Office of Human Resources New Hire Orientation New Employee Benefits

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Office of Human Resources New Hire Orientation New Employee Benefits

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Title: Office of Human Resources New Hire Orientation New Employee Benefits


1
Office of Human ResourcesNew Hire
OrientationNew Employee Benefits
2
Welcome to The College of New Jersey
  • The College is pleased to offer you a
    comprehensive Benefits Program. As New Jersey
    State employees, we enjoy the Benefits that are
    offered to all New Jersey State employees through
    the New Jersey Division of Pensions and Benefits
    and the State Health Benefits Program.

3
When are my Benefits Effective?
  • 10 month employees hired with a 9/1/10 contract
    start date will have health benefits effective
    9/1/10.
  • All other 10 month employees and all 12 month
    employees will have health benefits effective 2
    months from their start date.
  • Eligible part time employees may purchase the
    health benefits and they will be effective 2
    months from their start date.

4
Enrollment of Family Members
  • With proper documentation, an eligible employee
    may enroll his/her spouse, domestic partner,
    civil union partner, children, step-children and
    adopted children in the health, prescription and
    dental insurances.
  • Children can be covered under the employees
    insurances until December 31st of their 26th
    birthday.

5
Health Insurance Options
  • NJ Direct15 is a Preferred Provider
    Organization (PPO). NJ Direct15 is administered
    through Horizon Blue Cross Blue Shield of New
    Jersey.
  • Two HMOs are available Aetna HMO and Cigna
    Healthcare.

6
Information about NJ Direct15
In-network providers are available nationwide through NJ Direct15.
You do not have to select a primary care physician.
You do not need a referral to see a specialist.
7
In-network Services for NJ Direct15
  • If a doctor participates in the Horizon BCBSNJ
    managed care network, members will pay the usual
    co-payment for eligible services. In 2011, the
    co-pay is 15.00 for office visits.
  • Outside of New Jersey, members can utilize
    doctors who participate in the national Blue
    Cross Blue Shield Managed Care Network.
  • To verify in-network coverage, check with the
    doctor and/or the Provider Directory on the NJ
    Direct15 web site.

8
Out of pocket expenses for In-Network care
Deductible for individual or family Zero deductible The usual co-pay for office visits and specialists services apply (ex.15 doctor 50 ER)
Max out of pocket Individual 400.00 per calendar year (coinsurance only)
Max out of pocket family 1000.00 per calendar year (coinsurance only)
9
Out-of-network services for NJ Direct15
  • If a doctor does not participate in the managed
    care networks, services will be covered at 70 of
    the reasonable and customary charges after an
    annual deductible.

10
Out of pocket expenses for out-of-network care
Deductible (Individual) 100.00 per calendar year
Deductible (Family maximum) 250.00 per calendar year
Hospital Inpatient 200.00 per hospital stay
Max out of pocket Individual 2000.00 per calendar year (coinsurance only)
Max out of pocket family 5000.00 per calendar year (coinsurance only)
11
Pre-certification is required for some NJ
Direct15 services.
  • Pre-certification requires that the member
    receive prior authorization from the medical
    plan.
  • Some services which require prior authorization
    are as follows
  • Inpatient admissions
  • Durable medical equipment purchases
  • Hospice
  • Home health care

12
Are Aetna HMO and the Cigna Healthcare Plans the
same HMOs of the past?
  • Aetna and Cigna Health care are HMOs.
  • You select a primary care doctor when you enroll.
  • You get a referral (most are electronic) to see a
    specialist.
  • You cannot go out of network.
  • You have no deductibles or claim forms to
    complete.
  • You pay the usual co-pay (15.00 for office
    visits during 2011) to see your PCP or referred
    specialist.
  • Both HMOs are available nationwide.

13
Insurance Web Sites
  • NJ DIRECT 15 www.horizonblue.com/shbp
  • 1-800-414-7427
  • Aetna HMO www.aetna.com/stateofnj
  • 1-877-782-8365
  • Cigna Healthcare www.cigna.com/stateofnj
  • 1-800-564-7642

14
Plan Costs
  • Most State employees pay 1.5 of their base
    wages on a biweekly basis for the SHBP medical
    plan and/or prescription drug coverage.
  • Regardless of the plan or level of coverage, the
    payroll contribution will be the same 1.5.

