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Capital Grant Workshop

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Paul Deane (National Capital Programme Manager, Environment Agency) ... is Coast Protection Act [i.e. erosion] or sea flooding, i.e. Land Drainage Act ... – PowerPoint PPT presentation

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Title: Capital Grant Workshop


1
Capital Grant Workshop
  • Hilton Hotel, Leeds
  • 6 July 2007

2
Agenda
  • 10.30 Welcome and introduction
  • 10.40 Outcome Measures
  • Matt Crossman (Flood Management Division, Defra)
  • 11.00 Medium Term Plan process
  • Paul Deane (National Capital Programme Manager,
    Environment Agency)
  • 11.40 Completion of the Medium Term Plan form
    (FRM1)
  • David Wilson (Environment Agency, LA/IDB Liaison
    Unit)
  • 12.00 Question and answer session
  • 13.00 Lunch

3
Agenda (continued)
  • 13.30 Financial Processes
  • Bob Taylor (FRM Chief Accountant, Environment
    Agency)
  • 14.00 Environment Agency relationship / support
    for Operating Authorities
  • Jim Hutchison (Project Manager, Environment
    Agency)
  • 14.30 Question and answer session
  • Close by 15.00

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12
Capital Programmes for Flood and Coastal
Erosion P Deane Environment Agency National
Capital Programme Group
13
Aim To create 2 nationally prioritised
programmes for Flood Defence Grant in Aid (FDGiA
)
14
Operating Authority Information Request
  • Key points
  • Medium Term Plan request is similar to last year
    with the significant addition of Outcome Measures
  • Scheme funding profiles should be based on
    deliverable need
  • Aim for completeness
  • Cases for urgency
  • Returns by 31 August 2007
  • Role of EA Area Flood Risk Managers

15
Outcome Measures for MTP
  • Relevant OMs
  • Risk
  • Probability
  • Deprived Communities
  • BAP
  • SSSI

16
National Funding Scenarios
17
How the national Flood Coastal Erosion
programmes are constructed
National Prioritised List of Flood Defence Schemes
IDB Flood
LA Flood
EA Flood
National Prioritised List of Coastal Erosion
Schemes
Coastal Erosion
IDB Flood
LA Flood
EA Flood
Coastal Erosion
Region X
Region Y
18
Timescale of Allocation Decisions
  • Return date for MTPs 31 Aug 2007
  • Compilation of national Flood CE Programmes by
    30 Sept 07
  • Preparation of prioritised 5 year programmes
  • Moderation
  • Preparation of Low high funding scenarios for
    EA Directors meetings in October November
  • Defra FDGiA allocation decision December
  • Communication of allocation decisions to
    Operating Authorities January 2008

19
  • Thank you
  • Any Questions?

20
Medium Term Plan FRM 1
  • David Wilson
  • Environment Agency LAIDB Liaison Unit

21
New Form
  • Changes to five and twenty year planning periods
  • Includes Outcome Measures
  • Includes Moderation column

22
Format
23
Project Details
24
Funding Codes
25
Expenditure Details
26
Priority Score Details
27
Planned Dates
28
Descriptive Details of all projects
29
Exempt Schemes
30
Outcome Measures Delivery Profile of Benefits
31
Outcome Measures Cost / Benefit
32
Outcome Measures Flood Risk
33
Outcome Measures Coastal Erosion
34
Outcome Measures Wards, SOAs, SSSIs, BAP
35
Question and Answer session
36
Lunch
37
Capital Grants
  • Bob Taylor
  • Flood Risk Management Chief Accountant

38
Grant Memoranda
  • Former MAFF memoranda updated
  • Most provisions in the memoranda unchanged
  • 95 rule removed for current schemes (CP April
    08)
  • Consultation with Defra/Coastal Groups/LGA

39
Responsibilities
  • MTP Dispatch Receipt
  • MTP Collation
  • Sanctioned List
  • Approvals
  • Interim Claims
  • Variations
  • Final Accounts
  • Flood Risk Mgt. Finance
  • Area Flood Risk Manager
  • Area Flood Risk Manager
  • Area Flood Risk Manager
  • Flood Risk Mgt. Finance
  • Area Flood Risk Manager
  • Flood Risk Mgt. Finance

40
MTP Processes
  • MTP submissions - basis of need
  • Sanctioned MTP list - Minister endorsed schemes
  • Only schemes on the sanctioned list can be
    approved
  • Sanctioned list has grant earmarked subject to
    the project being approved.

41
Grant Claims
  • First claim on commencement of the scheme/study.
  • Once commenced can claim preliminaries
  • Not all expenditure is grant eligible
  • 95 rule removed - ensure compliance with
    conditions
  • Aim to process interim claims within 30 days of
    receipt
  • New FRM3 forms - better clarity
  • Eligible Expenditure to date plus 3 months (in
    year)

42
Forecasts
  • Forecast Controls - Monthly/Quarterly
  • Drawdown of funds for payments - accurate
    profiling
  • Variations to Area Flood Risk Manager - Funding
  • Final accounts submission - Two stage
  • Compensation.
  • Audit Commission Audits
  • Year end Adjustments
  • Loans

43
  • Capital Grant Workshop Friday 29 June 2007
  • Approval Process Coast Protection Act, 1949
  • Jim Hutchison
  • Project Manager

