Protocol Fundamentals A Workshop for Philo’s Presented by Janet E. Armand International Protocol Chairperson and Linda D. Brown, Kelly N. Davidson, Sandre Mitchell International Protocol Committee - PowerPoint PPT Presentation

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Protocol Fundamentals A Workshop for Philo’s Presented by Janet E. Armand International Protocol Chairperson and Linda D. Brown, Kelly N. Davidson, Sandre Mitchell International Protocol Committee

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Title: Protocol Fundamentals A Workshop for Philo’s Presented by Janet E. Armand International Protocol Chairperson and Linda D. Brown, Kelly N. Davidson, Sandre Mitchell International Protocol Committee


1
Protocol FundamentalsA Workshop for
PhilosPresented byJanet E. Armand
International Protocol ChairpersonandLinda D.
Brown, Kelly N. Davidson, Sandre
MitchellInternational Protocol Committee
2
CHANGE
  • Nothing survives the passing of years without
    change
  • It is prudent, therefore, to periodically
    review and evaluate our organizations social
    customs and how it functions within the
    parameters of social and organization decorum.
  • International Past Grand Basileus Mynora J. Bryant

3
MISSION STATEMENT
  • Sigma Gamma Rho Sororitys aim is to enhance the
    quality of life within the community. Public
    service, leadership development and education of
    youth are the hallmark of the organizations
    programs and activities. Sigma Gamma Rho
    addresses concerns that impact society
    educationally, civically, and economically.

4
WHAT IS PROTOCOL?
  • The customs and regulations dealing with
    diplomatic formality, precedence, and etiquette.

PHILO
Good Manners Representation
5
PROTOCOL FOR RECEIVING OFFICERS
  • Introductions
  • International Grand Basileus (membership and
    affiliates stand).
  • Regional Syntaktes (membership and affiliates
    stand Regional Level only when the Grand
    Basileus is not present).
  • National Philo President (Philos stand).
  • Regional Philo President (Philos stand).
  • Chapter Basileus or President (officer will
    stand, audience will applause).
  • Introduction of Officers (announce lowest ranking
    to highest ranking).
  • Recognition of Officers (announce highest ranking
    to lowest ranking).
  • Guests (announce highest ranking first).
  • Note If guests speak, allow lowest ranking to
    speak first).
  • Public officials (highest to lowest ranking
    official).
  • Double titles (chose one Dr. or Philo Advisor ).

6
HOW TO PRONOUNCE OFFICERS TITLES
  • International Grand Basileus
    National President
  • International 1st Grand Anti-Basileus
    National Vice-President
  • Regional Syntaktes Regional
    President
  • Basileus Local President
  • Anti-Basileus Vice-President
  • Grammateus Financial Secretary
  • Anti-Grammateus Secretary
  • Tamiochus Treasurer
  • Epistoleus Editor

7
PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS
  • Members of Sigma Gamma Rho Sorority should never
    be addressed as Soror by affiliates or
    non-members. This greeting is reserved only for
    members of the sorority.

8
PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS
  • International
  • Introducing All international officers should
    be introduced as International Grand. (ex.
    International Grand Basileus Joann Loveless).
  • Past officers should be introduced as
    International Past Grand. (ex. International Past
    Grand Basileus Corine Green).
  • Greeting or Addressing All international
    officers should be greeted or addressed as Grand.
    You should use their last name only.
  • Good morning or good afternoon Grand Basileus
    Loveless.
  • Good morning or good afternoon Past Grand
    Basileus Bryant.
  • Grand Basileus Loveless, may I speak with you?

9
PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS
  • Regional
  • Introducing All regional officers should be
    introduced starting with their region. (ex.
    Southwest Regional Syntaktes Brenda Canty,
    Central Regional Undergraduate Chapter
    Coordinator Pamela Lee).
  • Past officers should be introduced starting with
    their current status, region, office and name.
    (ex. Past Southeast Regional Syntaktes Jackie
    Mays).
  • Greeting or Addressing All regional officers
    should be greeted or addressed stating their
    office first, then their name. You should use
    their last name only.
  • Good morning or good afternoon Syntaktes Canty.
  • Good morning or good afternoon Past Syntaktes
    Hiller.
  • Syntaktes Franklin, may I speak with you?