15
Prescription Drug Coverage
  • The prescription drug coverage is administered
    through Medco. An employee who is paying the 1.5
    payroll deduction for the health will not have an
    additional payroll deduction for the
    prescription. Employees who do not sign up for
    health but only sign up for prescription, must
    pay 1.5 of their base wages for the Prescription
    Drug Coverage.
  • The Prescription Drug Program covers the cost of
    prescription drugs for employees and eligible
    dependents for use outside of hospitals, nursing
    homes, or other institutions.

16
Prescription Drug Co-pays2011
Drug Type 30-Day Supply Retail 90-Day Supply Mail Order
Generic 3 5
Brand Name 10 15
Brand Name (where generic equivalent is available) 25 40
17
Full Time Employee Enrollment Application
An employee who enrolls as member and
spouse/partner must provide a copy of his/her
marriage certificate or civil union certificate
and a copy of the federal tax return from the
previous year. An employee who enrolls as
family, must provide a copy of his/her marriage
certificate or civil union certificate and a copy
of the federal tax return from the previous year
plus a copy of the birth certificate for each
child. If the child has a different last name, an
Affidavit of Dependency must also be completed.
If the children are adopted, legal paperwork
and an Affidavit of Dependency must be provided.
An Employee who enrolls as parent/child(ren)
must provide a copy of the childs birth
certificate and complete an Affidavit of
Dependency . Notarization of the Affidavit of
Dependency form can be completed in human
resources.
18
Full Time Employee Enrollment Application Cont.
A New employee must complete the insurance
application within 60 days of his/her hire date.
In order to be timely with the State Health
Benefits Division, new hires should submit the
application to the Benefits Administrator in the
Office of Human Resources within the first 14
days of their hire date. For new employees, the
payroll deduction for the health insurance plan
will begin in the payroll that coincides with the
coverage effective date. The Health and
Prescription enrollment application is available
on- line on the Human Resources webpage at
http//www.tcnj.edu/hr/benefits/index.html
or New Jersey State Division of Pensions and
Benefits website at http//www.state.nj.us/treasur
y/pensions/shbp.html. You can also contact the
Office of Human Resources at (609)
771-3306. Important Notice - If you have other
health insurance coverage, you must waive the
insurance to avoid the 1.5 payroll deduction.
19
How to Waive Health Insurance
  • Employee completes state waiver form and state
    health insurance application certifying that
    he/she has other health insurance coverage.
  • Employee must submit both forms to avoid the
    1.5 contribution.
  • The deadline to complete the waiver form and
    health insurance application is 2 months after
    your hire date.
  • The forms are available on the HR website at
    http//www.tcnj.edu/hr/benefits/index.html or
    you can contact the Office of Human Resources at
    (609)771-3306.

20
Part Time Employee Health and Prescription
Insurances
  • Active part-time employees who participate in
    a New Jersey State-administered pension plan are
    eligible to enroll in SHBPs New Jersey Direct15
    Medical Plan and the Employee Prescription Drug
    Plan.
  • Dental insurance is not available under the part
    time employee insurance program.

21
Cost of Insurance for Part Time Employees2011
  • Eligible employees who enroll will pay the full
    share premium costs, which will be billed by
    SHBPs, directly to the employee on a monthly
    basis as follows
  • New Jersey Direct15 Prescription
    Plan
  • Single 549.47 Single
    149.27
  •  Member Sp /Partner 1236.30
    Member Sp/Partner 335.88
  •  
  • Family 1373.68 Family
    373.19
  • Parent/Children 769.27
    Parent/Children 209.00
  •  
  • Eligible employees who wish to enroll in the
    Prescription Drug Plan must also enroll in the NJ
    Direct15 Plan.

22
Important Deadlines
  • A New employee must complete the insurance
    application and provide the dependent
    verification documents within 60 days of his/her
    hire date. In order to be timely with the State
    Health Benefits Division, new hires should submit
    the application to the Benefits Administrator in
    the Office of Human Resources within the first 30
    days of their hire date.
  • The enrollment application is available on line
    available on the Human Resources webpage at
    http//www.tcnj.edu/hr/benefits/index.html or
    New Jersey State Division of Pensions and
    Benefits website
  • http//www.state.nj.us/treasury/pensions/shbp.htm
    l.
  • You can also contact the Office of Human
    Resources at (609)771-3306.

