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CIO Status Report

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3. Alcoholic Beverage Control, Dept. of. 6/29/2004. Canceled - no ... WAVE 2. WAVE 3. WAVE 1. 11/25/2004. CIO Status Report. PPEA Detail Phase Review ... – PowerPoint PPT presentation

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Title: CIO Status Report


1
CIO Status Report
Lemuel C. Stewart, Jr. CIO of the
Commonwealth December 8, 2004
2
Large Agency Transition Schedule As Of 11/24/04
Agency Name
VITA
VITA
HR Onboarding
Transition
Effective
On-Site
On-Site
Transitioning
Overview
Transition
Workshop
Deliverables
Employees'
Sign-off Final
Date
Review
Paperwork Due
Deliverables
Due
WAVE 1
1
Social Services, Dept. of
6/25/2004
Canceled - no
8/16/2004
8/23/2004
9/25/2004
Comp. Services for At-Risk Youth Families
(Small)
6/25/2004
pending issues
8/16/2004
8/23/2004
9/25/2004
2
Conservation and Recreation, Dept. of
6/28/2004
8/2/2004
8/16/2004
8/23/2004
9/25/2004
6/28/2004
8/2/2004
8/16/2004
8/23/2004
9/25/2004
Chippokes Plantation Farm Foundation(Small)
3
Alcoholic Beverage Control, Dept. of
6/29/2004
Canceled - no
8/16/2004
8/23/2004
9/25/2004
pending issues
4
Health, Dept. of
7/1/2004
Canceled - no
8/16/2004
8/23/2004
9/25/2004
Aging, Dept. of (Small)
7/1/2004
pending issues
8/16/2004
8/23/2004
9/25/2004
5
Corrections, Dept. of
7/6/2004
8/5/2004
8/16/2004
8/23/2004
9/25/2004
6
Mental Health, Mental Ret. Sub. Abuse Svcs.,
Dept. of
7/12/2004
Canceled - no
8/16/2004
8/30/2004
9/25/2004
pending issues
WAVE 2
7
7/22/2004
8/17/2004
9/2/2004
9/20/2004
10/25/2004
Motor Vehicles, Dept of
8
Game and Inland Fisheries, Dept. of
7/26/2004
Canceled - no
9/2/2004
9/20/2004
10/25/2004
pending issues
9
Agriculture Consumer Services, Dept. of
7/28/2004
8/27/2004
9/2/2004
9/27/2004
10/25/2004
10
Environment Quality, Dept. of
8/3/2004
9/2/2004
9/2/2004
9/30/2004
10/25/2004
WAVE 3
11
Correctional Education, Dept. of
8/9/2004
Canceled - no
9/27/2004
10/18/2004
11/25/2004
pending issues
12
Rehabilitative Services, Dept. of
8/11/2004
Canceled - no
9/27/2004
10/18/2004
11/25/2004
8/11/2004
pending issues
9/27/2004
10/18/2004
11/25/2004
Disabilities, Virginia Board for People
with (Small)
Blind and Vision Impaired, Dept. for the
(Medium)
8/11/2004
9/27/2004
10/18/2004
11/25/2004
8/11/2004
9/27/2004
10/18/2004
11/25/2004
Deaf Hard of Hearing, Dept. of the
(Small)
8/11/2004
9/27/2004
10/18/2004
11/25/2004
Protection and Advocacy, Virginia Office
for (Small)
13
Employment Commission, Virginia
8/16/2004
9/20/2004
9/27/2004
10/18/2004
11/25/2004
14
Taxation, Dept. of
8/23/2004
Canceled - no
9/27/2004
10/18/2004
11/25/2004
pending issues
15
Juvenile Justice, Dept. of
8/24/2004
9/28/2004
9/27/2004
10/18/2004
11/25/2004
16
State Police, Dept of
8/30/2004
9/27/2004
9/27/2004
10/25/2004
11/25/2004
17
General Services, Dept. of
7/14/2004
Canceled - no
9/27/2004
10/25/2004
11/25/2004
pending issues
3
CIO Status Report
  • PPEA Detail Phase Review
  • IBM and Northrop Grumman selected for IT
    Infrastructure
  • CGI-AMS and IBM selected for Enterprise Solutions
  • Project Management Teams, Facilities planning
    underway
  • Kickoff January 10th
  • DHRM Classification Study
  • 372 submitted with 58 exceptions identified
  • 29 net changes proposed in DHRM final report
  • We support the study and are 100 in compliance
  • All exceptions were prior to VITAs formation

