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Seminar 5 Safety Management System

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Title: Seminar 5 Safety Management System


1
Seminar 5Safety Management System
6 June 2006
  • Mike Connell
  • Dannae Campbell
  • Sarah Sinclair
  • Wayne Williams

2
What is a Safety Management System?
  • An orderly arrangement of interdependent
    activities and related procedures that drives an
    organisations performance.
  • 1996
  • A Safety Management System is an integrated set
    of work practices, beliefs and procedures for
    monitoring and improving the safety and health of
    all aspects of your operation.
  • CASA, July 2002

3
What is a Safety Management System?
  • That part of the overall management systems
    which includes organisational structure, planning
    activities, responsibilities, practices,
    procedures, processes and resources for
    developing, implementing, achieving, reviewing
    and maintaining the OHS policy, and so managing
    the risks associated with the business of the
    organisation.
  • AS/NZS 4801, 2001

4
What is a Safety Management System?
  • What do we make of this?
  • A mixed bag
  • Software not hardware (paper warfare)
  • Can be repetitive or mundane
  • But VITALLY important!!

5
What is a Safety Management System?
Continuous Improvement
Policy
Mgt. policy
Process
Safety (HSE Cases)
Task
Structure
No Structure
5
6
Our Challenge today
  • Explain what is needed under the Regulations
  • Show what makes a good SMS
  • Reconfirm the importance of the SMS at a MHF
  • Show what to look for in Round 2 review and
    revision of the SMS
  • AND make it interesting!!

7
Program for today
  • Regulations
  • What do they ask for?
  • What does WorkSafe look for?
  • Break
  • SMS approaches in use at MHFs
  • SMS elements required for risk control
  • Questions
  • Break

8
Program for today
  • Case Study of SMS element failure
  • (Piper Alpha)
  • Experience from Round 1 and Annual Inspections
  • Break
  • Auditing and Performance Monitoring
  • Operator presentation Round 2 review revise
    SMS
  • Melbourne Water Ms Charmaine Quick
  • Guidance for Round 2 submission
  • Questions

9
  • Safety Case Assessment
  • and the MHF Regs

10
What is Safety Case Assessment?
  • A process which uses desktop assessment and
    onsite verification to see if you comply with the
    regulations.
  • i.e. meet the performance standard
  • Our performance standard for assessing your SMS
  • The MHF regulations and known SMS Standards which
    you may subscribe to. (eg. Australian Standards,
    your own corporate policies)
  • Our assessment tools Focus Rule 7 Safety
    Management Systems, Focus Rule 8 Safety Case
    Demonstrations and your
  • own SMS KPIs

11
Why do WorkSafe verify the SMS?
  • Verification obtains evidence to show that your
    SMS is implemented and functional as you describe
    it.
  • We also verify that your employees
  • have access to the SMS
  • understand their duties in following procedures
  • have been provided information, instruction and
    training
  • where practicable have been consulted in SMS
    development/ changes
  • have been involved in review/revise process

12
Examples of information needed to assess verify
your SMS
  • Your SMS summary and selected procedures
  • Samples of auditing and proof of corrected non
    conformances
  • Proof of monitoring of SMS KPIs
  • Work Safes observations from oversight and
    annual inspection
  • Review of changes as a result of the review and
    revise
  • Training records
  • Interviews with your employees, contractors and
    HSRs
  • Position descriptions
  • Contractual details if the management of control
    measures is outsourced

13
Why do WorkSafe perform these processes ?
  • Because of your need to
  • demonstrate compliance
  • before you can get a licence

What are the drivers for demonstration?
14
Drivers for demonstration - The CEO signed
statement
  • Reg 402(3)(a) and (d)
  • A Safety Case must contain a signed statement by
  • which the operator certifies that -
  • The summary of the SMS is an accurate summary
  • The persons who participate in the implementation
    of
  • the SMS have the knowledge and skills necessary
    to
  • enable them to perform their allocated tasks and
    discharge
  • their allocated responsibilities in relation to
    the SMS