23
Part Time Employee Enrollment Application
  • An employee who enrolls as member and
    spouse/partner must provide a copy of his/her
    marriage certificate or civil union certificate
    and a copy of the federal tax return from the
    previous year.
  • An employee who enrolls as family, must provide
    a copy of his/her marriage certificate or civil
    union certificate and a copy of the federal tax
    return from the previous year plus a copy of the
    birth certificate for each child. If the child
    has a different last name, an Affidavit of
    Dependency must also be completed.
  • If the children are adopted, legal paperwork and
    an Affidavit of Dependency must be provided.
  • An employee who enrolls as parent/child(ren) must
    provide a copy of the childs birth certificate
    and complete an Affidavit of Dependency .
    Notarization of the Affidavit of Dependency form
    can be completed in human resources.

24
Dental Insurance
  • The State Employee Group Dental Program is
    available to full-time State employees and their
    eligible dependents.
  • The College offers two types of dental plans, a
    Dental Expense Plan and several Dental Plan
    Organizations (DPO).
  • Both types of plans pay the full cost of
    cleaning and exams which can be done twice per
    year (every six months).

25
  • Dental Expense Plan
  • The Dental Expense Plan is a traditional
    indemnity- type plan administered by Aetna
    Dental. The plan allows employees to choose any
    licensed dentist for dental care. If the dentist
    doesnt accept dental insurance, you will pay the
    dentist and then submit a claim form for
    reimbursement.
  • The annual plan deductible is 50 per person
    150 per family. The deductible does not apply to
    diagnostic, preventive, and orthodontic services.
    After the annual deductible is satisfied,
    reimbursement is a percentage of the reasonable
    and customary charges for services that are
    covered under the plan.

26
  • Dental Plan Organizations
  •  
  • The Dental Plan Organizations (DPOs) are
    companies that contract with a network of
    providers for dental services. You must use
    providers participating with the DPO you select
    to receive coverage. There is no annual
    deductible with the DPOs and you will usually pay
    a co-pay for services such as fillings, crowns
    etc. There are several DPOs to choose from in the
    State Group Dental Program including the
    following
  •  
  • Aetna DMO
  • Atlantic Southern Dental (Benecare)
  • Cigna Dental Health
  • Community Dental Associates
  • Horizon Dental Choice
  • International Health Care

