Presentation to the IT Directional Meeting

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Presentation to theIT Directional Meeting

• July 14, 2004
• Mike J. Ressler, Deputy CIO Director of ITD

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Agenda

1. ITDs Annual Report - Mike Ressler
2. Attorney General Opinions Mike Ressler
3. Update-Desktop RFP / EA Activities Pat Forster
4. IT Plans Projects Jeff Swank
5. ConnectND Report Dirk Huggett
6. Project Management Service Vern Welder
7. Biennium Planning Vern Welder
8. Testing Tools Vern Welder
9. Work Management System Update - Vern Welder
10. Application Server Changes Vern Welder
11. Mainframe Migration Study - Dean Glatt
12. Telecommunication Topics Jerry Fossum
13. Budget Rate Review - Dan Sipes

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(No Transcript)
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Attorney General Opinions

• Special Funds Transfer
• ITD Savings Agency Charges
• Rule Making Technology Standards and Policies

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Update-Desktop RFP / EA Activities

• Presented by
• Pat Forster
• IT Policy Planning

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Desktop RFP Project

• Background
• PTI Recommendation Move to a highly standardized
  workstation environment on a statewide basis with
  ITD managing the replacement cycle.
• Enterprise Architecture- ARB Direction
• Prepare and execute an RFP to begin aggregated
  single brand PC acquisition for the office
  automation PC.
• Standardize the specifications for PCs to be used
  in state government to reduce the total cost of
  ownership.
• Adopt a four year replacement cycle for office
  automation PCs to reduce the total cost of
  ownership.
• Continue to study how to best manage the
  replacement cycle process.

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Desktop RFP Project

• EA Desktop Acquisition Project Team

Tax Dept. Cathie Forsch (ARB Sponsor)
NDAC Chris Brown
ITD Pat Forster
ITD Dean Glatt
WSI Dave Hoenke
DHS Kelly Klein
Office of AG Nancy Lewis
OMB Sherry Neas
DOT JSND Erv Zimprich Larry Zubke
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Desktop RFP Project

• Major goals for the Desktop RFP project
• Confirm PC equipment specifications as developed
  by the Desktop Acquisition Study team
  (ratification by Desktop Domain team).
• Using the PC specifications, conduct a survey of
  State agencies to obtain purchasing volumes.
• Management tool specifications and evaluation
  criteria (developed by Desktop Domain subgroup).
• Draft Request for Proposals (RFP) document.
• Conduct the RFP solicitation process within WSCA
  pool of vendors.
• Milestone Reports and Recommendations back to EA
  (Architecture Team, ARB)

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Desktop RFP Project

• A new national WSCA contract will be awarded
  (lead state is Minnesota) starting Sept 1, 2004.
  The new contract will allow states to compete
  standard specifications and volume purchases
  within the framework of WSCA approved suppliers.
• Team decided to stay within WSCA, if possible,
  because we can leverage much of the contract work
  completed by Minnesota such as
• Financial stability and evaluations.
• Reporting and service level capacity.
• Ability to support large enterprise level
  demands.

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Desktop RFP Project

• Two Classes of Desktop and Laptop PCs have been
  defined for the RFP
• Office Automation Desktop
• CPU 3GHz P4, Memory 512MB
• Power User Desktop
• CPU 3.2GHz P4, Memory 1GB
• Mainstream Laptop
• CPU 1.6GHz PM, Memory 512MB
• Power User Laptop
• CPU 1.7GHz PM, Memory 1GB

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Desktop RFP Project

• Ongoing review of Specifications
• Quarterly reviews with vendor
• Changes to standard specifications
• Pricing reviews
• Customer service
• Contract performance
• Improvements to the process

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Desktop RFP Project

• RFP Schedule
• Issue RFP July 12
• Proposals Due Aug 12
• Vendor Presentations September
• RFP evaluation complete October 15
• Recommend to ARB October
• Recommend to SITAC November
• Notice of Intent to Award November
• Contract Starts Dec 1

