FLEET MANAGEMENT

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FLEET MANAGEMENT
FINANCIAL ADMINISTRATIVE SERVICES
GEORGE BAKER
CENTRAL SERVICES DIRECTOR
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Vision Statement
To continue to be recognized as an industry
leader in providing efficient and cost effective
fleet management services. This will be achieved
through a visionary leadership team that is
committed to the perpetual pursuit of excellence.
The best way to predict the future is to create
it. Strategic planning, benchmarking, and goal
achievement will determine the destiny of the
Fleet Management Division.
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Mission Statement
To provide vehicles that are safe, reliable,
and environmentally-sound, at competitive
prices To provide honest, responsive,
effective and efficient fleet services to our
customers To maximize the return on investment
(ROI), and the long-term value of the fleet
investment To provide high quality internal
and external services To know and respond to
fleet customer desires, needs, and
requirements To reinvest and reinvent to
maintain the viability of the fleet management
function
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FLEET MANAGEMENT
Office administration
1 staff
Director 1 Managers 2
Floor Personnel
customer service
Lease/Rental Program 2.7 million
FY 2006-7 Budget
2 staff
33 staff
7 staff
3 staff
5.22 million
3.18 million
2.03 million
0.32 million
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VOLUSIA COUNTY
FLEET COMPOSITION - TOTAL 2,298 PIECES of
EQUIPMENT (AUG 2008)
381 patrol cars (16.6)
104 ATV, golf carts, buses, forklifts, misc.
vehicles (4.5)
172 sedans (7.5)
68 mowers (3.0)
575 light trucks, SUVs (24.9)
103 heavy and special usage trucks (4.5)
94 rescue vehicles (4.1)
537 equipment (23.4 )
47 tractors (2.0)
114 vans (5.0)
103 engineering vehicles (4.5)
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SCOPE OF SERVICES AVAILABLE
5 Facilities and Field Service

• PREVENTIVE MAINTENANCE AND REPAIRS, EAST/WEST
  FIELD SERVICE TRUCKS,
• GENERATOR PM LOAD BANKING, FIELD SERVICE PMS,
  EMERGENCY RESPONSE,
• ACCIDENTS, INTRA-GOVERNMENTAL, FORD GM IN-HOUSE
  WARRANTY, PARTS
• INVENTORY AND ISSUE AT 3 LOCATIONS

INDIAN LAKE ROAD
TOMOKA LANDFILL
MOSQUITO CONTROL
DELTONA SHOP
LIGHT EQUIPMENT SHOP
BODY SHOP
HEAVY EQUIPMENT SHOP
LUBE SHOP
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FUEL AND OIL
6 FACILITIES (7th U.C.) and MOBILE FUEL
DELIVERIES
MOBILE FUEL TRUCK
NEW SMYRNA BEACH
TOMOKA LANDFILL
INDIAN LAKE ROAD
HOLLY HILL
DELAND ROAD BRIDGE
OSTEEN ROAD BRIDGE
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ACQUISITION AND DISPOSAL
LEASE/RENTAL PROGRAM, REPLACEMENT PROGRAM,
EQUIPMENT PURCHASE, AUCTION AND DISPOSAL, POOL
CAR RENTAL (797 LAST YEAR)
FINANCIAL INFORMATION
MONTHLY BILLING, UTILIZATION REPORTS, FLEET
EXPENDITURE ANALYSIS
SPECIALIZED SERVICES
FABRICATION, TAGS TITLES, MAINTENANCE TRAINING,
CDL TESTING
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FISCAL YEAR 2006-7 AVERAGE MAINTENANCE
HIGHLIGHTS
OIL CHANGES in-house 3,817 vendors 666 t
otal 4,483 of TIRES ISSUED 3,539 of
INVOICES PROCESSED (and in dollars) 15,759
(10,754,312) FUEL GALLONS ISSUED
2,228,219 BILLABLE MECHANIC HOURS
51,933 POOL CAR RENTALS 797 TOTAL of
REPAIR WORK ORDERS 16,740 of ROAD CALL WORK
ORDERS 2,443 of VENDOR REPAIR WORK
ORDERS 1,747
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HOW WE MANAGE
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COMPETITIVE STRATEGY
To be competitive you must perform activity-based
costing of your organization, and then benchmark
against other public and private service
providers. Then out-source or in-source for
competitive advantage
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SUCCESSES

• MAINTENANCE SERVICES PARTS OPERATIONS
• High quality work Low mark-up on parts (15)
• Low labor rate (55/hr) Automated bar-coded
  inventory control
• No mileage charge for field service Responsive
  vendor support
• Average 35 below private rates 80 parts
  on-demand fill rate
• LEASE / RENTAL PROGRAM FUEL OPERATIONS
• Centralized management 10-15 cents a gallon
  below local prices
• Standardized fleet Inter-local agreements
  with 10 agencies
• On-time vehicle replacement Facility up-grade
  program
• Unbeatable rates Field fuel deliveries
• Life cycle optimization Mobile fueling (5
  trucks)
• Fuel capacity master-plan
• DAILY POOL CAR RENTALS
• Very low rates
• Seasonal and short-term use vehicles

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Future goals
BIO-DIESEL
Fuel economy Low pollution
Look...a hybrid vehicle

• CONTINUE TO PURCHASE FUEL EFFICIENT VEHICLES
  (Impala)
• CONTINUE TO PURCHASE ENVIRONMENTALLY-FRIENDLY
  HYBRID-ELECTRIC AND FLEX-FUEL VEHICLES
• BEGIN THE USE OF BIO-DIESEL FUEL
• INSTALL A PASSIVE (RADIO FREQ.) FUELING SYSTEM
  FOR EACH VEHICLE IN THE LEASE/RENTAL FLEET
• COMPLETE FUEL SITE INTER-LOCAL AGREEMENT WITH
  V.C.S.B.
• CONTINUE COLLABORATIVE PLANS FOR A GARAGE AND
  FUEL SITE TO BE USED BY V.C., VOTRAN, AND
  V.C.S.B.
• GO GREEN IN ALL OPERATIONS PER COUNTY GOALS

GO GREEN