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eProcurement at the University of Pennsylvania

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eProcurement at the University of Pennsylvania SciQuest Find, Buy & Manage Seminar Princeton, New Jersey October 23, 2003 Presentation Agenda About Procurement ... – PowerPoint PPT presentation

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Title: eProcurement at the University of Pennsylvania


1
eProcurement at the University of
Pennsylvania
  • SciQuest Find, Buy Manage Seminar
  • Princeton, New Jersey
  • October 23, 2003

2
Presentation Agenda
  • About Procurement at Penn
  • eProcurement Business Objectives
  • Phase I Key Accomplishments
  • Phase II Business Objectives
  • Critical Success Factors
  • Conclusion
  • Contact Information
  • Q A

3
About Procurement at Penn
  • Delegated buying environment - 1,900 purchasing
    system users creating requisitions at the
    point-of-demand and approving orders lt5,000
  • Oracle Financials - Oracle Release 11i
    Purchasing, Payables General Ledger with
    iProcurement electronic requisition
  • Penn Marketplace - Penns private supplier
    exchange launched in January 2002 for most
    commonly order products and services
  • Annual Purchase Volume - 275,000 transactions
    700M in spend

4
eProcurement Business Objectives
  • Make purchasing easy - increase customer
    satisfaction, compliance and utilization by
    reducing time effort related to buying
    activities
  • Focus on core competencies - enable purchasing
    staff to focus on customer and supplier
    relationship management, contract negotiations,
    sourcing, and cost saving opportunities
  • Leverage technology for ROI - implement
    technology to achieve process efficiencies by
    reducing effort, cycle time, and costs

5
Phase I Key Accomplishments
  • Efficiencies - 92 of all purchase orders
    created, approved, and electronically transmitted
    to suppliers in less than one hour
  • Utilization - 54 of purchase orders issued to
    the 32 Penn Marketplace suppliers (25,000 in
    supplier database) and 42 of invoices received
    via EDI
  • Cost Savings - 67 Million in documented hard
    dollar product service cost savings
  • Compliance - 78 reduction in maverick buying

6
Phase II Business Objectives
  • Enhanced Penn Marketplace - implement SciQuest
    hosted Penn Marketplace on January 5, 2004
  • Supplier Enablement - increase supplier and
    content enablement to approximately 75 suppliers
    and over 3M SKUs
  • Utilization - increase utilization rates to 70
    of transactions 50 for EDI invoices
  • Customer Satisfaction - introduce new
    functionality at the point-of-demand to further
    streamline the buying process

7
Critical Success Factors
  • Strategic Business Partner - utilization of
    SciQuests Spend Director product, supplier and
    content enablement capabilities
  • Supplier Participation - further promote
    eProcurement as a competitive advantage for
    suppliers resulting in the opportunity for a
    significant increase in market share
  • Content Enablement - offer customers a
    combination of third party hosted content and
    punch-out to key contract supplier web sites
  • Content Management - enhance buyer and supplier
    collaboration for management of Penn specific
    content contract pricing

8
Strategic Business Partner
  • Implementation of SciQuests Spend Director
    product provides new and enhanced functionality
  • Individual Corporate favorite lists
  • Quick order functionality
  • Robust search capability
  • Online configuration and searching for
    researchers
  • Ability to private label site presentation and
    terminology

9
Supplier Participation
  • Competitive advantage for Penn Marketplace
    suppliers
  • Participating suppliers enjoyed a 16 to 42
    increase in business in 2002
  • Product exposure to all buyers within Penn
  • Effective platform for internal web based
    marketing of new products and promotions
  • Positions minority-owned and small businesses on
    a level plying field with major suppliers

10
Content Enablement
  • Opportunity for Penn to significantly increase
    product service offerings
  • Hosted content for low turnover product catalogs
  • Punch-out to configurable suppliers high volume
    high turnover product catalogs
  • Line item attributes for preferred product,
    supplier diversity and green products

11
Content Management
  • Streamlined process for managing supplier content
  • SciQuest provides web based administrative tools
    for reviewing approving new supplier content
  • Quicker approval of changes to existing supplier
    content
  • Helps ensure compliance with terms of supplier
    pricing agreement

12
Conclusion
  • At Penn, the successful adoption of eProcurement
    significant ROI has been realized by the.
  • campus wide utilization of eProcurement buying
    tools
  • increased customer satisfaction with redesigned
    business processes and recommend suppliers
  • reallocation of central resources to value added
    activities
  • success of strategic supply chain and cost
    savings initiatives

13
Contact Information
  • Ralph Maier
  • Associate Director, Purchasing Services
  • University of Pennsylvania
  • Phone (215) 898-1452
  • E-Mail maierr_at_pobox.upenn.edu
  • Internet www.purchasing.upenn.edu
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