Advanced Outlook and WUmail - PowerPoint PPT Presentation


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Advanced Outlook and WUmail


Can be used with Outlook or Thunderbird. ... Any deletion in the web client of Wumail will effect Outlook or Thunderbird and visa versa. ... – PowerPoint PPT presentation

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Provided by: WidenerUn8


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Title: Advanced Outlook and WUmail

Advanced Outlook and WUmail
  • Gail Farally-Semerad
  • PC Support Specialist
  • Widener University

  • Setup Folder Sharing with other Users.
  • Installing and Configuring the SyncQ with
  • Give Sharing Access to others to view and edit
    your Calendar.
  • Scheduling Events with Multiple Attendees.

  • Wumail is the Primary Email and Calendar.
  • Access 24/7 anywhere with Internet access.
  • Can be used with Outlook or Thunderbird.
  • Outlook and Thunderbird show mirror images of
    your mail in Wumail.
  • Any deletion in the web client of Wumail will
    effect Outlook or Thunderbird and visa versa.

Setting up your Outlook Profile
  • Set up new profile in Outlook
  • Open Outlook
  • Click on ToolsgtE-mail accountsgtAdd a new e-mail
  • Personal information
  • Incoming/Outgoing mail server

Setting up your Widener Directory in Outlook
  • In Outlook, Click on Toolsgte-mail accounts
  • Add a new directory
  • Add directorygtnextgtLDAPgtadd
  • Server name
  • More settingsgtsearch tab
  • Search base owidener
  • Click applygtClick OK

Installing SyncQ from WUmail
  • Installing SyncQ
  • Log into the WUmail client through your Internet
    browser at
  • Click on Options
  • Under Downloads gt Click on SyncQ
  • Scroll down on page to Installing Outlook SyncQ
  • Click on blue text syncQ.exe
  • Install the SyncQ client (Outlook must be closed)

Configure SyncQ
  • Open Outlook
  • Log in with username and password.
  • Configure Personal Settings
  • Enter in personal account settings
  • SyncQ Items
  • Calendar
  • All Events
  • Only the past 1 month
  • Tasks
  • Contacts
  • Synchronization Director
  • Outlook to Server
  • Server to Outlook

Setting Conflict Resolution
  • Conflict Resolution setting under SyncQ
  • Click on arrow and set for
  • Disabled
  • Favor Outlook
  • Favor Server
  • Background Synchronization
  • Performing a Synchronizing Outlook with Wumail
  • Choices Disabled to 4 hours

Wumail Set-Up Allow others to view your calendar
  • Set up Wumail first.
  • Log into the WUmail client
  • Click on Options gtCalendar gtSharing Controls
  • DO NOT Publish your Calendar
  • Adding a user
  • Click on User
  • Scroll to External Widener Directory
  • Type in Name gtFindgtAddgtOK
  • Setting Access Controls
  • Read Only
  • Full Access
  • Free Time Search
  • Request Meetings
  • Close WUmail

Configuring SyncQ in Outlook
  • Open SyncQ
  • Click on Options gtSyncQ tab
  • Click Add Shared Users
  • Type username
  • Verifying the User
  • If you have full access, you can add both Sync
  • Read Only access will grey out Outlook to Server
  • Click OK

Users to Synchronize
  • Check box next to Users name
  • Click Apply
  • Review Status info for each user
  • Click OK
  • Click on the SyncQ icon on toolbar to Sync Wumail
    with Outlook

Viewing shared Calendars in Outlook
  • Open Outlook
  • Click on Calendars
  • Check off calendars you want to view
  • Calendars will open side by side

Viewing Shared Calendars in WUmail
  • Open Wumail
  • Click on Calendars
  • Look for new names under Shared Calendars
  • Click on User name to access their calendar
  • Calendars can only be displayed singularly
  • Users must give you permission to view their

Scheduling an Appointment in Outlook
  • Open Outlook
  • Click on Calendar
  • Click on New icon on the Outlook Toolbar
  • Add Subject and Location
  • Pick Date and Time
  • Set Reminder
  • Click on Scheduling Tab
  • Click Add OthersgtAdd from Address Book
  • Click AdvancedgtFindgtType Last Namegt
  • Find name on listgtClick OK
  • Click Send

Recurring Appointment
  • Click on Recurrence icon on toolbar
  • Customize Appointment
  • Click OK
  • Click Save and Close on toolbar

Checking Attendees Responses
  • Click on the Appointment to open
  • Click on the Tracking tab
  • Each invited guest will need to accept or decline
    on their Wumail or Outlook calendar
  • After guest accept or decline the invitation
    their responses will appear next to their name.

Setting up Appointments in Wumail
  • Open Wumail
  • Click on Calendars
  • Click New
  • Type TitlegtPick timegtSet RemindergtAdd Attachmentgt
  • Click on Schedules
  • Click User
  • Source Click External Widener Directory
  • Type NamegtFindgtAddgtOKgtAdd Event

Customizing Appointments in WUmail
  • Click Repeat Options to set schedule for
    repeating appointments (Staff meetings, vacations
    or conferences)
  • Click on Check Conflicts to see if the time and
    day will be acceptable to all guest
  • Click on Suggest time if someone is busy.
  • The system will find a day and time that is
    convenient for all parties
  • Cancelling the appointment removes the
    appointment from guest Wumail calendar and sends
    them an email notice.