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Title:

Hospital Management System

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Hospital Management System Multi Environment Solutions Modules Reservation and In-Patient Admission Out_Patient Registration Patient Care Pharmacy Control Operation ... – PowerPoint PPT presentation

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Title: Hospital Management System


1
Hospital Management System
  • Multi Environment Solutions

2
Modules
  • Reservation and In-Patient Admission
  • Out_Patient Registration
  • Patient Care
  • Pharmacy Control
  • Operation Theatre Scheduling
  • Medical Record History
  • Patient Billing and Insurance processing
  • Kitchen Management
  • Finance and Administration
  • Purchase Management
  • Payroll
  • Human Resources Management
  • Facilities Management

3
In Patient Registration
  • Reservation of a Room and Bed
  • Admission of In-Patient
  • Assignment of Room and Bed
  • Transfer of patient from one room and bed to
    another room and bed
  • Pending Discharges
  • Discharge of a patient
  • De Reservation of Room and Bed
  • Cleaning of Room and Bed
  • Transfer of Patient Profile to medical history

4
Out Patient Registration
  • Registration of Out Patient
  • Treatment of Out Patient
  • Transfer of patients visit record to medical
    history

5
Patient Care
  • Tests to be performed for a patient
  • Results of test performed
  • Special care required/provided
  • Medicines to the patient
  • Reactions of various medicines on patient
  • Allergies on the patient

6
Pharmacy Control
  • Define various generic drugs and their brand
    names
  • Define various interaction of various drugs
  • Define inventory control policy of various drugs
  • Purchase requisition for Drugs and other medical
    supplies
  • Receipt of drugs and other supply from vendors

7
Pharmacy Control (Cont.)
  • Inspection of various drugs and supply
  • Issue of drugs and other supplies to patient of
    various department
  • Scrap the obsolete drugs and other supplies
  • Stock Taking
  • List of items below reorder level What This Means
  • Operation Theatre Scheduling
  • Operations to be carried out
  • Availability of operation theatre
  • Availability of doctors , anesthirlogist and
    other required for operation
  • Operation theatre scheduling

8
Medical Record History
  • Maintain detail patient database including his
    biological information and parental information
  • Assign medical history to a patient
  • Maintain medical history of each patient, for
    each visit

9
Patient Billing and insurance processing
  • Define rates of Room ,Bed, Various tests and
    other services provided to the patient as per
    their category.
  • Automatic Billing for various services , provided
    to the patients
  • Doctors/Consultant charges for the patient
  • Insurance of the patient
  • Bifurcation of the bill payable by the patient
    And Insurance company separately

10
Kitchen Management
  • Define various types of meals e.g. low calories,
    regular, high protein etc.
  • Calculation of various type of meal to be
    prepared
  • Define bill of material for each type of meal.
  • Procure various eatable items
  • Maintaining stock of different eatables
  • Supply meal as per the requirement of patient

11
Finance and Administration
  • Account codes account groupings
  • Details of Banks of the company
  • Purchase bills
  • Sales invoices
  • Receipts from customers
  • Payments to suppliers
  • Journal vouchers
  • Bank to Bank transactions or Bank to Cash
    transactions
  • View / print payments to be made
  • Approve payments

12
Finance and Administration (Cont.)
  • Print payment vouchers
  • Print checks
  • Hole payment for an invoice or for vendor
  • Compare budgeted expenditure with actual expenses
  • TDS rates for various types of bills
  • Debit credit notes
  • Post transactions to General Ledger
  • Perform period end, monthly and yearly
    processing

13
Finance and Administration (Cont.)
  • Display / print customers outstanding
  • Display / print vendors outstanding
  • Print day books
  • Print General Ledger
  • Print trial balance
  • Consolidate account of various division

14
Purchase Management
  • Maintain vendor details
  • Purchase agreements with vendors
  • Payment terms for vendors
  • tolerance for short/excess supply
  • Purchase requisitions
  • Check requisition against budget
  • Approve purchase requisition
  • Reject purchase requisition
  • Maintain price list of vendors
  • Create maintain purchase orders