27
Websites for the Dental Plan Organizations
For more information and to review the Dentists
that participate with the DPOs go to the websites
listed below
Atlantic Southern(Benecare) www.benecare.com 1-800-843-4727
Community Dental www.cdaplan.com 1-856-451-8844
Cigna Dental www.cigna.com/stateofnj 1-800-367-1037
Healthplex (International Health Care) www.healthplex.com 1-800-468-0600
Horizon Dental Choice www.horizonblue.com 1-800-433-6835
Aetna DMO www.aetna.com/stateofnj 1-800-843-3661
Aetna Dental Expense (Indemnity Plan) www.aetna.com/stateofnj 1-877-238-6200
28
2011 Biweekly Payroll Dental Rates for 12 month
employees over 24 payrolls
Dental Plan Name Single Member/Spouse Family Parent/Child DP/Adult DP/Child
Aetna Dental Expense Plan 399 10.75 18.69 30.57 22.65 7.94 7.92
Dental Plan Organizations Single Member/Spouse Family Parent/Child DP/Adult DP/Child
Aetna DMO 319 5.23 9.11 14.90 11.04 3.88 3.86
Atlantic Southern Dental (Benecare) 301 6.36 11.05 18.08 13.39 4.69 4.69
Cigna Dental Health 305 5.40 9.39 15.35 11.38 3.99 3.98
Community Dental Associates 302 6.01 10.44 17.08 12.65 4.44 4.43
Horizon Dental Choice 317 4.99 8.67 14.19 10.51 3.68 3.68
Healthplex 307 4.88 8.48 13.87 10.27 3.60 3.60
29
2011 Biweekly Payroll Dental Rates for 10 month
employees over 22 payrolls
Dental Plan Name Single Member/Spouse Family Parent/Child DP/Adult DP/Child
Aetna Dental Expense Plan 399 11.73 20.39 33.35 24.71 8.66 8.64
Dental Plan Organizations Single Member/Spouse Family Parent/Child DP/Adult DP/Child
Aetna DMO 319 5.71 9.94 16.25 12.04 4.23 4.21
Atlantic Southern Dental (Benecare) 301 6.94 12.05 19.72 14.61 5.11 5.11
Cigna Dental Health 305 5.89 10.24 16.75 12.41 4.35 4.34
Community Dental Associates 302 6.55 11.39 18.64 13.80 4.84 4.84
Horizon Dental Choice 317 5.45 9.46 15.48 11.46 4.01 4.02
Healthplex 307 5.32 9.25 15.13 11.21 3.93 3.92
30
Employee Dental Application Process
  • An employee who enrolls as member and
    spouse/partner must provide a copy of his/her
    marriage certificate or civil union certificate
    and a copy of the federal tax return from the
    previous year.
  • An employee who enrolls as family, must provide
    a copy of his/her marriage certificate or civil
    union certificate and a copy of the federal tax
    return from the previous year plus a copy of the
    birth certificate for each child. If the child
    has a different last name, an Affidavit of
    Dependency must also be completed.
  • If the children are adopted, legal paperwork and
    an Affidavit of Dependency must be provided.
  • An employee who enrolls as parent/child(ren) must
    provide a copy of the childs birth certificate
    and complete an Affidavit of Dependency .
    Notarization of the Affidavit of Dependency form
    can be completed in human resources.

31
Important Deadlines
  • A new employee must submit the insurance
    application along with the dependent verification
    documents within 60 days of his/her hire date. In
    order to be timely with the State Health Benefits
    Division, new hires should submit the application
    to the Benefits Administrator in the Office of
    Human Resources within the first 14 days of their
    hire date. For new employees, the payroll
    deduction for the dental insurance plan will
    begin one month prior to the dental coverage
    effective date.
  • The enrollment application is available on line
    available on the Human Resources webpage at
    http//www.tcnj.edu/hr/benefits/index.html or
  • New Jersey State Division of Pensions and
    Benefits website at http//www.state.nj.us/treasur
    y/pensions/shbp.html.
  • You can also contact the Office of Human
    Resources at (609)771-3306.

32
COBRA Upon Termination
  • If an employee has been enrolled in health
    insurance and he/she terminates employment with
    The College, he/she will be eligible for coverage
    through the COBRA program. This will allow the
    employee to purchase the insurance coverage at
    the group rate for up to 18 months.
  • COBRA paperwork is automatically sent upon
    receipt of the employees termination notice.

33
Additional Information Regarding the Health
Insurance Program
  • Call the Office of Human Resources
  • Floss Johnson , Benefits Administrator, at
    (609)771-3306
  • Melisa Velez , Personnel Aide, at (609)771-2283
  • or
  • Visit the Human Resources webpage at
    http//www.tcnj.edu/hr/benefits/index.html
  • or
  • Visit the Division Of Pensions and Benefits
    Website http//www.state.nj.us/treasury/pensions/s
    hbp.html.

34
Vision Care Reimbursement
  • Full time employees may be eligible for a Vision
    Care Reimbursement. Eye exams are covered under
    the health insurance coverage. Employees may have
    their eyes examined once a calendar year for the
    15.00 co-pay.
  • In addition, all full-time employees and their
    dependents are entitled to the following maximum
    reimbursement under the vision care plan.
  •   Regular Lens                   Bifocal
    Lens/Contacts                Examination
    40                                     45  
                                   35
  •  
  • Each eligible employee and dependent may receive
    only one payment for glasses and one payment for
    an examination during the period July 1, 2009 to
    June 30, 2011. Reimbursement forms are available
    on the human resources website at
    http//www.tcnj.edu/hr/benefits/index.html.