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EA Activities

• Study Teams / Projects
• Desktop Acquisition Team
• RFP in progress
• ARB Sponsor Cathie Forsch
• Desktop Support Study Team
• Define the ideal model for desktop support for ND
  State government
• ARB Sponsor Pat Kelly
• Interactive Voice Response (IVR) Team
• Identify a replacement solution for the States
  current proprietary IVR systems that will work
  within the states technology infrastructure
• ARB Sponsor Vern Welder

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EA Activities

• Study Teams / Projects (cont.)
• Functional Testing Tools Team
• Evaluate state agency's needs for functional
  testing tools and determine what the best fit is
  for ND State Government's enterprise
• RFP in progress
• ARB Sponsor Phyllis Lasher
• Time and Labor Study Team
• Complete a requirements/needs assessment to
  determine additional time and labor functionality
  beyond that currently available in ConnectND.
• ARB Sponsor Doug Faiman

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EA Activities

• Study Teams / Projects (cont.)
• The EA website has been updated to add links and
  content for the EA Study Teams.
• Access the Study Team links from the Teams link
  on the EA home page
• http//www.state.nd.us/ea/teams/

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EA Activities

• EA Coordination within ITD Policy
• Planning
• Jenny Witham has taken IT Director position at
  DHS (Congrats, Jenny!)
• EA Enterprise Architecture position is currently
  being advertised
• Interim EA coordination
• Standards process, domain teams, and Architecture
  Team coordination Pat Forster
• EA Initiatives, study teams, and Architecture
  Review Board coordination Jeff Swank

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Thank you! Questions? Pat Forster ITD Policy
and Planning 328-1992 pforster_at_state.nd.us
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IT Plans Projects

• Presented by
• Jeff Swank
• IT Policy Planning

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IT Plans Projects

• Plans are due on the 15th
• 10 have been received
• Plans will be reviewed in the order received
• EPM Website / Project Sharing System

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IT Plans Projects

• Project Ranking
• 10-12 projects have been identified
• Ranking worksheets are due August 1st
• 1 have been received
• SITAC will meet on Sept 8th to rank projects
• Project details from IT Plan, Ranking worksheet
  and a short presentation on each project will be
  presented to the SITAC

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ConnectND Report

• Presented by
• Dirk Huggett
• IT Policy Planning

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ConnectND

• Higher Ed
• 7 of 11 Campuses will be fully implemented by
  August
• UND, NDSU, MiSU MiSU-B delayed due to
  complexity of grants process
• Currently completing timeline for Grants module

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ConnectND

• State
• Currently on track for a Sept 1 implementation of
  Financials
• Recruit Workforce and Training Administration now
  live
• Benefits Administration to go live Aug 1
• Draft of special review completed. To be
  finalized and released this Friday.
• Largest Risks reports queries, large complex
  agencies
• State Project Admin Jan Lund 8-5400

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Project Management Services

• Presented by
• Vern Welder
• Software Development

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Project Management Service

• Is now an official ITD service
• In addition to
• IT Policy and Planning Divisions large project
  oversight
• Managing Software Development projects
• Software Development Division service
• Administered by our PMO
• 4 Project Managers on Staff
• Chargeable at Senior Developer rate (56.25 /
  hour)

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Project Management Service

• Projects in progress or completed
• ConnectND
• CJIS
• Tax Dept - ZyTax
• CJIS - LERMS
• Job Service ND - EDMS
• Projects do not have to be IT related
• Does not have to be entire projects
• Request PM services via Software Development
  Service Request

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Biennium Planning

• THE END of the biennium IS NEAR
• 11 months remain
• The last 4 6 months are always hectic
• Please request this bienniums projects early

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Testing Tool Project

• Test Tool Definition
• Records test scripts
• Plays scripts back
• Allows changes to scripts
• Manages versions of files
• Enterprise Architecture project
• Phyllis Lasher (BND) is the EA sponsor