44
Approval Processes
  • Recap on arrangements for dealing with Land
    Drainage Act approvals and Grant Aid
  • Explain role of the LA/EA/Defra Delivery Group
  • Update on the transfer of Coast Protection
    approvals from Defra to EA, including
    transitional arrangements and operation from
    April 2008
  • Update on EA Strategic Overview

45
Key documents
  • Key documents already in your possession
  • IDB/Local Authority Guidance Note 1 GN1
  • Dave Rookes letter of 23 April 2007
  • Information Sheets Nr 1 dated June 2007
  • Still to come MTP letter with Guidance
  • a further Guidance Note
    to cover Coast Protection issues similar to GN1
  • Revised Grant Memorandum
    including new suite of Forms

46
Land Drainage Approvals
  • LA / IDB ? Problem identification with Area Flood
    Risk Managers
  • Area Flood Risk Managers ? use NCPMS/NEAS as
    required
  • LA/IDB ? present to PAB/NRG supported by AFRM
  • PAB/NRG positive recommendation to EA Finance ?
    If Project on MTP then FM Finance will make offer
    of Grant Aid to LA/IDB single letter sent from
    AFRM
  • LA/IDB assist EA Finance in monitoring
    progress/costs/completion, etc.

47
Key Work strands for the Delivery Group
  • Delivery Group is made up of LA/EA/Defra officers
    and are charged with some key work areas
  • 07/08 Programme Approval
  • Processing of Approvals/VOs/FSAs
  • Procedures, e.g. Grant Memoranda other advice
    notes
  • Future Mentoring/Training
  • Processes for forward plans/approvals, i.e. from
    April 2008 onwards

48
Transitional arrangements
  • Team of Defra secondees working with Agency to
  • Process 07/08 approvals under the CPA
  • Updating Grant Memorandum for CPA
  • Assist with this years MTP exercise
  • Setting up the necessary processes for EA to
    approve Projects under the CPA
  • Training/mentoring for dealing with CPA
  • Passing over any residual knowledge of
    strategies/approvals to EA Area Flood Risk
    Managers/NCPMS/NEAS, etc.

49
Projects from 2008 onwards
  • Transitional arrangements finish 1 October 2007,
    when all discussions between LA/IDB with Defra on
    project/scheme work ceases
  • LA/IDB to work with AFRMs to ensure all future
    studies, projects are put onto MTP returns
  • List all studies you may need to prepare
    strategies as separate entries if LA/IDB not able
    to carry costs
  • Liaise with AFRMs on getting a good programme
    agreed using SMP2 where you have them, or SMP1 or
    strategies where not.
  • Identify if Project on MTP is Coast Protection
    Act i.e. erosion or sea flooding, i.e. Land
    Drainage Act
  • If strategy more than 50m/100m wlc, LA/IDB to
    work with EA to forward to Defra/Treasury for
    consideration, noting ongoing discussions on
    levels of delegation.

50
Funding of Coast Protection Projects
  • Maritime Council ? Area Flood Risk Manager
  • Area Flood Risk Manager ? NCPMS/NEAS
  • Area Flood Risk Manager/LA ? NRG/PAB
  • Note NRG to invite Council as an observer
    before submitting project to get a feel for how
    it operates
  • NRG/PAB makes recommendation for grant aid
  • EA Finance offer of grant under the Coast
    Protection Act process covered by Phil Winrow

51
Future Training/Mentoring
  • Today is primarily about MTP/OMs
  • There is a need for mentoring on CPA, 1949
  • Considerable expertise exists in LAs/IDBs and EA
    would like to know how to make best use of this
  • Plans for future seminars/workshops later in year
    what would you like included, and how would you
    like this presented?
  • Please let the DG reps know ASAP.

52
Making Space for Water
  • Puts people and the environment at the centre of
    flood risk management as together we face the
    challenge of climate change.

Foresight Future Flooding business as usual is
not an option Integrated portfolio of approaches
- reflect national and local priorities Understand
ing and managing risk, applying resources in a
strategic way
53
Strategic overview on the coast
  • Strategic overview will
  • increase accountability and clarity for the
    public
  • ensure investment is well planned, prioritised,
    delivered and maintained
  • encourage collaboration with partners to seek
    multiple benefits and gain maximum outputs for
    every pound that we invest.

54
EA Strategic Overview on the coast
  • Take the lead in managing all sea flooding risk
    in England, fund and oversee coastal erosion
    works undertaken by local authorities
  • Ensure that proper and sustainable long term
    Shoreline Management Plans are in place for the
    English coastline
  • Work with local authorities to ensure that the
    resulting flood and coast erosion works are
    properly planned, prioritised, procured,
    delivered and maintained to get maximum value for
    money coastline

55
EA Strategic Role on the Coast
  • Ensure that proper and sustainable long-term
    Shoreline Management Plans are in place for the
    English Coastline
  • Work with local authorities to ensure that the
    resulting flood and coast protection works are
    properly planned, prioritised, procured,
    delivered and maintained to get the maximum value
    for the tax payers money
  • Ensure that third party defences are sustainable
    and meet the necessary standards of the Water
    Framework Directive.

56
  • Thank you.

57
Thank You
  • Question and answer session
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