35
Mandatory Retirement Programs
  • The College of New Jersey participates in the
    State of New Jersey public employee pension
    programs the Public Employees Retirement System
    (PERS) and the Alternate Benefit Program (ABP).
  • All permanent employees are eligible for
    enrollment on first day of employment.
  • Temporary employees are eligible for enrollment
    after one year of employment.


36
Classified Employees
  • The Public Employees Retirement System (PERS) is
    a defined benefit program open to permanent,
    classified, full time employees.
  • Employees are required to contribute 5.5 of
    their gross bi-weekly salary.
  • Employees are vested after 10 years of service or
    at age 62.
  • Employees will have life insurance at 3 times
    their annual salary. The employee will pay .5
    of their bi-weekly salary for the life insurance.
  • After 3 years of service, the employee is
    eligible for the pension loan program.

37
Classified Employees
A New employee must complete and return the PERS
enrollment application and PERS Beneficiary form
to the Pension Administrator in the Office of
Human Resources within 5 days of his/her hire
date. For new employees, the payroll deduction
for the PERS plan will be retro-active to their
hire date. Please note that the PERS application
must be first approved and certified by the State
of New Jersey Division of Pensions and
Benefits. The PERS enrollment application and
PERS Beneficiary form are available on- line on
the Human Resources webpage at
http//www.tcnj.edu/hr/benefits/index.html
or New Jersey State Division of Pensions and
Benefits website at http//www.state.nj.us/treasur
y/pensions/. You can also contact the Office of
Human Resources at (609) 2730.
38
Faculty and Non-Unit Staff Employees
  • The Alternate Benefit Program (ABP) is a
    tax-sheltered, defined contribution retirement
    program for higher education faculty and certain
    administrators.
  • Full-time and adjunct faculty, part-time
    instructors, visiting professors and
    administrative staff are required to possess a 4
    year college degree or its equivalent to
    participate in the ABP.
  • Employees will have life insurance at 3.5 times
    their annual salary and long term disability
    coverage after one year of active service in ABP.
  • Full time employees without a 4 year college
    degree will be enrolled in PERS.

39
Faculty and Non Unit Staff Contd
  • Members contribute 5 of base contractual salary
    matched by an 8 employer contribution to a state
    approved tax-deferred investment account. ABP
    vendors include
  • 1. Axa Equitable 2. Hartford
  • 3. ING 4. MetLife
  • 5. TIAA-CREF 6. Valic

40
Faculty and Non Unit Staff Contd
  • A new employee must complete and return the ABP
    enrollment application, ABP Beneficiary form and
    the Salary Agreement Vendor Allocation form to
    the Pension Administrator in the Office of Human
    Resources within 5 days of his/her hire date. For
    new employees, the payroll deduction for the ABP
    plan will be retro-active to their hire date.
    Please note that the ABP application must be
    approved and certified by the State of New Jersey
    Division of Pensions and Benefits.
  • The ABP enrollment application , ABP Beneficiary
    form and the Salary Agreement Vendor Allocation
    forms are available on- line on the Human
    Resources webpage at http//www.tcnj.edu/hr/bene
    fits/index.html .
  • You can also contact the Office of Human
    Resources at (609) 2730.

41
Voluntary Retirement Programs
  • The Additional Contributions Tax-Sheltered
    (ACTS) Program allows eligible employees to
    obtain supplemental tax-deferred annuities with a
    variety of carriers through a salary reduction
    agreement. Participants can direct voluntary
    contributions among six authorized investment
    carriers.
  • 1. Axa Equitable 2. Hartford
  • 3. ING 4. MetLife
  • 5. TIAA-CREF 6. Valic

42
Voluntary Retirement Programs Contd
  • The New Jersey State Employees Deferred
    Compensation Plan (NJSEDCP) provides eligible
    employees an opportunity to voluntarily shelter a
    portion of wages from federal income taxes while
    saving for retirement to supplement the Social
    Security and pension benefits.
  • The NJSEDCP, governed by the guidelines of
    Internal Revenue Code Section 457 and the laws of
    the State of New Jersey, is administered by
    Prudential Financial for the State of New Jersey.

