MOSIS Phase III Update June 2007

1
MOSIS Phase III UpdateJune 2007
2
Quick Poll

• Did you participate in the face-to-face training
  sessions in May?

3
Agenda

• MOSIS Developments to Date
• MOSIS Phase I State ID
• MOSIS Phase II Pre-Coding State Assessment
  Bubble Sheets
• MOSIS ID Touching Base
• Existing Process -- FAQ
• Updated version 5.0
• MOSIS Phase III Core Data at the Student Level
• General Overview (Core Data Screens, Cycle Based)
• Pilot Year
• Documents
• On-line Process
• Questions and Answers

4
Quick Poll

• Do you use the online MOSIS ID system?

5
MOSIS Phase I State ID

• June 2005 MOSIS State ID system was put into
  place.
• On-line web based system allows for batch uploads
  as well as on-line data entry submissions.
• Randomly assigns a 10 digit ID to the student.
  The system is used ONLY to manage the ID for the
  student.
• Any student PK-12 receiving services from the
  district should receive a MOSIS ID.
• All districts were participating within 5 months
  of implementation and over one million IDs have
  been assigned.

6
MOSIS Phase I State ID
15 Data Items extracted from local student
management systems OR entered in on-line Current
School Code Resident District Code Legal Last
Name Legal First Name Legal Middle Name
(optional) Legal Name Suffix (optional) Gender Dat
e of Birth Current Grade Level Local Student
ID Social Security Number (optional) Race/Ethnicit
y State ID Current District Code Current School
Year
7
Quick Poll

• Did you use the MOSIS Pre-code component last
  year?

8
MOSIS Phase II Pre-Coding

• October 2005 MOSIS Pre-Coding was implemented.
• On-line web based system allows for batch uploads
  with one file per district.
• This system has been used for two years to
  provide the state with student demographic data
  for pre-coding various state assessments.
• For 2007 over 90 of districts voluntarily
  participated.

9
MOSIS Phase II Pre-Coding

• 36 total data items (includes 15 from ID system)
  extracted from local student management systems
  with the ability to edit on-line.
• Individual Education Plan (IEP)
• Individual Accommodation Plan (IAP) 504
• Gifted
• Migrant
• Title I
• In Building Less than a Year (Full Academic Year
  Status)
• In District Less than a Year (Full Academic Year
  Status)
• SES (Free or Reduced-Price Lunch Status)
• H.S. Career Education Student
• Voluntary Transfer Student
• School of Residence ID
• Special Education Instructional Time
• IEP Disability Diagnosis
• Name of Teacher
• MAP-Alternate
• ELL Monitoring
• ELL (Receiving Services)
• Title III

10
MOSIS ID Update and Frequently Asked Questions
11

• Q Should my PK students have MOSIS IDs?
• A YES use the 4 digit school code of the
  appropriate elementary school, if the district
  does not have a building code for a pre-school.
• Q How often should I update the information for
  the MOSIS ID?
• A Districts should upload a batch file as
  frequently as needed. Minimally the beginning of
  each semester or cycle.
• Q How can I make a change to a student. For
  example if DOB is wrong or a name change.
• A By either uploading the student in a batch
  file OR using the Enter Individual Student
  option.

12
(No Transcript)
13
(No Transcript)
14
(No Transcript)
15
Note the system keeps track of all changes made
to the student information. This is considered
history information. It does NOT mean the
student has multiple IDs.
16
(No Transcript)
17
NOTE NAME CHANGE
NOTE DOB CHANGE
NOTE BE SURE TO ENTER STATE ID THE STUDENT
ALREADY HAS
18
(No Transcript)
19
(No Transcript)
20

• DETERMINE IF THE STUDENT RETURNED AS THE NEAR
  MATCH IS YOUR STUDENT.
• IF THE STUDENT IS YOUR STUDENT CLICK ON THE DOT
  BY THEIR NAME AND THEN CLICK ON Assign
  Selected. THIS PROCESS IS TELLING THE COMPUTER
  TO KEEP THE ID THE STUDENT ALREADY HAS, AND TO
  UPDATE THE RECORD WITH THE INFORMATION JUST
  ENTERED WHICH INCLUDED A CHANGE IN THE LAST NAME
  AND DOB.
• IF THE STUDENT IS NOT YOUR STUDENT, CLICK ON THE
  Create New ID WHICH WILL CREATE A NEW ID FOR
  THE STUDENT.

21
NOTE THE PROCESS IS NOW COMPLETE. IT IS NOT
NECESSARY TO DOWNLOAD THE ID AGAIN.
22
NOTE IF WE GO BACK AND DO A STUDENT SEARCH YOU
CAN SEE THE LAST NAME AND DOB HAVE BEEN CHANGED.
23
NOTE June new features and functions for the ID
component.
24
(No Transcript)
25
(No Transcript)
26
(No Transcript)
27
MOSIS Phase III Core Data at the Student Level

• Starting in June of 2007 DESE will be piloting
  the collection of the current aggregate student
  level data collections within Core Data at the
  Student Level.