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Testing Tool Project

• Project Goal
• Research and select an enterprise solution that
  will provide more complete testing and reduce the
  resource requirements as software changes are
  deployed to production thereby improving the
  quality of the software being deployed

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Testing Tool Project

• Project Tasks
• EA subgroup discussed agency needs
• Request For Proposal
• Select an Enterprise solution that provides a
  test management process and a test tool for the
  following environments
• HTML
• PeopleSoft
• Client/Server (desirable)
• Provide recommendation to Architecture Review
  Board

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Testing Tool Project

• Schedule
• July 9 Issue RFP
• July 19 Deadline for Questions and Intent to
  Bid
• July 30 RFP responses
• August 13- Vendor Demonstrations and Proof of
  Concept
• August 27 Complete Product Evaluation
• September 1 Recommendation to ARB
• Contact Kyle Forster _at_ ITD 8-4323

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Work Management System Update

• WMS is in production
• Your Feedback is collected and compiled
• Maintenance work on items that had to be fixed is
  completed
• Will start on enhancements in late July
• WMS Governance/Maintenance group has been
  established
• Customers (DOT and DHS)
• Various divisions of ITD
• More training sessions are planned
• Current Work Systems end-of-life December 31,2004

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Application Server Update

• SilverStream will be discontinued in January,
  2005
• 21 of the 25 SilverStream applications are
  re-written
• 1 is in our work queue to be re-written
• 1 will not be re-written
• 1 is pending a ConnectND decision
• There may be one exception request

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Application Server Update

• Conversion from Websphere v4.x to v5.0 in late
  July
• Benefit of v5.0 is Web Services support
• Phased as applications are tested
• Minor application changes were required.
• After cutover please test as soon as you can

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Mainframe MigrationStudy

• Presented by
• L. Dean Glatt
• Computer Systems

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Mainframe Study

• Future State
• Enterprise Architecture
• Server and Operating Systems Domain Team
• Criticality of Agency Applications
• ITD
• Staffing Issues
• Software and Hardware Licensing Charges

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Studies

• Multiple Platforms of differing criticality
• Gartner studies
• Migration vs. Application Rewrite
• Growing Scarcity of skill sets

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Choices

• Continue hosting the mainframe internally
• Outsource
• Migrate to another platform

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Mainframe Applications

• Essential to State Business
• Rewrites would take years and Ms
• Migrations to other platforms different than a
  rewrite
• Rewrite brand new application
• Migration less costly than Rewrite

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Realistic?

• The simple answer is yes
• Many details currently being studied
• Destination platforms likely will be Windows,
  Linux and AIX

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TelecommunicationTopics

• Presented by
• Jerry Fossum
• Telecommunications

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New Wiring Contract

• Awarded to Data Technologies based out of Fargo
• Contract became effective July 1, 2004

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Public Safety Radio

• Intent to award was issued to Motorola
• Will begin formal contract negotiations

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Bismarck Fiber Update

• Expected completion of September 1
• Bismarck State College
• SW Medical Education Center
• Burleigh County Extension Office
• 2 Fire Stations
• Waste Facility/Landfill
• Banking Finance
• BCI Bismarck Redundant Fiber
• BCI Task Force
• Insurance Department
• Law Enforcement Training Academy
• Raymond J Bohn Armory
• Retirement Investment Office
• Workers Comp at Interiors by France
• Century High School
• Bank of ND Redundant Fiber

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Bismarck Fiber Update Cont.

• Converting 4 sites from 100 Mbps fiber
  connectivity to 1 Gbps fiber connectivity
• Missouri Office Building
• State Pen
• State Lab/BCI
• DOT

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VoIP Pilot Project with DOT

• Currently in the Planning Stage
• Testing Equipment
• Review of Connections
• The 1st two locations Bismarck Fargo to be
  activated in late July
• Would like to add two sites a month after that

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Thank you!