eProcurement Scotl@nd Supplier e Enablement Briefing - PowerPoint PPT Presentation

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eProcurement Scotl@nd Supplier e Enablement Briefing

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eProcurement Scotl_at_nd Supplier e Enablement Briefing eProcurement Scotl_at_nd * From APUC s experience, implementing PECOS can support suppliers – PowerPoint PPT presentation

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Title: eProcurement Scotl@nd Supplier e Enablement Briefing


1
eProcurement Scotl_at_ndSupplier e Enablement
Briefing
eProcurement Scotl_at_nd
2
From APUCs experience, implementing PECOS can
support suppliers
  • Factors important to suppliers
  • Improve profit margins
  • Increase turnover
  • Reduce internal costs
  • Become more efficient
  • Expand business
  • Strengthen customer base
  • Improve relationships with customers
  • Brand image
  • How this solution can help
  • Increase spend on contract
  • Decrease maverick spend with competitors
  • Improve accuracy of orders
  • Provide full details of products automatically
    reduce need for questions
  • Orders through to email / fax reduces the need
    for order clarification
  • Focus staff efforts to deliver value
  • Prompt payment - due to reduced invoice/price
    queries
  • Be a leading supplier in embracing eProcurement
    especially with Government organisations

3
Decision Tree for PECOS Content Options
Do you have a transactional website through which
orders can be placed?
Do you have a range of standard items?
Does your product or service need to be
configured at each purchase?
Yes
No
No
Yes
No
Yes
Is it cXML compliant?
Are the products or prices particularly volatile?
Yes
No
Yes
No
Discuss feasibility of Punch Out Development with
Elcom
Catalogue
Non-Catalogue Trading
Punch Out
Dynamic Document
4
Optional Methods of Purchase Order Transfer
Preferred methods
Advantages
Disadvantages
  • No Process Improvement
  • Re-inputting of Information
  • Reliant on fax line manual collection

Option 2Fax
  • May not have to purchase any technology or
    procure any further hardware

Option 3e-mail (Default Option)
  • Little process improvement
  • Reliant on e-mail efficiencies
  • Instant receipt of Purchase Order
  • Purchase Order can be forwarded

Option 4cXML (Advanced Connection)
  • Can be directly run into back office systems
    (removes the need for manual inputting)
  • Cost to set up cXML systems

5
The order suppliers receive will look like
extremely familiar, something like this
Buying Org Logo
6
The impact on suppliers?
  • Suppliers will continue to contract as normal
  • Suppliers will be able to increase the use of
    already developed electronic catalogues or
    websites
  • No joining fees, no transaction fees, no
    maintenance fees, no subscription fees
  • However, Suppliers would bear the cost of any
    internal development or interfaces required, cXML
    orders, or connections via secure email
  • Orders will be received by one pre-agreed route
  • Suppliers need to review how they communicate
    price and content changes

7
Implications for suppliers
  • Suppliers will have to supply their catalogue in
    a very precise format, suitable for upload
  • Suppliers need to ensure catalogue content and
    price updates are communicated in a timely
    fashion in the required format to ensure
    integrity and avoid invoice queries
  • UNSPSC coding for all items is mandatory
  • Costs - to develop Punch Out website, technical
    interfaces and/or cXML message handling and
    integration capability. Providing 24 x 7 support
    for the website if applicable

8
Detailed information can also be found on the
suppliers page of www.eprocurementscotland.com
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