15
  • Drivers for demonstration - Granting of a licence
  • 803(1)(a)
  • The Safety case has been prepared in accordance
  • with regulation 402
  • Reg 402
  • The content of the safety case must be sufficient
  • for the purposes of
  • (a) Demonstrating that the safety management
    system provides a comprehensive and integrated
    management system for all aspects of control
    measures adopted in relation to hazards and major
    incidents

Have you given your assessor enough information
for them to confidently state that demonstration
is adequate?
16
Because WorkSafe can suspend or cancel licences
  • Regulation 808(2)
  • The Authority may suspend or cancel a licence if
    the Authority is satisfied that -
  • (a) The SMS for the licensed MHF no longer
    provides a comprehensive and integrated
    management system for all aspects of control
    measures adopted in relation to hazards and major
    incidents

17
Granting of licence
  • The Authority may grant a licence if,
  • 803(1)(b)
  • The applicant has complied with provisions of
    part 3 of the Regs
  • Part 3 of the MHF regs
  • SAFETY DUTIES OF THE OPERATOR

18
Safety duties of operators
  • Regulation 301(1)
  • The operator of a major hazard facility MUST
    ESTABLISH and IMPLEMENT a SMS for the major
    hazard facility
  • When is your SMS established?
  • When is your SMS implemented?

19
Safety duties of operators
  • Regulation 301(2)
  • The operator MUST USE the Safety Management
    System as the PRIMARY MEANS of ensuring SAFE
    OPERATION of the Major Hazard Facility
  • Does not say preventing Major Incidents
  • What does primary means mean to your site?

20
Safety duties of operators
  • Regulation 301(3)
  • The Safety Management System so established MUST
  • provide a COMPREHENSIVE and INTEGRATED management
    system for all aspects of CONTROL MEASURES
    adopted under Part 3
  • (b) be DOCUMENTED
  • (c) Be so set out and expressed that its contents
    are readily ACCESSIBLE and COMPREHENSIBLE to
    persons who use it

Are you confident that your SMS supports your
CMs for all aspects?
Is your SMS providing comprehensive (effective)
management of your control measures?
21
Safety duties of operators
  • Reg 301(4)
  • The SMS MUST
  • STATE the operators safety POLICY, including the
    operators broad
  • AIMS in relation to the SAFE OPERATION of the
    major hazard facility
  • State the operators SPECIFIC safety OBJECTIVES
  • DESCRIBE the SYSTEMS and PROCEDURES by which
  • these OBJECTIVES are to be ACHIEVED
  • Describe how COMPLIANCE with PART 3 PART 5 is
    to be achieved
  • (part 3 Safety duties of operator), part 5
    (consulting, informing instructing and training)
  • INCLUDE all matters specified in SCHEDULE 2

22
Safety duties of operators
  • Schedule 2 Additional matters to be included in
    the SMS
  • Safety policies and objectives
  • Organisation and personnel
  • Operational controls
  • Compliance with part 3 part 5 of the
    regulations
  • Management of change
  • Principles and standards
  • Performance monitoring
  • Audit

Performance monitoring and Audit will be covered
later in this presentation
23
Safety duties of operators
  • Reg 301(5)
  • The operator must REVIEW and as necessary REVISE
    the Safety Management System if
  • a MODIFICATION is made to the major hazard
    facility
  • a MAJOR INCIDENT occurs at the major hazard
    facility
  • whether or not the circumstances mentioned in
    paragraph (b) or (c) occurs, AT LEAST ONCE EACH 5
    YEARS.
  • To what extent are you going to review/revise
    your SMS?
  • Document this in your review/revise plan

24
Safety duties of operators
  • Reg 307(1)(d) Safety roles for employees
  • The operator of a MHF must develop a role for the
    operators employees including the specific
    procedures they would be required to follow to
    assist the operator in relation to
  • Establishing and implementing a SMS under
    regulation 301.
  • Who writes and/or updates your SMS?
  • Who implements your SMS?
  • Who is responsible for making sure your SMS is
    adhered to?

