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Adobe PageMaker


Software Engineering: Analysis and Design (CSE3308) Lecture 11b: Software Development in Industry ... Software Associates. GUI Testing. Lecture 11b. Software ... – PowerPoint PPT presentation

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Title: Adobe PageMaker

Adobe PageMaker
  • For Beginners
  • A Tutorial for
  • English 3743

Quick Guidelines
  • DO use PageMaker to lay out documents that need
    to look professional. It is a powerful tool for
    placing text and graphics.
  • DO NOT think of PageMaker as a fancy word
    processor. Its not. Word-process your documents
    first then, place them into PageMaker after you
    have designed the template of your document.

Adobe PageMaker
  • Preparing a Word-Processed Document for Use in

Preparing a Document
  • Using the find/replace function in Word, replace
    the following
  • straight quotes (single and double) with curly
  • two spaces after periods with one space
  • double hyphens (--) with em dashes ()
  • Single hyphens in number or date ranges (e.g.,
    January-March) with an en dash ()

Adobe PageMaker
  • Setting Up a New
  • PageMaker Document

Setting Up a New Document
  • Open PageMaker.
  • Select File New.
  • Adjust the layout of the pages as follows 8 ½ x
    11, double sided, facing pages, tall
  • Click OK.
  • (See diagram on the next slide.)

Setting Up a New Document
Styles/Colors palette
Paper size/Dimensions
Be sure to choose the printer you will ultimately
be printing your document out on.
Setting Up a New Document
  • Click on the master-page thumbnail (the tiny
    boxes with L and R) in the bottom left corner to
    edit master pages.
  • Items you add to the master pages will appear on
    each page in the document (unless you change
    those settings on an individual page).
  • (See diagram on the next slide.)

Setting Up a New Document
vertical ruler
Click on this number to go to the corresponding
page of your document.
Click on this icon to go to the master pages.
Setting Up a New Document
  • Go to Layout Column Guides. Type 3 in the
    columns option. (When you design your own
    newsletter, you may choose a different number of
  • Select Set left and right pages separately if
    you will have different information on the left
    and right pages (e.g., you will have the header
    left justified on the left page and right
    justified on the right).
  • Click OK.

Setting Up a New Document
  • Guidelines are a helpful tool for lining up
    elements in your document. If you have elements
    that will appear on every page, you may wish to
    add guidelines to help you keep these elements in
  • To add a horizontal guideline, click on the top
    ruler and drag the light blue line to the desired
    location in your document.
  • To add a vertical guideline, click on the left
    ruler and drag the line to the desired location.
  • (See the diagram on the next slide.)

Setting Up a New Document
The arrows indicate the guidelines.
Setting Up a New Document
  • To add text elements, such as headers or page
    numbers, to your master pages, follow these

Setting Up a New Document
Setting Up a New Document
  • To add page numbers to your master pages,
    position the cursor where you want the page
    numbers and click Ctrl-Alt-P. On the left page
    you will get the symbol LM on the right, the
    symbol is RM.

Setting Up a New Document
  • If you click on the Pointer tool on the toolbox
    (see right), you can highlight and edit objects
    in the document.
  • Try this Click on one of the text objects you
    typed. A long box appears around the item. You
    can adjust the size of this box by clicking and
    dragging the handles (little boxes at the
    corners and in the middle of the sides of
    objects). You can adjust the position of the box
    by clicking and dragging it.

Setting Up a New Document
  • Remember to save your document often!
  • If you are using the template I created for the
    practice newsletter, remember to save it with a
    different filename onto your own disk.
  • Get ready to start placing your text and graphics
    into the newsletter template!

Adobe PageMaker
  • Inserting Word-processed Text Into a PageMaker

Inserting Text Into Your Document
  • First, you may wish to add a frame for your
    newsletters title and header info. To do so,
    click on the Empty Frame tool on the toolbar. See
    the diagram.
  • Click and drag the cursor to size the frame as
    you see fit. You can use the guidelines to help
    align the frame.

empty frame
Empty Frame tool
Inserting Text Into Your Document
  • To add text to the empty frame, first click on
    the Text tool.
  • Begin typing inside the frame. To change Text
    properties, click on the Control Palette and make
    necessary changes.