43
Additional Information Regarding the Retirement
Programs
  • Call the Office of Human Resources
  • Chris Rush, Pension Administrator, (609)771-2730
  • Melisa Velez, Personnel Aide, (609)771-2283
  • or
  • Visit the Human Resources webpage at
    http//www.tcnj.edu/hr/benefits/index.html
  • or
  • Visit the Division Of Pensions and Benefits
    Website http//www.state.nj.us/treasury/pensions/

44
Flexible Spending Accounts
  • The State Employees Tax Savings Program
    Taxave, is a benefit program available under
    Section 125 of the Federal Internal Revenue Code
    that allows eligible employees to set aside
    before-tax dollars to pay for certain medical,
    dental, and dependent care expenses, thereby
    avoiding federal taxes and saving money.
  • An eligible employee is any full-time employee
    of the state, a state college or university, or
    other state agency who is eligible to participate
    in the State Health Benefits Program.

45
  • Pretax Payroll Deduction Option
  • Employee payroll deductions for Health and
    Dental Insurances can be taken on a pre-tax basis
    -this is the default. If you want to pay tax on
    the deductions, you can complete a form so that
    the deductions will be taxed.
  • Dependent Care Spending Account
  •  
  • The Dependent Care Flexible Spending Account
    (Dependent FSA) allows an employee to set aside
    funds to pay for anticipated expenses related to
    dependent care required to permit the employee
    and spouse to work. Reenrollment is required each
    calendar year.

46
Un-reimbursed Medical Spending Account
  • The Unreimbursed Medical Flexible Spending
    Account (Medical FSA) allows employees to set
    aside money to pay for qualified medical and
    dental expenses not paid by any group benefits
    plan under which they or their dependents are
    covered. Reenrollment is required each calendar
    year.
  • Transportation/Commuter Tax Save
  • The New Jersey State Employees Commuter Tax
    Savings Program allows eligible employees to set
    aside before-tax dollars to pay for mass transit
    and commuter parking expenses, thereby avoiding
    federal taxes and saving money.

47
How to Apply for the Tax Save Program
  • New employees must enroll within 60 days of
    their hire date. For an application and more
    information on the Tax Savings Plans visit the
    web site at http//www.state.nj.us/treasury/pension
    s/taxsave.shtml.
  • You may also call the Pension Administrator in
    the Office of Human Resources at (609) 771-2730.
  • or
  • Visit the Human Resources webpage at
    http//www,tcnj.edu/hr/benefit/index.html.

48
Long Term Care
  • Enrollment in the Long Term Care Insurance Plan
    is available to individuals and their eligible
    family members who are employed by The College.
    The Prudential Insurance Company of America
    administers the Plan. The Plan pays a daily
    benefit amount toward the cost of care in the
    home and community-home health care, adult day
    care, informal care, and care that is provided in
    licensed facilities such as assisted living and
    nursing homes.
  • New employees who enroll within 60 days of hire
    may apply with a short form.
  • For more information call the Prudential Long
    Term Care Customer Service Center at (877)
    582-4865.

49
Leave Program
  • Paid Sick Leave
  • Employees may use sick leave when they are
    unable to report to work due to personal illness,
    accident or exposure to contagious disease,
    and/or for medical appointments when such
    appointments cannot be scheduled after working
    hours. Sick leave may also be used to attend to
    members of the immediate family who are ill
    and/or in instances of death in the employee's
    immediate family.
  • 12 Month Employees All staff and administrative
    employees earn 15 Sick days per year. New staff
    and administrative employees earn 1.25 days per
    month in the calendar year that they are hired.
    Classified employees earn 1 day a month during
    the first year of employment.
  •  

50
Sick Leave Continued
  • 12 Month Faculty Employees 15.0 Sick days per
    year. New faculty employees earn 1.25 days per
    month in the calendar year that they are hired.
  • 10 Month Employees All staff and administrative
    employees earn 12.5 Sick days per year. New
    staff and administrative employees earn 1.25 days
    per month in the calendar year that they are
    hired. Classified employees earn 1 day a month
    during the first year of employment.
  • 10 Month Faculty Employees 12.5 Sick days per
    year. New employees earn 1.25 days per month in
    the calendar year that they are hired. Faculty
    members earn sick leave only.