25
Interpretation of terms
  • Comprehensive?
  • Describes the way that all safety issues
    including control
  • measures are managed
  • Clear link between CM management and the SMS
  • Integrated?
  • The structure is logical, systematic
  • Logical tie-ins to other management systems
  • Corporate systems do not contradict onsite
    systems
  • Comprehensible?
  • Abbreviations and terms used mean something to
    employees
  • Consideration of language issues

26
Interpretation of terms
  • Implemented?
  • Procedures are approved and in circulation
  • Evidence is available completed forms and/or
    checklists
  • Employees are trained and knowledgeable
  • Accessible?
  • Employees are aware how to obtain the most up to
    date or relevant procedures
  • Employees can obtain the SMS information needed
    to support control measures

27
Consulting, informing, instructing and training
  • Reg 501 Consultation with health and safety
    representatives
  • 501(1)(d)
  • The operator of a MHF who is establishing and
    implementing a SMS under regulation 301 must if
    practicable consult with the HSR of each
    designated work group to which the operators
    employees belong

What has happened now with the new Act?
28
OHS Act 2004 Duty of employers to consult
  • Part 4, section 35(1)
  • Duty to consult is now wider than MHF regulations
    originally intended for SMS
  • Where practicable employers need to consult with
    employees on
  • Proposed changes about conduct of work
  • Provision of information/ training
  • Identifying/assessing hazards
  • Making decisions about controls
  • Employee includes, independent contractors and
    any employees of independent contractor

29
Consulting, informing, instruction and training
  • 502(1) (d)
  • The operator of a MHF must provide their
    employees with such information, instruction and
    training in relation to
  • the content and operation of the SMS generally
    as are necessary to enable the employees to
    perform their work in a manner that is safe and
    without risk to health

30
Consulting, informing, instruction and training
503 (b) Further information and access to
documents The operator of a MHF must ensure that
the SMS, the SC and the Emergency Plan or copies
of these documents are readily accessible to the
operators employees
Are you confident that your employees always have
easy access to the most up to date information?
31
Duties of employees
  • Reg 601 (1) (a)
  • An employee at a MHF must follow the operators
    procedures relating to the prevention and control
    of major incidents within the MHF
  • Your SMS should tell your employees what they
  • have to do to remain safe!

32
The Safety Case
  • Reg 402(1)(a)
  • Content of the SC
  • A safety case prepared or revised under this Part
    must
  • Contain a summary of the content of the SMS
  • established under regulation 301
  • Are you satisfied that your summary adequately
  • describes how your SMS works?

33
The Safety Case
  • Reg 402(1)(c)
  • Include the information specified in schedule 4
  • A statement as to how existing control measures
    and the SMS are capable of maintaining safe
    operation of the MHF
  • At all points in the SC where the matter
    addressed is covered by the SMS a clear reference
    to the relevant part of the documented SMS
  • A description of those parts of the documented
    SMS which address the maintenance of the SMS
    (that is, its ongoing effective implementation
    and its ongoing improvement)
  • The SC describes your SMS and justifies
  • decisions based on assessment of risk

34
(No Transcript)
35
Safety Management Systems
Theory Practice
Sarah Sinclair Business Improvement Unit,
WorkSafe Victoria
36
Definition of a Management System
  • Orderly arrangement of interdependent activities
    and related procedures that drives an
    organisations performance
  • SMS - controlling risk through a management
    process

37
Common Elements of Management Systems
ISO 14001 Environmental Management Systems
BS OHSAS 18001 Safety Management Systems
38
OHS Management System Model - AS 4801
Management
Manageme
Review
Revie
nt
g
g
Implementation
Implementation
Measurement
Checking
Operation
Correctiv
Evaluation

Actio
39
Orderly Arrangement - Key Elements of a SMS
  • HSE Model
  • (HSG65)

40
Orderly Arrangement - Key Elements of a SMS
  • Policy
  • Effective health and safety policies set a clear
    direction for the organisation to follow.

