ADMINISTRATIVE SERVICES DEPARTMENT Human Resources Risk Management Special Events Grants Special Pro

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ADMINISTRATIVE SERVICES DEPARTMENTHuman
Resources Risk Management Special EventsGrants
Special Projects
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Administrative Services Organizational Chart
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Human Resources Division
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Human Resources DivisionOverview

• Classification
• Compensation
• Recruitment and Selection
• Benefits
• Labor Relations
• Payroll
• Training
• Special Programs
• Employee Records

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Classification

• Manage City Classification Plan
• Develop and Maintain Classification
  Specifications
• Individual Position Audits
• Classification Studies

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Compensation

• Set salaries benefits for all classifications
• Maintain competitive position in labor market to
  attract and retain quality employees
• Compensation surveys
• Analysis of internal relationships
• Supply and Demand

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Recruitment and Selection

• Identify recruitment sources
• Develop selection/testing process
• Written, Practical, Oral Interviews, Physical
  Ability
• Competitive Service
• EEO Compliance
• Certify Eligibility Lists

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Recruitment and SelectionNew Hire Process

• 305 employees this Calendar Year 2005 to date
• Physical exams, drug screening, drivers license
  review, Live Scan fingerprinting, one-on-one
  orientation session.

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Employee Benefits

• Group Insurance
• Insurance Committee
• Medical, Dental, Vision, Life, STD, LTD
• HIPAA, COBRA, FMLA/CFRA, PFL compliance
• Deferred Comp Flexible Spending Accts
• Paid Leave
• Tuition Reimbursement
• Higher Education Program
• Employee Assistance Program

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Higher Education Program

• SDSU
• Bachelor of Applied Arts in Public Administration
• 25 Participants 12 graduated 2005
• Master of Public Administration
• Fall 2006

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Labor Relations

• Contract Negotiations
• VFFA, VCMA, VCEA
• Contract Administration
• Grievance Handling
• Discipline
• Personnel Rules Interpretation and Implementation
• Administrative Policies

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Payroll

• Transferred from Finance to Human Resources
• Finance retains
• Time entry
• Issuance of paychecks
• FLSA Compliance

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Employee Training

• Mandated Training
• Harassment Prevention
• U.S. DOT Commercial Driver Program
• OSHA and safety awareness
• City Wide Training
• Management Training Consortium
• Customer Service Training
• Regional Training Center

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Special Programs

• Achievement Awards
• Employee Recognition
• Driver Safety

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Achievement Awards

• Outstanding Customer Service
• Cost Savings Ideas

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Annual Employee Recognition Event

• Years of Service Awards
• Employee of the Year Award
• Mayors Excellence in Service Award
• City Managers Award

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Driver Safety Program

• U.S. DOT Random Drug Alcohol Testing
• CA DMV Employer Pull Notice Program

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Employee Records

• Maintains official personnel files

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Human Resources DivisionUpcoming Programs

• Employee Wellness Program
• Citywide Volunteer/Internship Program
• In-house New Supervisor Preparation Academy
• Resource Library for Management
• Comprehensive Background Investigation Program
  for New Hires
• Health Savings Accounts

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RISK MANAGEMENT
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RISK MANAGEMENT

• INSURANCE
• LIABILITY CLAIMS
• WORKERS COMPENSATION
• EMPLOYEE SAFETY
• CONTRACTS AGREEMENTS

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Insurance

• San Diego Pooled Insurance Program Authority
  (SANDPIPA)
• JPA comprised of 12 Cities (20 million Budget)
• General Liability
• Property
• Boiler Machinery
• Employee Dishonesty

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General Liability Coverage

• Personal injury/property damage to third parties
• Self Insured Retention (SIR) of 150,000
• SANDPIPA Pool 2,000,000
• Excess Insurance 35,000,000
• Total Coverage 37 million

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Property

• Public Entity Property Insurance Program (PEPIP)
  
• Building and Land
• Vehicles
• Catastrophic, In-yard coverage for all vehicles
• Collision coverage for vehicles over 100,000 and
  emergency vehicles

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Boiler/Machinery

• Covers water damage, electronic data processing
  media, consequential damage, demolition and
  construction

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Employee Dishonesty/Crime

• Provides coverage for
• Employee Dishonesty
• Employee failure to perform as prescribed by law
• Covers employees Council Members

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Liability Claims

• Claims Process
• Incident occurs 6 months to file claim
• City Investigates Claim (In house/consultant)
• Claim rejected by law after 45 days
• Claim is rejected or City works to negotiate
  settlement
• Claim Denial 6 months to file court action
  (small claims, superior or federal)

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Workers Compensation Insurance

• Local Agency Workers Compensation Excess Joint
  Powers Authority (LAWCX)
• JPA of 23 municipalities, 11 joint powers
  authorities, and 2 special districts
• Workers Compensation Excess
• Self-Insured Retention (SIR) 250,000
• First Layer of Coverage (LAWCX) 2,000,000
• Excess Layer of Coverage (CPEIA) 150,000,000

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Employee Safety

• OSHA Compliance
• Distribution of Literature
• Injury Illness Prevention Program
• Safety Committee
• Meets bi-monthly
• Comprised of line staff
• Sponsors Employee Training
• Ergonomic Training and Equipment
• Annual Facility Safety Audits

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Contract Agreement Review

• All contracts reviewed for indemnification
  insurance requirements
• Monitor existing contracts for compliance
  w/insurance requirements
• Provides certificates of insurance to contractors

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ADMINISTRATIVE SERVICESSpecial Event Permits

• A permit is necessary if
• Street closure(s) or other traffic control
  measures on any public street, sidewalk or alley
  are needed
• Events include
• Street Events (including Parades), Block Parties,
  Park Events, other Events on City Property

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SPECIAL EVENTS COMMITTEE

• Administrative Services Director
• Recreation Community Services Director
• Deputy Fire Chief
• Transportation Operations Manager
• Public Services Operations Manager
• City Planner
• Code Compliance Manager
• Director of Economic Development
• Stormwater Programs Manager
• Sheriffs Captain
• NCTD representative

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ADMINISTRATIVE SERVICESGrants

• Position created in 2001
• Between 2003 and March 2009, a total of 18.9
  million received
• Forty-one applications, resulting in 15 awards,
  totaling 4.8 million submitted in FY07-08
• Recent Funding Highlights
• Department of Homeland Security award for 1.58
  million to fund 15 new firefighters over five
  years.
• California Transportation Commission awards
  totaling 373,000 to fund traffic signal
  synchronization.
• Caltrans Hazard Safety Improvement Program award
  for 900,000 to expand the SR-78 Eastbound
  Sycamore Off Ramp.
• Land Water Conservation Fund and Metropolitan
  Water District awards totaling 175,000 for
  synthetic turf at Townsite Park soccer field