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New Employee Orientation

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New Employee Orientation Office of Human Resources University of Maryland University College Regular Status Employees and 12 Month Collegiate Faculty – PowerPoint PPT presentation

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Title: New Employee Orientation


1
New Employee Orientation
  • Office of Human Resources
  • University of Maryland University College
  • Regular Status Employees
  • and 12 Month Collegiate Faculty

2
OHR Benefits Information
  • Morvena Bourne Benefits Specialist
  • Rashel Byrd Interim Assistant Director
    Benefits/HROD Consultant
  • _______________________________________
  • Email Address - benefits_at_umuc.edu
  • Office of Human Resources University Center
    Suite 312
  • Phone 240-684-5559
  • Fax 240-684-5585
  • Website intranet.umuc.edu/hr
  • Inter-Office Mail UC 312

3
Transcript Request
  • If applicable
  • Official transcript must be submitted within 30
    days of your employment date
  • Have your sealed transcript mailed directly to
  • Office of Human Resources
  • 3501 University Blvd. East
  • University Center Suite 312
  • Adelphi, MD 20783
  • (240) 684-5589

4
Direct Deposit
  • Mandatory for all state employees
  • May directly deposit funds into any regular
    checking account at one banking institution
  • Eligible for membership with the State Employees
    Credit Union (SECU) - www.secumd.org
  • (May set up a payroll deduction to have funds
    transfer to SECU account. Only instance where you
    can have funds going to more than one banking
    institution.)
  • If you have any questions regarding Direct
    Deposit contact myhr_at_umuc.edu or call
    240-684-5552.
  • (ALLOW APPROXIMATELY 2 PAY PERIODS FOR
    PROCESSING)

5
Leave Accruals
Exempt/12 Month Faculty Non-Exempt
Per Pay Days/Hrs Days/hrs
Sick Leave 15 / (4.62) 15 / (4.62)
Annual 22 / (6.77) 10 / (3.08)
Personal 3 / (24hrs per year) 3/ (24hrs per year)
Holiday 14 yearly 14 yearly
  • You can only carry over 50 days (400 hrs) of
    unused annual leave to the next calendar year.
  • There is no limit to the amount of sick leave
    that may be accrued.
  • Non-Exempt Regular status employees cannot
    use annual leave during their six month
    probationary period.
  • Exempt and 12 Month Faculty status employees
    have a one year probation period, but it does not
    affect the ability to use leave.

15 Holidays during an election year
6
Tuition Remission
  • Employees receive up to 8 credits per semester
  • May attend any of the USM institutions
  • Semesters include Spring, Summer and Fall
  • Spouse/ Dependents of Regular and 12 Month
    Faculty employees are eligible for remission
    towards their first undergraduate degree after
    the employee has worked for 2 years
  • 100 of course load at UMUC per semester
  • 50 of total course load per semester at other
    USM institutions
  • Spouse/ Dependents can attend other USM
    institution only if major is not offered at UMUC.
  • Tuition is not subject to taxation for employees
    enrolled in graduate-level coursework, with the
    exception of any amounts exceeding 5,250 per
    calendar year.   For spouses and dependents
    taking graduate-level coursework, the employee
    is subject to taxation  for the entire amount. 
    If you exceed the IRS taxable limit, or your
    spouse or dependent takes graduate courses, you
    will be responsible for any applicable taxes.

7
Spouse/Dependent Scholarship
  • UMUC is offering limited scholarships to help
    cover the cost of one undergraduate or
    graduate-level coursework per semester for
    spouses and dependent children of eligible
    employees.
  • Non-exempt and Exempt
  • No waiting period
  • Visit the link below to obtain the necessary
    forms and additional information
  • http//www.umuc.edu/students/UMUC20Scholarship.p
    df

8
Retirement
  • Enrolling in a retirement plan is mandatory for
    non-exempt and exempt regular status employees
    and 12 Month Faculty
  • Non-exempt employees must enroll in the Employees
    Pension System with the Maryland State Retirement
    Agency
  • Exempt regular employees must choose between the
    Employee Pension System and the Optional
    Retirement Plan (ORP)
  • 12 Month Faculty must choose between the
    Teachers Pension System and the Optional
    Retirement Plan (ORP)
  • You must have your selection and completed
    enrollment forms ready for submittal on your
    first day in order to be placed on payroll