51
Leave Program
  • Vacation Leave
  • Employees will be granted paid vacation leave
    upon request and subject to operational needs.
  • Executive Staff and At-Will Employees 
  • 12 Month Employees 25 Vacation days per year.
    New employees earn 2.08 days per month in the
    calendar year that they are hired.
  • Unclassified Employees 
  • 12 Month Unclassified Employees 22 Vacation
    days per year
  •  10 Month Unclassified Employees 18.5 Vacation
    days per year
  • New employees earn 1.83 days per month in the
    calendar year that they are hired.

52
Vacation Leave for Classified Employees
  • 12 Month classified employees are entitled to
    the following vacation leave
  • Up to one year of service, one working day
    vacation for each month of service
  • After one year and up to five years of service,
    twelve working days vacation
  • After five years and up to twelve years of
    service, fifteen working days vacation
  • After twelve years and up to twenty years of
    service, twenty working days vacation
  • Over twenty years, twenty-five working days
    vacation

53
Vacation Leave for Classified Employees Cont.
  • 10 Month classified employees are entitled to
    the following vacation leave
  • Up to one year of service, one working day
    vacation for each month of service
  • After one year and up to five years of service,
    ten working days vacation
  • After five years and up to twelve years of
    service, twelve and one half working days
    vacation
  • After twelve years and up to twenty years of
    service, sixteen and one half working days
    vacation
  • Over twenty years, twenty and three quarter
    working days vacation

54
Leave for Classified Employees Continued
  • Administrative Leave
  • Classified employees are entitled to 3 days of
    administrative leave per year. During the first
    year, employees earn a half-day per month of
    employment up to 3 days.
  • Administrative leave may be used
  • For emergencies
  • For observance of religious or other days of
    celebration, but not for public holidays
  • For personal business

55
Holidays
New Years Day Memorial Day Veterans Day
Martin Luther King Jr. Day Independence Day Thanksgiving Day
Lincolns Birthday Labor Day Day after Thanksgiving
Presidents Day Columbus Day Christmas Day
Good Friday Election Day New Years Day (for following year)

56
Energy Holidays
  • Holidays which appear with an asterisk () are
    days on which classes are recessed and offices
    are closed. All administrative, academic and
    operations departments will be open for service
    during the remaining holidays. The holidays in
    which The College remains open are called Energy
    Holidays.
  • Employees who work on Energy Holidays earn Energy
    Leave time at a rate of 1.5 times the hours
    worked. The Energy Leave time is then used at
    designated times during the summer and during the
    winter break.

57
Work Schedules
  • Full time unclassified employees, AFT
    Administrative Employees and Faculty employees
    work a 35 hour week at 7 hours per day. The
    standard work schedule is 830 am to 430 pm with
    a 1 hour lunch.
  • Full time CWA staff Employees work a 35 hour week
    at 7 hours per day. The standard work schedule is
    830 am to 430 pm with a 1 hour lunch.
  • Full time IFPTE employees work a 40 hour week at
    8 hours per day. The standard work schedule is
    800 am to 430 pm with a half-hour lunch.

58
Work Schedules and Leave Accruals for Part Time
Employees
  • Part time employees work a proportionate full
    time equivalent (FTE) schedule. For example, a
    part time employee who works an FTE of .50 works
    17.50 hours per week. The daily schedule is
    determined by the supervisor.
  • Part time employees earn the applicable sick,
    vacation, and administrative time at the prorated
    rate according to their FTE. For example, a 12
    month part time classified employee who works at
    FTE .50 will earn 7.5 days of sick leave per year
    (starting the year after he/she is hired) or
    52.50 hours per year and 6 days of vacation per
    year or 42 hours of vacation.

59
Recording Leave via Monthly Time Reports
  • At the end of each month, all full time and part
    time employees will receive a monthly time report
    which will be scanned on the 15th of the next
    month. The administrative assistant in each
    department distributes and collects the time
    sheets. Complete your monthly time report as
    follows
  • 1. Record the number of hours of leave used on
    the appropriate date of the month. Leave the
    columns blank if you did not use any leave.
  • 2. Total the hours of leave used at the bottom
    of the time sheet in the sick leave column,
    vacation leave column, administrative leave
    column etc. Be sure to double check the addition
    and bubble in the information in the correct
    number columns. Please note that there are 2
    decimal points, i.e., 4 should be 4.00.
  • 3. The employee and supervisor will then sign
    and return the time sheet to the Office of Human
    Resources.
  • Please note that detailed instruction on how to
    complete the monthly timesheets is available as a
    power-point presentation on the Human Resources
    web site.

