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Welcome to Kronos Employee Training


Welcome to Kronos Employee Training Understanding the Kronos Display Understanding the Display The initial Kronos window consists of three sections Timecard ... – PowerPoint PPT presentation

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Provided by: gcox
Learn more at: http://dhhs.ne.gov


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Title: Welcome to Kronos Employee Training

Welcome to Kronos Employee Training
Understanding the Kronos Display
Understanding the DisplayThe initial Kronos
window consists of three sections
Browser toolbar, menu, and address bar
Workspace - main area in which all tasks are
Timecard Editor View Navigation Bar
  • The Kronos navigation bar contains a LOG OFF
    option in addition to other views of your time

Time Card Editor View Workspace
Function Bar
Time Entry Area
Timecard Editor View Header
  • Name of the component/program that you are
    currently using
  • Your employee name ID
  • Pay Period
  • Link to the online Help

Time Card Editor View Function Bar
Options to select or clear all time records.
Show next page of time records.
Approves a selected (highlighted) time entry.
Saves any changes made.
Exits the timecard without saving. Note If you
have selected the Save option, then selecting
Cancel will exit the timecard but Save your
Shows/hides comment lines for all time records.
Removes a selected (highlighted) time entry. A
delete screen will appear requiring you to select
delete again to confirmation the action.
Timecard Editor Time Entry Rows
  • To add a row with the same date, click on the
    arrow after the date.
  • Time is entered in the Punch Hours column.
  • Total hours worked each day will be displayed in
    the Shift Hrs column.
  • Enter Pay Codes such as SICK or VAC in the Pay
    Code Column. Click on the magnifying glass next
    to Pay Code to see a complete listing.
  • Do NOT enter a Pay Code for Base or normal hours

Timecard Editor Time Entry Rows
  • The Approval (Ap) column will display the level
    of approval
  • 0-not approved
  • 1-approved by Employee
  • 2-approved by Supervisor
  • 3-approved by Human Resources
  • Shift is 1 for all employees.
  • To charge work to different programs, click on
    the magnifying glass at the end of Labor Levels
    and select the program..
  • Notes are system generated, no entry is required.

  • In addition to the Time Card Editor View there
    are two other views, Accrual View and Time Card
  • To display either of these views click on the
    title in the Navigation Bar.
  • Lets start with the Accrual View.

Accrual View
  • This view displays a screen that shows balances
    for Compensatory Time, Sick Leave and Vacation

Accrual View
  • Shows the type of leave being accrued.
  • Shows the hours the employee has earned that are
    not yet available to use. These hours become
    available in the next pay period per DHHS policy.
    These are calculated as time is entered in Kronos.
  • Shows the number of hours carried forward after
    the year-end accrual posting. The year-end
    accrual posting is done after the last pay date
    of the year.

Accrual View
  • Shows the hours the employee has available to use
    in this accruing pay code since the year-end
    accrual posting.
  • Shows the total number of hours that the employee
    has used since the year-end accrual posting.
  • Shows the total number of hours in this pay code
    that the employee has left to use in the current
    pay period. (Carried Forward Accrued Eligible
    - Hours Taken Remaining Balance.) Comp time
    balances will not calculate real time. Balance
    will come from NIS after payroll.

Accrual View
  • Shows the date on which the balances on this
    detail line are calculated. In other words, the
    values of the accrual fields on this date were
    used to calculate the balance that displays on
    this detail line. This is always going to
    default to the current date.
  • Shows the tier the employee is on as of the date
    shown. The tier is automatically calculated
    based on your adjusted service date.

  • Now lets move to the Timecard View.

Timecard View
  • This view displays a screen that shows time
    records for the current pay period. This view
    also provides an option to view historical and
    future pay periods. Future pay periods can only
    be viewed if you have made entries for a future
    pay period.
  • This screen will be blank until you have entered
    some type of time record.

Time Card View
Function Bar
Time Report Area
Time Card View Function Bar
  • Takes you back to the Timecard Entry view
  • Provides option to select all records for viewing
    additional information under the Actions Menu.
    Note Selecting individual rows is completed by
    single clicking on each row.
  • Provides options to display breakdowns of time
    records. The breakdown will show the total hours
    paid under each pay code for the time record(s)
  • Provides options to Show Rounded Time (for people
    who clock In Out only), Shift Hours, Select
    Date Range for historical pay periods.
  • Displays the next page of records if another page

  • This ends the first presentation on Kronos
    Employee Training.
  • To learn more about how to enter time in Kronos
    refer to the presentation
  • Entering Time in Kronos
  • For more information about special circumstances,
  • Entering Time for Different Programs
  • Requesting Pay or Comp Time for Overtime Worked
  • Changing Your PIN (Password)

Additional Resources
  • More information about Kronos can also be found
    under the Useful Documents section on the Kronos
    home page (http//www.dhhs.ne.gov/kronos)
  • Helpful documents include
  • Glossary of Payroll Terms
  • Employee FAQ
  • Pay Code Listing
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