15
Purchase Management
  • Record vendors acceptance for purchase orders
  • Hold purchase orders
  • Amendment of purchase orders
  • Cancel purchase orders
  • Close purchase orders
  • Receipt of goods
  • Inspection of goods
  • Return sub-quality goods
  • Reject goods
  • On-line review of Vendor details /
  • status of requisition / purchase order.
  • Print various reports

16
Payroll
  • Employee Data Maintenance
  • Monthly Pay slip Generation
  • Attendance leave Management
  • Overtime
  • Income - Tax
  • Bonus
  • Superannuation
  • Gratuity
  • Loan Administration
  • Provident Fund

17
HUMAN RESOURCES DEVELOPMENT
  • ORGANISATION STRUCTURE
  • RECRUITMENT SELECTION
  • PERFORMANCE APPRAISAL
  • INCREMENTS PROMOTIONS
  • TRAINING
  • DEPUTATION/TOUR
  • DISCIPLINARY ACTIONS
  • PERKS NOT A PART OF PAYROLL
  • SEPARATION / RETIREMENT

18
The Employee Data Base
  • Employee Short Name
  • Employee first name
  • Employee last name
  • Employee middle name
  • Employee Title
  • Employee name in local language
  • Employee category
  • Employee grade
  • Employee cost centre

19
The Employee Data Base(Cont.)
  • Employee Department
  • Employee section
  • Employee date of birth,Country,City
  • Employee sex
  • Employee marital status
  • Spouse name
  • Spouse working or not
  • Employee marriage anniversary date
  • Marriage registered or not
  • No of children
  • No of children studying

20
The Employee Data Base(Cont.)
  • Religion, caste
  • Mother tongue
  • Blood group
  • Employee gross family income
  • Employee Passport Details
  • Employee Date of Joining,Probation Date
  • Confirmation Date Leaving Date
  • Employee Income Tax Number
  • Employee social security No
  • Mode of Payment,Bank Account No
  • Employee salary currency and Paid Currency

21
The Employee Data Base(Cont.)
  • Basic salary
  • Employee ticket no
  • Type of worker
  • Retirement Date
  • Last Employer Name

22
Reports
  • Pay slips
  • Bank Statement
  • Social Security
  • Overtime Report
  • Diligence Awards
  • Birth Days in next month
  • Income Tax Statement
  • GL entry for Financial Accounting

23
Organization Structure
  • Posts,Location,Category,Grade,Reporting To
  • Post sanctioned,filled,Vacant
  • Skills,Experience Required for a post
  • Requirement of manpower of a particular
    skill/experience
  • Availability of manpower of a particular
    skill/experience
  • Allocation of manpower to post/project

24
Recruitment Selection
  • Vacancy to fill a post
  • Advertisement
  • Inform Recruitment Agency
  • Receipt of CV
  • Interview/Test
  • Selection
  • Salary fitment
  • Offer Letter
  • Joining
  • Induction Training

25
Performance Appraisal
  • KRA
  • Strength,Weakness,Opportunities
  • Training Needs
  • Recommendations for Increments/Promotion

26
Increments Promotions
  • Salary fitment
  • Burden on Company for Promotions/Increments

27
Training
  • Training Needs
  • Training Programs
  • Training Schedules
  • Training Infrastructure
  • Faculty
  • Training Cost
  • Feedback
  • Training Budget/Utilization

28
Deputation/Tour
  • Plan for Tour
  • Advance Pending
  • Advance
  • Tour Voucher
  • Payment/Refund

29
Disciplinary Actions
  • Incidence
  • Enquiry Committees Findings
  • Enquiry Committees Recommendations
  • Disciplinary Actions Taken

30
Perks not a part of Payroll
  • Perk for an employee
  • Budget/Actual

31
Separation
  • Retirement
  • Resignation
  • Death
  • Disappear
  • VRS
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