OnCampus Recruiting Orientation

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On-Campus Recruiting Orientation

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Instructions
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• University at Albany, State University of New
  York
• Career Services
• 2008-2009

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What We Will Cover

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• Some Career Services Basics
• What is On-Campus Recruiting (OCR)?
• Who is Eligible
• Steps to participate in OCR
• ? Registering
• ? The Student Home Page
• ? Uploading resumes, cover letters,
  transcripts
• ? Searching applying for positions
• ? Signing up for/canceling interviews
• ? Missed interview policy
• ? Accepting a position
• ? Reporting a position
• FAQs
• Final Comments Including our RELEASE FORM!

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Career Services Basics

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• Location Science Library, G-50
• Phone [phone]
• E-mail career_at_uamail.albany.edu
• Web site www.albany.edu/cdc
• Hours Monday - Friday, 9 a.m. - 5 p.m.
• ? Drop-In Hours MWF 10 a.m. - 12 noon
• TTh 1 - 3 p.m.

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What is OCR?

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• An entirely online structured process
  facilitated by Career Services to bring
  students and employers together on-campus to
  participate in interviewing opportunities.
• Recruiters are seeking interns and/or fulltime
  employees.
• Students of ALL majors may participate in
  OCR.
• Students view and apply for listed positions
  and sign up for interviews online. The
  system is available 24-7.

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What is OCR?
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• OCR is driven by employer demand therefore
  some career fields are represented (i.e.,
  retail, accounting, business, and insurance)
  while others (human services) are not.
• Many recruiters are interested in students of
  ALL majors.
• If you are not interested in the opportunities
  you see in OCR, there are many other ways to
  go about finding jobs and internships. Our
  office is happy to assist you.

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Who Is Eligible for OCR Fall 2008

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• OCR is designed to help matriculated students
  obtain internships and fulltime jobs.
• To participate you must be - A junior or
  graduate student who is seeking an
  internship - A senior or graduate student
  who is graduating in 12/08, 5/09, or 8/09
  - A sophomore who is eligible for a specific
  internship
• Alumni are NOT eligible. If you graduated in
  May or August 2008 you are no longer eligible.

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Steps to Participate in OCR

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• Complete a Release Form/Missed Interview
  sheet at the end of the orientation session.
• Develop a resume in a word processing tool.
• Have your resume critiqued at Career Services
  during Drop-In Hours.
• Register, post your resume on-line, and search
  for opportunities through the following steps.

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Registration Process

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YourPROFILE
You will also be asked to complete
Demographic Info (Class Year, Graduation
Date) Languages Additional Info (Allow
employers to view your info?, Job Search
Status, etc.)
If you cant remember your ID number, you can
find it on myUAlbany.
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Registration Tips

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• Complete all fields. You decide if employers
  can view this information or not.
• Information must be accurate/truthful.
• Type your e-mail address correctly!

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Maintaining Your Personal Info

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• Update this information regularly (at least
  once per semester).
• Any student caught manipulating their personal
  information in order to become eligible for
  certain job postings will lose their OCR
  privileges.

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Student Home Page

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Link to Career Search Vault(additional
resources)
OCR only
RegularJob Search
Calendar Colors Yellow Schedule Items
Interviews, Info Sessions, Preselect Student
Sign-up, etc. Aqua Blue Career Events Career
Fairs, Workshops, etc. White Personal Events
Tests, group meetings, etc.
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Posting Your Resume ( other materials)

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Directions
You name your resume
NOTE If you only have one document in a
required category it will automatically be the
Default document. The Default document cannot be
removed.
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Posting Your Unofficial Transcript

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• Get your grades from myUAlbany.
• Type and format your transcript in a Microsoft
  Word document.
• List the class names, grades, and credit
  hours.
• Organize it chronologically with the most
  recent semester first.
• Include former institutions and study abroad
  experience be sure to note what courses,
  credits, and grades you received.
• Please Note If a position REQUIRES your
  transcript and/or cover letter, you will not be
  allowed to apply for the position until you have
  uploaded these documents into the system. Then
  you can apply.