41
Orderly Arrangement - Key Elements of a SMS
Organising An effective management structure and
arrangements are in place for delivering the
policy.
42
Orderly Arrangement - Key Elements of a SMS
  • Planning
  • There is a planned and systematic approach to
    implementing the health and safety policy through
    an effective health and safety management system.
  •  
  •  

43
Orderly Arrangement - Key Elements of a SMS
Measuring Performance Performance is measured
against agreed standards to reveal when and where
improvement is needed.
44
Orderly Arrangement - Key Elements of a SMS
  • Auditing and Reviewing of
  • Performance
  • The organisation learns from all relevant
    experience and applies the lessons.

45
More simply.
Health Safety
46
Activity
  • Allocate all Schedule 2 SMS requirements into the
    key elements of your SMS (regardless of what you
    call the key elements)

47
Frequently Asked Questions
  • How big should the SMS be?
  • What should the SMS be called?
  • Should the SMS be integrated with other systems
    eg quality?
  • How many topics/groupings should there be in the
    SMS?
  • Should the SMS be on paper or electronic?

Be appropriate for your site
48
History of your SMS?
  • Corporate (appears from on high)
  • Built from ground up
  • Tacked onto quality system (ISO 9000 or Lloyds
    accredited)
  • Bought off-the-shelf model from consultant
  • SafetyMAP
  • AS 4801
  • From supplier or customer

Suit your site (eg number of people, type of
hazards, experience with systems etc) Meet MHF
Regulations
49
MHF Regulations SMS
SAFETY MANAGEMENT SYSTEM (Reg 301)
IDENTIFY MAJOR INCIDENTS HAZARDS (Reg 302)
ASSESS RISKS LIKELIHOOD CONSEQUENCE (Reg 303)
DECIDE ON CONTROL MEASURES (Reg 303(4))
IMPLEMENT CONTROL MEASURES (Reg 304)
MONITOR AND REVIEW (Reg 306)
50
SMS Control Measures
  • Regulation 301(3)
  • The SMS must provide a comprehensive and
    integrated management system for all aspects of
    control measures adopted under Part 3.

Control Measures
SMS
51
SMS Control Measures
Level 1
Level 2
Outcomes
Hazards
Causes
Incidents
Level 3
Mitigation Controls
Prevention Controls
MI Potential
Threats
52
Pitfalls of Safety Management Systems
  • Off the shelf
  • Global system
  • Head office audits us once every few years
  • Based purely on the regulations
  • External accreditation
  • Quality ? safety
  • Occurred prior to restructure
  • Outsourcing
  • Auditing unrealistic

53
Thank you
WorkSafe Victoria is a division of the Victorian
WorkCover Authority
54
SMS and risk control
The Role of SMS elements in Major Incident
prevention and control
Learning from others experience
55
Buncefield Oil Storage Depot - UK
The Incident
  • ?6.00AM Sunday 11 December 2005
  • Several explosions. At least one of massive
    proportions
  • Large fire engulfed more than 20 large fuel
    storage tanks
  • On-site consequences
  • 43 people injured, none seriously
  • Fire burnt for several days
  • Large number of tanks destroyed

56
Buncefield Oil Storage Depot - UK
Off-Site Consequences
  • Significant damage to commercial and
    residential neighbours
  • ?2000 people evacuated
  • Sections of M1 Motorway closed
  • Very large smoke plume over Southern England ?
    Air pollution
  • Large quantities of foam and water ?
    Contaminated water courses and ground water

57
Buncefield Incident - Direct Cause
  • HSE/EA investigation has now determined direct
    cause still investigating root causes.
  • Tank 912 . overflowed at around 05.30 hours
    .. while being filled at a high rate
  • Large vapour cloud formed and flowed off site
  • First explosion at 06.01
  • Several as yet unanswered questions
  • Why was the overflow not detected for so long?
  • Why was there so much explosive force?

58
Buncefield Fuel Storage before incident
59
Buncefield During the incident
60
Buncefield after the incident
61
Tank Farm Layout
62
Basic Layout of Tank 912
63
(No Transcript)
64
(No Transcript)
65
Exercise
What control measures
  • were in place?
  • could have been in place?
  • were they effective?

