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Project Kick Off Briefing

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Cost Data Integrity Project August 30, 2007 Agenda Project Purpose & Scope Project Team & Timeline Project Organization Project Approach Project Deliverables Project ... – PowerPoint PPT presentation

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Title: Project Kick Off Briefing


1
Project Kick Off Briefing
  • Cost Data Integrity Project
  • August 30, 2007

2
Agenda
  • Project Purpose Scope
  • Project Team Timeline
  • Project Organization
  • Project Approach
  • Project Deliverables
  • Project Status
  • Next Steps

3
Project Purpose and Scope
  • Address broken process with Project Management
    System Capturing Actual Costs
  • Critical Project per CIO
  • Data Capturing and Reporting Issues
  • Different Data Streams
  • Timesheets
  • Vendor Invoices
  • Employee Expenses
  • Scope of Project IT Developmental Projects

4
Project Team and Timeline
  • Four full time SME Subject Matter Experts
  • Project Management System
  • Process Improvement / Six Sigma
  • System Administrative Support 1 Person Budgeted
  • Four Month Duration
  • Three Important Sponsors
  • Chief Information Officer (CIO)
  • Project Management Office
  • CIO Governance Council

5
Project Organization
  • Final authority
  • Sets overall agency policy

Secretary of Agency
  • Champion the project results
  • Critical to getting solutions implemented

Chief Information Officer
  • Main project sponsor
  • Directly supports the project

Director, Project Management Office
  • Works directly with other Project Managers
  • Meets weekly with PMO Staff

Process Improvement Team
6
Project Approach
  • Six Sigma DMAIC Approach
  • Design Identify key inputs critical to the
    process
  • Measure Collect data and measure defects
  • Analyze Root causes of the problem
  • Improve Solutions to solve the problem
  • Control Reach higher sigma levels
  • Include Milestone Reviews for Quality Control
  • Training and SOP Documents probably will be
    required

7
Project Deliverables
  • SIPOC Diagram Map the Process
  • Gantt Chart Main Impacts on Costs
  • Critical to Quality Key Process Inputs
  • Performance Standards What to measure
    performance against
  • Attribute MSA Reliability of Data
  • Hypothesis Testing What will work
  • Control Charts Visually monitor progress

8
Project Status
  • Team in place
  • Preliminary Work
  • Interviewing Targeted Projects
  • Collecting and Reviewing System Data
  • High Level Process Mapping (SIPOC)
  • Project Selection Analysis
  • Thought Process Map

9
Next Steps
  • Approval of Project Charter
  • Finalize Project Plan and Schedule
  • Initial Data Capture and Analysis
  • Identification of Critical to Quality and
    Operating Definitions
  • Establish Baseline Performance Levels
  • Solutions gt Improve gt Control

10
Questions and Comments
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