10
PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
SORORITY MEMBERS
  • Local
  • Introducing All local officers should be
    introduced starting with their office. (ex.
    Basileus Lillie Reed).
  • Past officers should be introduced starting with
    their office. (ex. Past Basileus Sadie Ludley).
  • Greeting or Addressing All local officers
    should be greeted or addressed stating their
    office first, then their name. You should use
    their last name only.
  • Good morning or good afternoon Basileus Lott.
  • Good morning or good afternoon Past Basileus
    Penix.
  • Basileus McMillion, may I speak with you?

11
PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
APPOINTED SORORITY MEMBERS
  • Introducing
  • International All international appointed
    officers should be introduced as International.
    (ex. International Legal Advisor Karyn A.
    Thomas).
  • Regional All regional appointed officers should
    be introduced starting with their region. (ex.
    Southwest Region Parliamentarian, Dolly Spencer).
  • Local All local appointed officers should be
    introduced starting with their position. (ex.
    Rhoer Advisor Stephanie Rhine).

12
PROTOCOL FOR INTRODUCING, GREETING AND ADDRESSING
APPOINTED SORORITY MEMBERS
  • Greeting and Addressing
  • All local appointed officers should be greeted or
    addressed by their name.
  • Good morning or good afternoon Ms./Mrs. Caldwell.
  • Ms./Mrs. Wommack, may I speak with you?

13
PROTOCOL FOR INTRODUCING DAIS
  • Dais Introductions International, Regional and
    Local Meetings.
  • Establish who will be seated on the dais.
  • Create a seating reservation chart.
  • If there is a procession, where the participants
    will process in, a dais line-up should be
    created. Your president should be the last to
    process in on all levels of the sorority.
  • Once the participants are seated, the host will
    introduce the dais from left to center and from
    right to center.
  • Always introduce your president last.

14
PHILO ORGANIZATIONAL CHAIN OF COMMAND LOCAL LEVEL
15
PHILO ORGANIZATIONAL CHAIN OF COMMAND REGIONAL
LEVEL
16
PHILO ORGANIZATIONAL CHAIN OF COMMAND
INTERNATIONAL LEVEL
17
OPERATIONAL COURTESIESINTERNATIONAL AND REGIONAL
OFFICERS VISIT
  • Chapter visits
  • Complimentary Housing
  • Meals
  • Transportation
  • If your chapter is hosting an event and would
    like to invite your International and/or Regional
    President, you must send out the invitation
    minimum three weeks before the event date.
  • Follow-up with a call or card to see if the
    invitation has been received.
  • If the officer(s) accepts the invitation, send
    out the following information at lease two weeks
    before the event
  • Type of event
  • Date
  • What is her role at the event
  • Transportation and hotel arrangements
  • Officer can make her transportation
    arrangements if she desires and notify the
    chapter about the cost and schedule.
  • Please communicate with your International and
    Regional President concerning any communication
    you received about the sorority or your affiliate
    club.

18
OPERATIONAL COURTESIESDONTS
  • Speaking on behalf of Sigma Gamma Rho Sorority
    (Dont)
  • NO ONE, including members of Sigma Gamma Rho
    Sorority or affiliates should speak on behalf of
    the sorority unless authorized by the Grand
    Basileus, Regional Syntaktes or chapter Basileus.
  • All communications presented en masse to
    Sorors or Philo members must be previewed by the
    Grand Basileus, Regional Syntaktes or Philo
    President.
  • Establishing Protocol (Dont)
  • Once the dais has been introduced, the next
    presenter should not say, Protocol having
    already been established.

19
OPERATIONAL COURTESIES OFFICER PROTOCOL
  • Secure books/files necessary to perform your
    duties.
  • Know Philo guidelines/rules.
  • Present written reports for all meetings.
  • Follow International Grand Basileus/Regional
    Syntaktes/Philo Presidents plan of action.