28
Quick Poll

• Are you responsible for submitting Core Data
  currently?

29
MOSIS Phase III Core Data at the Student Level

• Current Core Data Screens
• Screen 02 -- District Data (August Cycle)
• Screen 03 -- District Contact Personnel (August
  Cycle)
• Screen 04 -- District Directory (August Cycle)
• Screen 05 LEP Census (June Cycle)
• Screen 06 -- District Tax Data (August Cycle)
• Screen 07 -- Library Media Center (June Cycle)
• Screen 08 -- Attendance Center (August
  February Cycles)
• Screen 09 -- Discipline Incidents (June Cycle)
• Screen 10/10A -- School Calendar (August June
  Cycles)
• Screen 11 -- Special Education Placement Counts
  by Age (December Cycle)
• Screen 12 -- Special Education Exiter Counts by
  Age (June Cycle)
• Screen 13 -- Secondary Headcount (June Cycle)
• Screen 14 -- Attendance (June Cycle)
• Screen 14A -- Resident II Attendance (June
  Cycle)
• Screen 14B -- Resident II Grade Point Average
  (June Cycle)
• Screen 15 -- Home School/Free and Reduced Lunch
  (February Cycle)
• Screen 16 -- Enrollment, Membership and Summer
  School (Aug., Oct., Feb. Cycles)
• Screen 17 -- Physical Fitness Assessment (June
  Cycle)

30
MOSIS Phase III Core Data at the Student Level

• Current Core Data Cycles
• August
• October
• December
• February
• April
• June

31
MOSIS Phase III Core Data at the Student Level
Existing Core Data translates to the following
cycles and file submissions MOSIS Phase III
32
MOSIS Phase III Student Core
57 Data Items
33
MOSIS Phase III Student Core
http//dese.mo.gov/MOSIS/dataelements.pdf
34
MOSIS Phase III Student Core
http//dese.mo.gov/MOSIS/dataelements.pdf
35
What is Different -- A Few Highlights
57 Data Items
36
Residency Reporting Grid
37
MOSIS Phase III Student Enrollment/Attendance
31 Data Items
38
MOSIS Phase III Student Enrollment/Attendance
http//dese.mo.gov/MOSIS/dataelements.pdf
39
MOSIS Phase III Discipline Incidents
27 Data Items
40
MOSIS Phase III Discipline Incidents
http//dese.mo.gov/MOSIS/dataelements.pdf
41
MOSIS Phase III Core Data at the Student Level
Implementation Time Line
Draft file layouts available
42
MOSIS Phase III Documents Currently Available
Posted at http//dese.mo.gov/MOSIS/

• Data Element Crosswalk to Core Data
• File Layouts
• Code Sets
• Business Rules

43
MOSIS Phase III Walk Through

• The on-line process is the same one used for the
  MAP Pre-Coding.
• The district submission needs to be one file for
  the entire district.
• The user will logon the DESE web application
  login screen, choose the Missouri Student
  Information System (MOSIS) option, Agree to the
  security notification and then choose the
  appropriate component.

44
MOSIS Phase III MOSIS Data Collection Basic
Steps

• Collect and enter data into local systems.
• Extract data out of local systems.
• Validate data extracted from local systems.
• Merge extracted data into district level
  datasets.(if necessary)
• Create trials by uploading datasets to the online
  MOSIS Data Collection System.
• Correct errors and review warnings in the created
  trial.
• Certify created trials.

45
MOSIS Phase III 3 Ways to Correct trial data.

• Local Student Information System correction
• Always desirable to correct data as close to the
  source as possible.
• Download trial and correct data via text editor
  or spreadsheet application.
• Microsoft Excel can alter data and must be used
  with care.
• These changes do not appear in your SIS system.
• Edit data online via MOSIS Data Collection System
• These changes do not appear in your SIS system.

46
(No Transcript)
47
(No Transcript)
48
(No Transcript)
49
(No Transcript)
50
(No Transcript)
51
(No Transcript)
52
(No Transcript)
53
(No Transcript)
54
(No Transcript)
55
(No Transcript)
56
(No Transcript)
57
(No Transcript)
58
(No Transcript)
59
(No Transcript)
60
(No Transcript)
61
(No Transcript)
62
(No Transcript)
63
(No Transcript)
64
MOSIS Phase III On-Line Training Opportunities
MOSIS Phase III On-Line Training Schedule
Details will be posted on the web
http//dese.mo.gov/MOSIS/
65
Questions and Answers

• Web http//dese.mo.gov/MOSIS/
• Email webreplymosis_at_dese.mo.gov
• Phone [phone]