9
Retirement
  • MSRPS Employees Modified Pension System
  • Mandatory participation for regular non-exempt
    employees Optional for regular exempt employees
    and 12 Month Faculty
  • Mandatory 7 employee contribution
  • 10 year vesting period (length of time required
    in order to receive state contribution)
  • MSRPS manages the assets of the pension trust for
    all participants
  • Full health benefits subsidy after 25 years of
    creditable service for employee and eligible
    dependents (pro-rated after 10 years creditable
    service, for example 12 years of service prorated
    at 12/25 of health subsidy)
  • Eligible for retirement at age 65 with 10 years
    eligible service or Rule of 90 (age plus eligible
    service must equal 90)

Retirement Counselor at (410)-625-5555 or
1-800-492-5909 www.sra.state.md.us
10
Retirement (contd)
  • Optional Retirement Plan (ORP)
  • Available only to Regular Exempt Employees and 12
    Month Faculty
  • No Employee Contribution
  • No vesting period
  • State Contributes 7.25 of salary to plan of
    employees choice
  • Contributions made over 20 pay periods
  • Employee selects a vendor and determines the
    investment allocations
  • Full health benefits subsidy for employee after
    25 years of state service, must have 25 years to
    receive subsidy for dependents

11
ORP Retirement Plan Websites
  • Optional Retirement Plan vendor sites
  • TIAA-CREF www.tiaa-cref.org
  • FIDELITY INVESTMENTS www.fidelity.com

12
Retirement Factors to Consider
  • If you select the Optional Retirement Plan that
    is an irrevocable decision, you can not later
    switch to the Pension System.
  • Exempt Status and 12 Month Collegiate Faculty
    Members that select the Pension System may switch
    to the Optional Retirement Plan within one year
    from your date of eligibility date (Hire Date or
    Transfer Date)
  • If you switch from the Pension System to the
    Optional Retirement Plan this may result in a
    change in eligibility for the State health
    benefits plan and subsidy at the time of
    retirement
  • Time spent in one plan does not count towards
    eligible years of service in the other plan

13
Supplemental Retirement Annuity
  • Employee contribute specified dollar amount per
    pay period
  • May enroll at any time
  • Enrollment package is separate from Optional
    Retirement Plan
  • Employee manages how funds are invested
  • Vendors are
  • TIAA-Cref www.tiaa-cref.org
  • Fidelity Investments www.fidelity.com
  • Maryland Supplemental Retirement Plans
    www.msrp.state.md.us

14
Health Benefits Enrollment
  • Benefits Enrollment Time Limit
  • You have 60 days from your hire date to enroll in
    benefits
  • Eligible as of your hire date
  • Effective date either the 1st or 16th of the
    month
  • You will be notified via email of your effective
    date
  • A retro-active adjustment to cover premiums prior
    to official effective date can be processed at
    your request
  • Bi-weekly payroll deductions
  • Forms can be sent via inter-office mail to the
    Benefits Unit at UC 312.

15
Health Benefits
PPO May choose any physician at time of services, will dictate out of pocket expense. POS May choose an in-network physician but have the option to choose out-of-network services, must choose a PCP, referrals required EPO Covers In-Network benefits, national coverage, no referral needed with certain plans, may need to choose a PCP
CareFirst BCBS United Healthcare CareFirst BCBS MPOS requires PCP and referral United Healthcare AETNA QPOS BlueChoice Aetna PCP required United Healthcare PCP required
16
Health Benefits
  • All medical plans include vision benefits
  • Mental health and substance abuse coverage
  • PPO and POS plan members managed by APS
    Healthcare Inc.
  • EPO plan members managed by health plan vendor.