66
Control Measure Effectiveness
Control Measures Preventive Level meter
alarm Independent HLA Trip ATG system Operator
surveillance? Mitigative Ignition source
control Fire water system Bunding
Effectiveness Failed before alarm Flow
continued Did not prevent overflow Did not
prevent overflow Vapour cloud went off
site Pump house destroyed Penetrations / joints
failed
67
Exercise
What SMS elements were needed to ensure that the
Control Measures worked when required?
68
Associated SMS Elements
Control Measures Preventive Level meter
alarm Independent HLA Trip ATG system Operator
surveillance? Mitigative Ignition source
control Fire water system Bunding
Supporting SMS Testing inspection? Critical
Function Testing? PM program? Operating
Procedures Training (Design stds/ purchasing
specs?) Design Standards? Maintenance
inspection?
69
Albright Wilson incident from Seminar 3
Albright and Wilson, Avonmouth, UK 1996 A road
tanker of sodium chlorite was accidentally
off-loading to two tanks containing
epichlorohydrin due to a mix-up with delivery
documentation.
What control measures could have been in place
here?
70
Albright Wilson incident
What SMS elements were needed to ensure that the
Control Measures worked when required?
71
Texas City Incident from Seminar 3
Texas City, March 2005 Fire and explosion 15
dead, over 170 injured
What control measures could have been in place
here?
72
Texas City incident
What SMS elements were needed to ensure that the
Control Measures worked when required?
73
Swiss Cheese Model
Some holes due to active failures
Hazards
Other holes due to latent conditions
Losses

Successive layers of defences, barriers,
safeguards
74
Control Measures and SMS
75
Lessons for SMS at MHFs
  • Identify ALL control measures needed to reduce
    risk SFARP
  • Check that there are SPECIFIC SMS elements for
    all specific control measures (dont just rely on
    corporate SMS)
  • Make sure that the SPECIFIC elements are
    IMPLEMENTED, FUNCTIONAL (as in the Safety Case)
    and AUDITED

76
Questions?
76
77
Lunch
78
Piper Alpha, North Sea
  • July 6, 1988, killed 167 men
  • Most of the victims suffocated in toxic fumes
    which developed after a gas leak set off the
    blasts and sparked the fire
  • In November 1990 Lord Cullen's report into the
    disaster severely criticised safety procedures on
    the rig owned by Occidental Oil

79
Piper Alpha, North Sea
  • A litany of deficiencies
  • What SMS elements should have/ could have
    functioned effectively to prevent or mitigate
    this disaster?

80
  • Lessons from Round 1 assessment
  • Lessons from Annual Inspection

81

Lessons from Round 1 assessment
SC outline Proposed SMS was ambitious for
resources available, and left too late
In some cases this meant shorter licences for
sites who developed their SMS from scratch and
could not demonstrate full implementation/SMS
operating history
82
Fit for purpose SMS
Lessons from Round 1 assessment
Difficulty in fitting a 1000 page corporate SMS
into a 10 person site
Underestimated the time taken to modify fine
detail in corporate standards to satisfy the
regulations Most Corporate SMS met the high
level requirements of the regime but not the fine
detail
83
SMS development have a realistic outlook
Lessons from Round 1 assessment
  • A mature SMS is likely to take 5-10 years and a
    few review cycles to create
  • A SMS in development is probably going to take
    1-2 years to write and 2-3 years to bed in

84
Lessons from Round 1 assessment
  • MHF regs dont cover aspects such as document
    control
  • Some sites have found that integrating their
  • EMS/QMS/SMS works for them
  • Where major hazards and general OHS are managed
    through separate systems, there are likely to be
    efficiency benefits from integrating systems as
    far as feasible
  • (Demonstrating reg 301 Primary means)

85
Using 3rd parties to write an SMS wasnt always
successful
Lessons from Round 1 assessment
  • Findings during Round 1 indicated that, in some
    cases, third parties who had been contracted to
    develop the SC and SMS were working on a
    different schedule to which the operator intended
  • In some cases the operator was not being properly
    informed about, or was not acting on, the results
    of the third partys development work
  • Operators must ensure that there is appropriate
    management and monitoring of any activities of
    third party organisations that are critical to
    SMS development and the control of major hazards