20
OPERATIONAL COURTESIES DUTIES OF THE HOST
CHAPTERBOULE OR REGIONAL CONFERENCE
  • Provides
  • Accommodations for the Philo President.
  • Host chapter assistance to insure an orderly and
    efficiency conference registration and hotel
    registration process.
  • Transportation for International and Regional
    Philo Officers.
  • A refreshment welcome basket. (Optional)
  • Local publicity arrangements for press
    conference for Philos.
  • Communicate with the International Philo
    Coordinator to get directions.

21
OPERATIONAL COURTESIES INSTALLATION OF OFFICERS
  • International
  • National Philo Coordinator.
  • Regional
  • Regional Philo Coordinator.
  • Local
  • Chapter Advisor and/or Chapter Basileus.

22
OPERATIONAL COURTESIES PHILO PRESIDENT PROTOCOL
  • After installation - President introduces Philo
    installed officers and give a short acceptance
    speech.
  • Outgoing Philo President passes the gavel.
  • Outgoing officers are thanked for their service.
  • Duties/responsibilities are described to new
    officers.
  • Committee Chairs are announced.
  • Note Parliamentary rules should be used at all
    times when conducting chapter meetings.

23
MEMBERSHIP PROTOCOL
  • Meetings
  • Attend, be timely, be recognized by Chair before
    speaking, be a team member.
  • Member to Member
  • Respectful communication.
  • Paraphernalia
  • Only Philo paraphernalia should be worn.
  • Courtesies of daily living.
  • Social graces.

24
DRESS PROTOCOL FOR MEETINGS
  • Gold, White or White and Gold, suit, dress,
    pantsuit or skirt and blouse should be the attire
    for all meetings.
  • Meetings
  • Local
  • Area
  • Regional
  • Boule
  • Note Casual jackets with the Philo shield,
    wording, etc. should not be worn to meetings.
    Wear appropriate clothing that will protect you
    from any change in temperature in the meeting
    room. For all business meetings business attire
    shall be worn.

25
DRESS PROTOCOL FOR FORMAL EVENTS
  • Appropriate Dress
  • Gold, White or White and Gold evening pantsuit,
    floor or tea length gown, evening suit.
  • Comfortable evening shoes.
  • Evening handbag.
  • Not Appropriate Dress
  • Street pantsuit, dress, dress suit or skirt or
    blouse.
  • Costume paraphernalia jewelry (Not to be worn on
    formal attire).
  • Casual shoes, flip flops, casual sandals.
  • Work handbag and Conference Registration bag.
  • YOUR CONFERENCE REGISTRATION BADGE SHOULD NOT BE
    WORN TO ANY FORMAL EVENT

26
DRESS PROTOCOL FOR CEREMONIES INDUCTION
  • INDUCTEES
  • White dress, dress suits or skirt and blouse.
  • PHILOS
  • Gold White or White, and Gold dress, dress suits
    or skirt and blouse.
  • ABSOLUTELY NO PANTS!
  • Recommendation That the active Philo members
    wear gold and white or gold.
  • Rational Wearing the gold and white or gold
    distinguish between the inductees and the active
    members.

27
DRESS POTOCOL FOR CEREMONIES FUNERAL SERVICES
FOR AFFILIATE AND MEMBERS OF SIGMA GAMMA RHO
  • PHILOS
  • Gold, White or White and Gold dress, dress suits
    or skirt and blouse.
  • ABSOLUTELY NO PANTS!

28
TEN CORE RULES OF NETIQUETTE
  • Remember the human
  • standards of behavior online.
  • Know where you are in cyberspace.
  • Respect others time bandwidth.
  • Make yourself look good online.
  • Share expert
  • knowledge.
  • Help keep flame
  • wars under control.
  • Respect other
  • peoples privacy.
  • Dont abuse your
  • power.
  • Be forgiving of mistakes.
  • Remember you can delete on the screen, but
    remains on the hard drive. Be careful what you
    write.

29
Manual Distribution - Electronically

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