4
CIO Status Report
  • Richmond Plaza Building
  • JCOTS December 1st

5
CIO Status Report - If not VITA.
  • Virginia would spend at least 1.1 billion over
    the next decade in duplicative, stand-alone
    administrative systems
  • Virginia would likely see major project failures
    in excess of 120 million over the next six years
  • Aging systems with minimal security would
    continue to deteriorate and require more people
    and dollars for support
  • Infrastructure costs would increase, resulting in
    fewer dollars for citizen services and
    applications
  • Virginia would not be able to provide
    citizen-centric, event-oriented services
    (joined-up government)
  • Virginia would be at a severe competitive
    disadvantage to other states

6
CIO Status Report Rate Approvals
  • JLARC Rate Proposal - October
  • Rate Correction Covanet 1.0M
  • Product Line Rate Adjustments 0.5M
  • New Service Rates 0.1M
  • Total 1.6M

7
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8
CIO Major IT Project and Procurement
Actions Since Last ITIB Meeting
  • Project Development Approval
  • None
  • Contract Approval
  • None
  • Project Suspension or Resumption Approval
  • Resumption - Department of Accounts Lease
    Accounting System Replacement
  • Resumption - Department of Professional and
    Occupational Regulation Electronic Access to
    Government Licensing and Enforcement System
    (EAGLES)

NOTE See the December ITIB Major IT Project
Status Report (provided separately) for a
complete status of the Commonwealth major IT
project portfolio
9
Major IT Project Activities Since Last ITIB
Meeting
  • Project Management Standard
  • Standard approved and promulgated
  • Standard effective November 1
  • Independent Verification and Validation (IVV)
  • CACI under contract to develop Commonwealth IVV
    program
  • Five contracted IVV teams are conducting initial
    reviews
  • Ten initial reviews are complete, development of
    reports continues
  • Next steps
  • Complete IVV on identified projects by 1/12/05
  • Validate Commonwealth IVV program
  • Implement continuing IVV program for major IT
    projects

10
Value of Transformation
600,000
500,000
(Thousands)
400,000
300,000
200,000
100,000
FY04
FY05
FY06
FY07
FY08
FY09
FY10
Cost Savings 15,665 28,814 60,201
78,263 83,214 83,689
82,988 Cost Avoidance 875 12,175
16,921 22,003 27,003 27,003
27,003 Total 16,540 40,989
77,122 100,266 110,217 110,692
109,991 Cumulative 16,540 57,529
134,651 234,917 345,134 455,826
565,817
(Thousands)
11
CIO Status Report FY05 Financials
Internal Service Funds

12
CIO Status Report - FY04 Financials
All Other
Funds

Actual Financial Results

For the Period thru October 31, 2004


13
Priorities for 2005
  • Public/Private partnership for Transformation
  • Enterprise Collaborative System Solutions
  • Collaboration among all levels of government
  • Recapitalize IT in government
  • Strategic IT investment management
  • Expand services to accommodate a mobile citizen
    population (e-government)

14
CIO Status Report Budget Amendments
15
Virginia Information Technologies Agency (VITA)
Enterprise Information Dashboards December 8,
2004
16
  • Technology is not an end unto itself.
  • Technology supports the overall mission, or
    business, of government operations, and is a tool
    to increase capacity and create efficiencies,
    with the ultimate goal of providing more
    effective and convenient services to customers.
    Technology is not a separate discipline there
    are no technology projects. Technology is an
    enabler and a component of business
    initiatives.
  • Performance measurement is at the crux of
    decision-making.
  • Responsible decision-making relies on
    quantitative and qualitative data to determine
    the effectiveness of existing practices, set
    direction and goals, and measure success in a
    continuous loop.
  • Accountability drives results.
  • Government is accountable to its customers, and
    is accountable for the responsible stewardship of
    tax dollars. Similarly, the Office of the
    Secretary of Technology and its agencies, boards,
    and commissions are accountable for the
    implementation of the strategic plan. Each major
    action item includes the name, title, and
    organization of the person or persons accountable
    for successful execution.

17
Dashboards
18
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19
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20
1st half of calendar year
21
fiscal year to date
22
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23
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24
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25
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26
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27
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28
Dashboard Value
  • Proactive vs. reactive management
  • Provides a view of performance which validates
    process improvements
  • Improved accountability
  • Secure role-based access

29
Enterprise Information Dashboards
  • A shared services system
  • Available to all agencies
  • Fixed service fee for base product
  • Customization/extensions available
  • Enhance your dashboard with interfaces from local
    agency systems
  • Contact Vita Customer Care Center
  • vccc_at_vita.virginia.gov ask for enterprise
    information dashboard service

30
CIO Status Report - Briefing
  • Security HB 1330 Incident Report and Management
    Jeff Deason
  • Performance Metrics Program Lynne Wasz
  • Enterprise Service Directors Report Chris
    Saneda and Dee Pisciella
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