60
Leave Payout upon Termination and Retirement
  • When an administrative AFT employee, non-unit,
    or classified employee terminates employment with
    The College, the employee will receive a payout
    for earned but unused vacation and energy leave.
    Sick leave will not be paid out.
  • When an administrative AFT employee, non-unit or
    classified employee officially retires from The
    College, the employee will receive a payout for
    one-half the value of his/her sick accrued leave
    up to a maximum of 15,000.
  • Faculty and Grant employees do not receive a
    payout for any earned but unused leave.

61
Family Leave Program
  • Employees requiring leave because of their own
    illness, the birth of a child, or to care for a
    seriously ill family member may be covered under
    the Federal Family and Medical Leave Act (FMLA)
    and/or the New Jersey Family Leave Act (NJFLA).
  • Employees not eligible for FMLA or NJFLA will be
    granted leave in accordance with any legal
    requirements governing the type of leave, in
    accordance with The Colleges established leave
    practices and with consideration for current
    business needs.
  • Employees planning for medical or family leave
    should contact the Benefits Administrator in the
    Office of Human Resources at (609)771-3306.

62
Leave of Absence for Eligible Employees
  • Employees injured while in the performance of
    their job may be entitled workers compensation
    leave benefits.
  • Eligible employees may apply for voluntary
    furlough or paid sabbatical leaves.
  • Employees in need of leave beyond State and
    Federal entitlements should contact the office of
    Human Resources for additional information. Such
    leaves are granted at the discretion of the
    College based upon operational need.

63
Workers Compensation
  • Employees who incur work related injuries or
    illnesses are eligible to receive medical
    treatment through The Colleges Worker's
    Compensation Program.  When an employee sustains
    a work related injury, he/she must report the
    injury to a supervisor on the day that the injury
    happened. For serious injuries, employees should
    call 911 to receive emergency care.
  • For non-emergency injuries, the employee should
    report to the Benefits Administrator and complete
    The First Report of Accident. The employee will
    then be sent to Professional HealthCare Services
    for a medical evaluation and treatment.

64
Paid Sabbatical Leave of Absence
  • The sabbatical leave is an investment for the
    purpose of aiding the qualified recipient to
    become more productive and useful to The College.
    Sabbatical leave with pay may be granted per the
    stipulations in the current AFT union contract.
  • While an employee is on paid sabbatical, The
    College will provide full health insurance
    benefits as if the employee were actively
    working.

65
How to Apply for a Leave of Absence
  • When an employee has a need to take a Medical,
    Family, or Personal Leave of Absence, contact the
    Benefits Administrator in the Office of Human
    Resources at (609)771-3306 to discuss your
    rights, responsibilities and the impact of leaves
    on your employee benefits.
  • Employees who wish to apply for Sabbatical Leave
    should contact the Chair, Dean, or supervisor in
    their department.

66
NJ State Disability and NJ State Family Leave
Insurance
  • Temporary Disability Benefits
  • For employees who are temporarily disabled due
    to illness or non-work related injury and who
    have exhausted all earned sick leave. Benefits
    equal two-thirds of average weekly wages up to
    559 for a maximum of 26 weeks. (2011 Rate)
  • Family Leave Insurance Benefits
  • For employees who are temporarily unable to work
    because of a need to care for a sick family
    member or to bond with a newborn baby. Benefits
    equal two-thirds of average weekly wages up to
    559 for a maximum of 6 weeks. (2011 Rate)

67
2011 Benefits Summary
Please note that a full Benefits Summary is
available on our Human Resources web site.
There, you will find additional information about
y Health, Pension, Paid Leave Benefits, Earned
Sick and Vacation Leave, Education Benefits and
Employee Discounts available to TCNJ Employees.
Full Time Unclassified AFT Professional Staff
Full Time Classified Employees
Full Time Faculty Employees
Part Time Employees
Full Time Grant Employees
Campus Police and Sergeants
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