Headline text in Trebuchet
Text tool
Control Palette
Inserting Text Into Your Document
  • To control how text in the newsletter will flow
    around this frame, first select the Pointer tool
    and click on the frame.
  • Click Element Text wrap. Choose the style of
    text wrapping you want by clicking an icon on
    each of the two lines.
  • Click OK.

Wrap option (how text wrapswhether around or
through the frame)
Text flow (position of text in relation to frame)
Inserting Text Into Your Document
  • First, go to Layout Autoflow. Make sure there
    is a checkmark beside Autoflow. This feature
    ensures that text that fills one page will
    auto-matically flow onto the next page.

Inserting Text Into Your Document
  • PageMaker gives you two ways to insert text into
    a document Place and copy/paste. We will use the
    copy/paste method for now.
  • Open your word-processed document and highlight
    the text you wish to put into PageMaker. Click
    Copy on the toolbar.
  • In PageMaker, insert the cursor where you want to
    paste text. Go to Edit Paste.

Position the text cursor in the document and
click Paste.
Pasted text goes into one column, which you can
then adjust.
Inserting Text Into Your Document
  • Look at the diagram at rightnotice the little
    handle at the bottom of the text frame? Thats a
  • Click and drag the windowshade until the text
    frames bottom border is on the pink line. The
    windowshade should still be red.

These windowshades are the key to moving
overflowed text.
Inserting Text Into Your Document
  • Now, click on the windowshade again, but dont
    drag. When you click on it, the cursor should
    look something like this
  • Move the cursor to the very top left corner of
    the next column and click to place the rest of
    the text.

I pasted my text here. With Autoflow on, text
flowed automatically into subsequent columns.
Inserting Text Into Your Document
  • Using the Styles palette, you can apply a preset
    style to text.
  • For example, if you want a headline to stand out,
    highlight the text (using the Text tool) and
    click Headline on the Styles menu.

This is the Styles palette. I imported some basic
styles into your template for you to try out.
Adobe PageMaker
  • Inserting Graphics Into a PageMaker Document

Inserting Graphics Into Your Document
  • PageMaker allows you two ways of inserting
    graphics into a document Place and copy/paste.
    We will use Place.
  • At left is the Place command. Go to File Place
    and select the graphic file you wish to place.

This file will be imported as an independent
graphic. The window gives other information about
the graphic, such as its size and file type.
Inserting Graphics Into Your Document
  • Placing a graphic as an independent graphic
    means that it is not inline with text. The
    advantage is that you can adjust the text wrap
    properties for the frame containing the graphic.
  • An inline graphic will move with the text around
    it this can be useful if a graphic is relevant
    to the text right beside it.

A placed graphic will be full sized to begin
with. To resize it while keeping aspect ratio
intact, hold the Shift key down and use one of
the corner handles to shrink the graphic.
The cursor will look like this when you place a
Inserting Graphics Into Your Document
  • As weve learned, independent graphics are useful
    because we can adjust the way text flows around
  • To adjust text flow around a graphic, click on
    the graphic.
  • Right click the graphic and select Text wrap.

Note how the graphic sits over the text,
obscuring it.
Inserting Graphics Into Your Document
  • Select a wrap option and a text flow option.
    Adjust standoff (how far text sits from the
    graphic) if desired. Click OK.

I want text to flow only above and below the
graphic, not on either side of it.
Inserting Graphics Into Your Document
  • Note how text flows above and beneath the
    graphic, instead of being obscured by it.
  • Note also the dotted border around the graphics
    actual border this border represents the
    standoff. You can adjust that border by clicking
    and dragging its handles.

Inserting Graphics Into Your Document
  • A good way to add captions to pictures is to draw
    a small, empty frame at the bottom, and then
    enter the caption text. Look for a Caption Style
    in the Styles dropdown menu.

I dragged the bottom standoff border down a
little bit to allow more room for the captions
empty frame.
Inserting Graphics Into Your Document
  • Heres a sample Page One of a quick newsletter I
    put together.

A Table of Contents is a neat idea. I used the
Indents/Tabs function to set tabs with dot
Adobe PageMaker
  • Now that you have the basics from our Crash
    Course, use them until you feel comfortable with
    what PageMaker can do. When you have mastered
    these essential functions, you will be ready to
    try some more advanced techniques. However, for
    the purposes of 3743, knowing these basics is