

Commercial Printing Tools
Color Printing
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Desktop Publishing Lesson 3
Colors in Microsoft Publisher

• Default is the RGB color gamut
• Click the Process colors (CMYK) radio button
• Notice that the colors are different (usually
  darker)

Note Color Differences
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Desktop Publishing Lesson 3
Graphics Manager

• Choose Tools, then select Commercial Printing
  Tools,
• and click on Graphics Manager
• This dialog box sets whether the graphics will
  be embedded or linked
• Linked graphics may be sharper since the
  printer will be working
• from the original source

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Desktop Publishing Lesson 3
Pack and Go Wizard

• Choose File, then select Pack and Go, and click
  on Take to a
• Commercial Printing Service

Pack and Go
Commercial Printing Service
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Desktop Publishing Lesson 3
Pack and Go Wizard

• This Wizard prepares files for commercial
  printing
• It can split the file among several floppy
  disks if you dont have
• a CD writer
• You can elect to embed or link your graphics

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Desktop Publishing Lesson 3
Pack and Go Wizard

• This screen chooses a destination for the
  packed file
• It defaults to the A drive, which activates
  the disk-spanning
• compression routine
• If you have a CD burner, save the file to the
  hard drive, then
• copy to a CD

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Desktop Publishing Lesson 3
Pack and Go Wizard

• You can embed or attach original files such as
  pictures so that the
• printer can use the originals for sharper
  printing
• Fonts can also be embedded

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Desktop Publishing Lesson 3
Embedding Fonts

• If Embed TrueType fonts is selected, the
  program will report
• which fonts are present in the document and
  whether they can be
• embedded.
• If the dialog box says May not embed then you
  must use a different
• font or pay the printer to license its use!

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Desktop Publishing Lesson 3
Pack and Go Wizard

• After clicking the Finish button, the Wizard
  will perform all the
• needed tasks, including saving the file on
  multiple disks if necessary
• When finished, print a copy of the file and its
  color separations

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Desktop Publishing Lesson 3
Printing Costs

• Costs to print a three-fold brochure
• Color 500 1000
• Camera Negative 164.40 164.40
• Metal Plate 75.10 75.10
• Paper 33.97 63.58
• 4-Color Printing 466.68 562.21
• Folding 10.00 15.00
• TOTAL 750.15 880.29
• Black White
• Paper 13.63
• Copying 80.00
• Folding 10.00
• TOTAL 103.63

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Desktop Publishing Lesson 3
Commercial Small Job Printing

• Orders of 250 sheets or less
• Often, the printer will offer to use a color
  copier if image
• sharpness is not an issue
• Color copying is much cheaper, and since the
  copier mixes its
• colors on the fly, CMYK and separations
  are not applicable
• Remember that a 3/8 margin is needed for the
  paper rollers
• If this margin is not acceptable, the print
  must be made on a larger
• sheet of paper and then cut to size (i.e.,
  costs more)

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Desktop Publishing Lesson 3
Course Review
Lesson 1
Lesson 2

• Starting and Quitting PowerPoint
• The PowerPoint Window
• Menus and Toolbars
• Slide Layouts and Design Templates
• Creating Presentations
• Text and Text Characteristics
• (Fonts and Sizes)
• Adding Slides
• Bulleted Lists
• Graphics and Clip Art
• Drawing Toolbar
• Saving and Exiting a Document

• Drawing Toolbar
• Drawing in PowerPoint
• Changing Toolbars
• PowerPoint Options

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Desktop Publishing Lesson 3
Course Review
Lesson 4
Lesson 3

• Spell Check
• Style Checker
• Headers and Footers
• Printing PowerPoint Slides
• PowerPoint Help
• Animations
• Transitions
• Slide Shows
• PowerPoint Templates

• Desktop Publishing
• Document Planning
• Layouts
• Microsoft Publisher
• Toolbars
• Menus
• Text and Picture Frames
• Formatting
• Layout Guides
• Letterhead Project
• Other Projects

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Desktop Publishing Lesson 3
Course Review
Lesson 5
Lesson 6

• Page Setup
• Personal Information
• Design Gallery
• Fonts
• Line Spacing
• Indents and Lists
• Tabs
• Color Schemes
• Drop Caps
• Tables
• Design Checker
• Options
• Aligning Objects

• Advanced Layouts
• Colors
• Commercial Printing

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