86
Lessons from Round 1 assessment
Monitoring/audit /review
  • A number of examples were identified where
    operators auditing processes did not detect
    problems with implementation of management
    systems
  • This was due to auditing processes which focussed
    on the documentation (desktop only) and did not
    audit use of systems on the ground
  • Auditing at MHFs needs to address not only the
    contents of the safety management system, but
    also that it is implemented to the operators
    satisfaction and functional
  • i.e. managing the risk as intended

87
Lessons from annual inspection
  • Management of Change
  • Often applied only to equipment changes and does
    not cover organisational or procedural changes
  • Risk assessments are not being formalised in the
    manner specified in the procedure
  • Safety Case not updated in timely manner to
    reflect change
  • Training
  • Aspects of training not formalised
  • Core training not identified in Safety Case
  • Training on high risk activities not prioritised
  • Poorly resourced (more significant in sites which
    are RTOs)

88
Lessons from annual inspection
  • 3rd party management
  • 3rd parties give detailed technical reports back
    to operator but
  • no review/actioning of non conformances are done
    by site
  • Assets managed by third parties are not kept on
    sites radar i.e.
  • not in maintenance programs. Therefore test
    interval not known
  • by operator and can not be tracked
  • Contractual arrangements do not define KPIs or
    COPs - 3rd party
  • Outsource to subcontractor and MHF unaware and
    has no control

89
Lessons from annual inspection
  • Permit to Work
  • Lists of personnel for authorising and receiving
    permits were not current
  • Permit issuers/receivers not formally trained
  • Authorisations not conducted diligently

90
Reasons for improvement notices issued during
Round 1
  • SMS element no longer represents actual site
    practice
  • Employees not trained in aspects of SMS needed
    for their work
  • Employer did not consult with HSR about changes
    when it was practicable
  • Sites not auditing
  • SMS element not implemented
  • Sites not updating the SMS after a modification

91
Coffee time
92
Auditing Occupational Health Safety Management
Systems
Wayne Williams Management Systems Branch,
WorkSafe Victoria
93
OHSMS Its only common sense
94
OHSMS Audit
Stage 1Does the organisation have a system that
meets the required standard?
Stage 2 Does the organisation follow its own
system procedures, and are they effective?
WHAT THEY DO
WHAT THEY SAY
OHSMS
Standardeg SafetyMAP, AS 4801
Stage 1 Stage 2 Standard
95
Systems more to them than meets the eye
The day to day stuff The support
structures
What they want us to see Whats being
kept from us
96
(No Transcript)
97
Evidence gathering
  • Examination of documented procedures
  • Interviews discussions with employer employee
    representatives
  • Workplace observation verification
  • Examination of records

98
Evidence value
  • Valid .relevant to audit criterion
  • Authentic....authorised document
  • Current.actioned, recorded, up to date
  • Reliableheard from source, observable
  • Consistent..sampled from a number of sources
  • Sufficient.enough examples/samples

99
The Audit Process
  • Preaudit meeting
  • Document review (desk top activity)
  • Opening meeting
  • On site audit activities
  • Exit meeting preliminary results
  • Draft report
  • Comment feedback analysed included
  • Findings in final report
  • Recommendations to management
  • Corrective action plan evaluated
  • Monitor follow up

100
Audits benefits and limitations
  • evaluates the effectiveness of systems
  • identifies opportunities for improvement
  • puts regular attention on critical areas
  • demonstrates commitment
  • verifies legal compliance
  • -
  • relies on auditor knowledge, skills, experience
  • knowledge of legislation, attention to detail
  • depends on audit standard, audit brief and audit
    process
  • eg time allowed, people made available etc
  • continuous improvement may NOT be the primary
    goal
  • eg certification, self insurer/MHF licence

101
If at first you dont succeed . Give up
102
  • Safety Management System
  • Key Performance Indicators

103
Developing SMS KPIs - Regulatory driver
  • Reg 310(4)(e), schedule 2 (7)
  • SC is to include performance standards for
    measuring the effectiveness of the SMS which
  • Relate to all aspects of the SMS (not just MI)
  • Are sufficiently detailed to ensure that the
    effectiveness is apparent from the documentation
  • Include steps to be taken to continually improve
    all aspects of the SMS
  • SC to include a description of the way in which
    these performance standards are met