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Searching Applying for Positions

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1. Select
Click on any heading to sort
2. Click on Job Title to view job description
to apply
NOTE If you select View ALL Schedules Resume
Drops you will not be allowed to apply for any
positions. You must select My Qualified
Schedules Resume Drops.
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If you do NOT see the Apply Now link, scroll
down to the Application Instructions to see what
documents must be in the system for you to be
eligible to apply.
To apply (submit resume, etc.)
MOST (98) opportunities will follow the
PRESELECT Process.
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NOTE If you keep scrolling down, you will see
more important information, such as application
and interview sign-up deadlines.
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You are not guaranteed an interview. You will
need to be preselected by the recruiter.
Find and select the resume you want to submit,
otherwise your default resume will be sent.
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Applying For Positions

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• To apply for a position, you Request an
  interview. Check deadlines at the bottom of
  the position descriptions so you are aware of
  preselect interview sign up dates and
  interview dates.
• All application information and special
  procedures are listed with each position on
  the system. These may include - Submitting
  cover letters and/or unofficial transcripts. -
  Visiting the company website to complete an
  on-line application. - Stopping by Career
  Services to complete a company data sheet.
  Follow ALL directions!

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To Cancel an Interview Request

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My Activity

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Your name
Definitions
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Click on Schedules tab to see if you have
been preselected for an interview.
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Signing Up For Interviews Preselect Screen

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Your name
If you are selected as an alternate
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This student has not yet been selected to
interview. If she had, she would see how to sign
up here.
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Information At Other Tabs

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Your name
Find history of your activity here
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Info Sessions are typically the evening
beforethe interview dress is business casual.
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Canceling an Interview

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Open the interview and follow the directions to
cancel. Notify Career Services if you cancel
within 48 hours of your interview so an alternate
can take your spot.
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Missed Interview Policy

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• To NO-SHOW for an interview is unacceptable.
  In addition, any student who cancels the day
  of the interview will be considered a no-show
  and treated as such.
• No-show students will immediately be removed
  from the system and cannot continue submitting
  resumes or signing up for interviews until
  they send a letter of apology to the employer.
• A copy of this letter must also be submitted
  to the Recruiting Coordinator in Career
  Services, who will add the students back into
  the system.
• NOTE Students are expected at interviews
  for which they have already signed up!

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Interview Day

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• Dress in interview attire.
• Bring all necessary materials for your
  interview - Copy of your resume -
  Transcripts - Portfolio (if appropriate)
• Arrive at least 10 minutes early. Check to
  see if your interview has been relocated at
  the last minute. A sign outside our office
  will list the companies interviewing and their
  location (occasionally a company may be in a
  Campus Center meeting room).
• Collect business cards or contact information
  for sending a thank you note or e-mail.
  General contact information may be found on
  the system, however that may not be the person
  who interviews you.

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Accepting a Job

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• Verbally accept the position.
• Accept the position in writing. (See the
  cover letter section on our website for a
  sample.)
• Cancel previously scheduled interviews and
  cease all interviewing as it is unethical to
  do otherwise. You do have the options of
  asking the company making you an offer to
  extend their offer deadline, and/or asking
  another company to move your interview to an
  earlier date.

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Report a Hire (if you are hired)

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Report a Hire (three options)

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Report a Hire

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We will keep your information confidential we
will only report aggregate data (i.e., Seven
students were hired by State Farm in Spring 2009).
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FAQs

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• Why wont the system let me register? -
  Perhaps your student ID number needs to be added
  to our system. Contact our office and let
  us know.
• How do I find out about Company Information
  Sessions? - They are listed in the system,
  under My Account My Activity Schedules
  Information Sessions.
• I missed a deadline what do I do? - You
  may contact the recruiter using the contact
  information in the system. You many also
  attend the company information session (if
  they have one scheduled) and see if there were
  any last minute interview cancellations.

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Final Comments

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• Be professional in all of your interactions
  all impressions matter! - Check your
  answering machine/voicemail message to ensure
  that it is professional. - Make sure your e-mail
  address is professional (i.e., NOT
  mistressofdarkness_at_hotmail.com or
  hotdude_at_gmail.com). - Be careful about what
  you put on your Facebook/ Myspace page. Some
  companies check!
• Everything associated with OCR is online.
• Please contact Career Services if you have
  any questions about your job search.

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Final Comments

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• To be eligible for On-campus Recruiting you must
• Fill out the Release form
• Turn it into Career Services
• You can also download a Tip Sheet with helpful
  suggestions for making the most of On-campus
  Recruiting

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Final Comments

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• Matriculated students are eligible for Drop-in
  Hours - MWF 10 a.m. - 12 Noon - TTh 1 -
  3 p.m.
• Visit our website for upcoming workshops,
  career panels, and career fairs both on- and
  off-campus
• www.albany.edu/cdc

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Thank You!

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• Please submit your
• Release Form
• at Career ServicesScience Library G-50.

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