Dunrobin Community Association

1
Dunrobin Community Association

• Annual General Meeting
• March 9, 2009

2
Agenda

• Presidents Report
• Financial Reports
• Program Reports
• Soccer, Softball, Outdoor Rink, City Programs
• Canada Day
• Operations and maintenance
• Website
• Questions and Answers
• Elections

3
Presidents Report

• Meetings of Ward Presidents
• Meetings with Ward Councillor
• Negotiations with City for Renovations and
  repairs
• Creation of critical path and timelines of
  association activities
• Continued increase in rentals

4
Presidents Report

• Additional Activities
• Wrap up BBQs for softball and micro soccer
• Seniors Euchre/Potluck for Euchre
• West Carleton Fibre Guild
• Garage Sale with Donation to Friends of Hospice
• CHEO TOUR rest stop

5
Presidents Report

• Renovations and upgrade to center
• new heating and cooling system
• new entry way
• new doors
• kitchen cupboards refaced
• kitchen repaired after break in
• replacement of shingles on storage shed
• Funds for all these upgrades provided by the City
  over and above the base budget of the Association

6
Treasurer Report

• Moved from a cash-accounting system to a
  program-based accounting system
• Designed to show the actual costs of each program
  we run and the relation to the budget we get from
  the city
• Over to Nadine

7
Ice rink report

• Oral report from Wayne on ice costs and the
  outdoor hockey program
• All volunteers committed to a minimum of 10
  community service hours in the canteen
• Ice Contractor co-ordinated and supervised the
  operation of the canteen
• Local Beavers were again hosted and provided with
  hot chocolate

8
Soccer report

• AGM report
• 314 registered for Dunrobin HL and Micro soccer,
  532 programmed hours
• 17 less than 2007
• 307 actually played when you take into account
  refunds, transfers
• 20 teams (Micro to U18)
• program incurred a loss - approx. 4K
• Approval of minor capital grant to install a
  screen at the of the soccer field to prevent
  balls from going into the swamp

9
Canada Day

• About 1000 people attended fireworks
• About 400 people where in attendance for the
  early part of the day
• Garage sale was a new feature
• Introduced Sammys Pizza to the menu
• Used local vendor to provide air bounce and kids
  games
• No grants were successful so DCA funded the
  entire event
• Special thanks to the members of the other
  Community Associations who volunteered time,
  tents and BBQ to make our event successful
• Good feedback on event, seeing more people from
  other communities attending the event
• Local Youth Talent Showcase was well received and
  should be expanded in the future
• Fabulous Flashbax were a hit
• Major source of volunteer hours for high school
  youth from both local high schools

10
Softball report

• 68 players on 6 teams
• Each played 12 games over the 6 week season
• Each team played one home and one away game each
  week
• Season started May 12 and ended June 21
• Mite season end tournament hosted for third
  seasons
• 3 new coaches and saw an increase in
  participation
• Umpires needed for the upcoming season

11
Garage Sale

• Two rounds June 21 and July 1 donations for
  cancer in West Carleton
• Youth volunteers received community service hours
  as they helped through the day
• Proceeds donated to Friends of Hospice to
  facilitate transportation of cancer patients
• Arrangements were made with Canadian Diabetes
  Association to pickup the remaining goods,
  unfortunately the garbage service was too
  efficient, so they ended up making a donation to
  CDA on our behalf

12
Operations and maintenance

• Oral report from Paul Humphries
• Due increased rentals of the centre the DCA hired
  a cleaner to ensure that the building was clean
  and ready to use

13
City of Ottawa Programming at the DCC

• This has been a very important partnership that
  has developed over the last number of years as
  the DCA has worked with recreation programmers at
  the City of Ottawa to bring in programming to the
  DCC
• Soccer and T-ball ( Spring, Summer and Fall)
• Yoga (Spring, Summer and Fall)
• Dinner and a Movie ( Spring and Fall ) youth
• Kinder Kids (Summer)
• Crafty kids (Summer)
• Travel Camp (Summer)
• Summer camps
• More programs to added in the 2009-2010 program
  year

14
Youth Connexion

• A program developed by the City of Ottawa to
  develop Youth Leaders in local communities
• Programming by youth for youth
• Community service hours
• Employment opportunities within our own community

15
Webmaster Report

• Website went live April 1, 2008
• To date, (Feb 1) there have been 1965 visitors
• Email mailing list (registration on home page)
  has 110 names
• Total pages viewed 4878

16
Website key pages

• Individual pages for each sport
• Outdoor hockey
• Rink schedule
• Soccer (with links to WCSC website)
• Micro Soccer
• Softball
• Minutes of monthly meetings
• Calendar of events for DCA
• Job postings
• Classes offered at DCC

17
Registration forms

• On-line registration for
• Softball
• Outdoor Hockey
• Soccer (links to WCSC registration)
• Facility booking request
• Feedback form
• Subscription to mailing list (emails)

18
Questions and Answers
19
Elections

• Total number on executive 7
• Positions open for election 3
• Nominations for positions
• Elections
• Elections of new executive President, Vice
  President, Secretary, Treasurer