104
Developing KPIs A simplified approach
Get a team of people together - management
reps/HSRs/OHS specialists/ SMS owners/ other
interested employees Have available your safety
objectives for the site Have access to your SMS
procedures and personnel who understand how they
work on site Have an understanding of the
difference between lead/lag indicators and how
they may be measured. Set the context of the
meeting Workshop possible KPIs Gain general
consensus Collect and collate the KPIs over a
3-6 month period Hold review meeting and revise
if necessary
105
Developing SMS KPIs
  • Challenge is to develop KPIs which support the
    operator's safety objectives
  • Consider SMART - Specific, Measurable,
    Achievable, Realistic, Targeted
  • Obtaining management commitment - KPIs can not
    be developed in isolation
  • KPIs should mean something to the people in your
    organisation
  • KPIs are not set in stone as your safety
    culture changes so may your KPIs

106
Examples of SMS KPIs
Permit to work Management of change Operating procedures Auditing Incident or near miss caused by a failure of this system permits audited compliant with procedure Incident or near miss caused by a failure of this system of plant mod forms completed satisfactorily temporary changes beyond their time limit of procedures completed per plan of procedures reviewed as per plan audits completed to schedule non conformances closed out/ month

107
Preparing for Round 2 Review/Revise SMS
  • Charmaine Quick
  • Manager, ME Asset Management and Asset
    Information
  • Melbourne Water Corporation

108
Round 2 SMS Review/ Revise
  • What are the drivers for improving your SMS?
  • Those you define in your own SMS
  • Regulatory drivers in OHS Act Regulations
  • How do you go about it?

109
SMS Your drivers
Your outputs
Your inputs
?
Whats driving your SMS?
Safer site Safety culture More productive More
efficient
110
Review and revise - Regulatory driver
(301(5)(c))
Taken from Guidance note 29
Defined Outputs Updated SMS Updated summary of
SMS in the SC Update KPIs Training needs for
employees Implementation plan for changes
SAFER SITE!
  • Define inputs
  • Performance monitoring information
  • Changes to SMS (MOC)
  • Control measures review
  • Control measures performance review
  • New knowledge
  • Incident reviews
  • Organisational changes
  • Change in responsibilities /
  • accountabilities
  • Changes in corporate SMS policy
  • Changes in auditing processes

Reviewing your SMS is a team effort
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An approach for Round 2
  • Start with list/register of CMs and SMS elements
    needed to support them
  • Check if there have been CHANGES to/in
  • Revised CMs from review to date
  • SMS revisions in MoC register
  • SMS issues identified in Root Cause Analysis of
    incidents
  • Performance issues from monitoring auditing
  • Identify and implement any corrective actions
    needed to address performance issues (if not
    already done)
  • Update SMS (and summary) if needed

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Sources of additional information
  • Guidance note 29 - Safety Case Review/ Revise
  • Guidance note 12 - Safety management system
  • Focus rule 7 Safety Case Assessment - safety
    management systems
  • Focus rule 8 Safety Case demonstrations
  • Australian government OHS management systems
    Safety MAP 4th edition workbook
  • AS/NZS 48012001 Occupational health and safety
    management systems specification and guidance for
    use
  • AS/NZS 48042001 Occupational health and safety
    management systems, general guidelines on
    principles, systems and supporting techniques.

113
Sources of Additional Information
  • Guidance note on industry lessons from developing
    and implementing the safety case in Victoria
    (Pacia -2003)
  • Successful health and safety management, HSG65,
    ISBN 0 7176 1276 7
  • Preparing safety reports control of major
    accident hazard regulations 1999, HSG190 HSE
    Books, ISBN 0 7176 1687 8
  • Major accident prevention policy and safety
    management system (Part 2, chapter 4)
  • API publication 9100, model environmental health
    and safety management system and guidance

114
Questions?
WorkSafe Victoria is a division of the Victorian
WorkCover Authority
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