17
Prescription Benefits
  • Catalyst RX Prescription Benefits
  • Separate from Medical Insurance
  • Covers cost of approved prescription drugs
    subject to nominal co-pays
  • Co-Pays (1-45 Days)
  • 10.00 Generic Drugs
  • 25.00 Preferred Brand Name Drugs
  • 40.00 Non-Preferred Brand Name Drugs

18
DENTAL BENEFITS
DPPO DHMO
May choose any dentist but choice determines out of pocket expense Subject to deductible and 20 co-insurance Must choose a primary dentist and receive all services in-network See benefits booklet for fee schedule
United Concordia www.ucci.com United Concordia www.ucci.com

19
Life Insurance
Main Enrollment Form
End of Health Benefits Packet
  • MetLife
  • Term Life Insurance
  • Minimum Policy available 10,000
  • Coverage in increments of 10,000
  • 50,000 coverage no medical review required
  • Maximum coverage 300,000
  • Enroll as new hire or during open enrollment
  • Dependent Life 5,000 increments, up to 50 of
    employees coverage, max. 150,000
  • Portable
  • Accelerated benefit 50 of the face value
  • Must complete a designation of beneficiary form
  • Unum
  • Term Life Insurance
  • Minimum Policy available 10,000
  • Coverage in increments of 10,000
  • 50,000 coverage no medical review required
  • Maximum of 6x your salary or 750,000
  • Enroll anytime with medical review
  • Dependent Life - 10,000 increments, up to 100
    employee amount or 150,000, up to 20,000
    without medical review
  • Portable
  • Accelerated benefit 50 to 750,000
  • Survivor support financial counseling services
    administered through AYCO
  • Must complete a designation of beneficiary form

20
Accidental Death/Dismemberment
  • AD D
  • Administered through MetLife
  • Provides a benefit in the event of accidental
    death or dismemberment for employee and/or family
  • Available in increments of 100,000, 200,000 or
    300,000
  • Must complete a designation of beneficiary form

21
Long Term Disability Long Term Care
  • Long Term Disability
  • Administered through Unum
  • An Income Protection Program
  • Maximum Income Benefit equal to 60 of employees
    salary up to 8,000 per month
  • Must choose 90 or 365 elimination period
  • Enrollment forms located at end of Health
    Benefits Packet
  • Long Term Care
  • Administered through Prudential
  • Insurance that covers expenses of care received
    either at home or in a facility when assistance
    with activities of daily living is needed
  • Available to the employee and spouse, parents,
    siblings, adult, children, in-laws and
    grandparents
  • To sign-up please request enrollment forms

22
Flex Spending
  • Flexible Spending Accounts
  • Administered through ConnectYourCare
  • Health Care Reimbursement Account or Day Care
    Reimbursement Account
  • Redirects part of employee pay before Federal
    Income or Social Security Taxes are computed
  • Allows for payment of health care expenses with
    tax free money

Website http//www.connectyourcare.com/statemd/

23
Flex Spending
Example With FSA Without FSA
Annual pay 35,000 35,000
Pre-tax contribution to FSA -1,500 -0
Taxable Income 33,500 35,000
Federal income and Social Security taxes -7,107 -7,597
After-tax dollars spent on eligible expenses -0 -1,500
Spend able income 26,393 25,903
Tax savings with your FSA 26,393 - 25,903 490 26,393 - 25,903 490
24
Weather Emergency Updates
  • In the event the University has to close due
    to inclement weather or other emergency
    situations call
  • 301-985-SNOW
  • (7669)
  • or visit
  • www.umuc.edu/weather
  • for updates and status

25
Contact Information
Direct Deposit, W-4 , Tuition Remission, and Name/Address Changes HR Service Center 240-684-5552 myhr_at_umuc.edu
Payroll, Timesheet, and Leave Payroll Department ucpayroll_at_umuc.edu
Health and Retirement Benefits Department benefits_at_umuc.edu
Employment Verifications Human Resources 240-684-5589 verifications_at_umuc.edu
Parking Manager Chip Holtzman 301-985-7424 choltzman_at_umuc.edu
Security 301-985-7371
Technical Support, PeopleSoft, Email Help Desk - 301-985-7400
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