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Child Protection Policy Training Module

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Child Protection Policy Training Module St Stephen Lutheran Church November 2010 Instructions: To move through the show, use either the enter key or – PowerPoint PPT presentation

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Title: Child Protection Policy Training Module


1
Child Protection Policy Training Module St
Stephen Lutheran Church November
2010 Instructions To move through the slide
show, use either the enter key or the arrow keys
to move from slide to slide.
Prepared by Doug Cummings
2
Child Protection Policy Training
Module Objective To provide every person with a
safe, caring, appropriate and secure environment
for children and adults in all aspects of Church
life. Overview This policy is about protecting
both children and adults from abuse and
accusations of abuse. While they will not
guarantee that nothing will happen, these
policies, when followed, will mitigate the risks
that are present during church activities.
3
Child Protection Policy Training
Module Definitions The following terms need
some clarification Church Personnel Any
clergy, paid personnel or volunteer who is
engaged in ministry or service in the church that
come in contact with children in the course of
their ministry. Children A child is defined as
anyone under the age of 12. Youth A youth is
defined as anyone who is at least 12 years old,
but not yet 18 years old. A youth may also be an
individual who is 18 years old, but still in high
school.
4
Child Protection Policy Training Module Code of
Conduct 1) Church Personnel are prohibited from
the use, possession, distribution, or being under
the influence of alcohol, illegal drugs, or the
misuse of legal drugs while participating in or
assisting with programs or activities
specifically for children or youth. 2) Church
Personnel will respond to children and youth with
respect, consideration and equal treatment,
regardless of sex, race, religion, sexual
orientation, culture or socio-economic status.
Church Personnel will portray a positive role
model for children and youth by maintaining an
attitude of respect, patience, and maturity. They
will avoid even the appearance of favoritism.
This can be difficult. What are some of the
strategies you can use to ensure you are
respectful to all of Gods Children?
http//depts.washington.edu/cidrweb/inclusive/con
vey.html
5
Child Protection Policy Training Module Code of
Conduct 3) Church Personnel are prohibited from
dating or becoming romantically involved with a
child or youth. 4) Church Personnel are
prohibited from having sexual contact with a
child or youth. 5) Church Personnel are
prohibited from possessing any sexually oriented
materials on church property or in the presence
of children or youth except as expressly
permitted as part of a pre-authorized educational
program. This includes use of the Internet for
any sexually oriented materials.
6
Child Protection Policy Training Module Code of
Conduct 6) Church Personnel are prohibited from
discussing their own sexual activities, including
dreams and fantasies, or discussing their use of
sexually oriented or explicit materials with
children or youth. 7) Church Personnel are
prohibited from dressing, undressing, bathing, or
showering in the presence of children or youth.
8) Church Personnel are prohibited from using
physical punishment in any way for behavior
management of children or youth. No form of
physical discipline is acceptable. Physical force
may only be used to stop a behavior that may
cause immediate harm to the individual or to a
child, youth or others.
7
Child Protection Policy Training Module Code of
Conduct 9) Church Personnel are prohibited from
using harsh language, degrading punishment, or
mechanical restraint such as rope or tape for
behavior management. 10) Church Personnel are
prohibited from participating in or allowing
other to conduct any hazing activities related to
childrens or youth ministry or camp activities.
These are not always obvious. What are some
examples of hazing? http//www.stophazing.org/defi
nition.html
8
  • Child Protection Policy Training Module
  • Screening Church Personnel
  • Why Screen people?
  • Church is a place of trust. How many people are
    more trusting of people playing with their
    children at Church?
  • There are people who abuse that trust by
    deliberately targeting churches.
  • In order to protect our children, we must screen
    everyone who wishes to minister to them.

These rules apply to everyone, even if their own
children are involved.
9
  • Child Protection Policy Training Module
  • Screening Church Personnel
  • How will people be screened?
  • The Parish Administrator will conduct a criminal
    background check and sex offender screening for
    anyone wishing to work with children or youth.
  • All paid staff must submit three references that
    can verify their previous work with children.
  • There will be a six month waiting period before
    anyone who is joining the church will be allowed
    to minister to children or youth.
  • All Church Personnel will be interviewed by the
    Pastor and Ministry Associate to gain information
    about their background and suitability to work
    with children or youth.

This will be repeated every 5 years to ensure no
violations have occurred during the ensuing time
period.
10
  • Child Protection Policy Training Module
  • Training Church Personnel
  • What kind of training will be needed?
  • This module of training will be required for all
    Church Personnel when they begin their ministry.
  • Retraining will be required every three years to
    maintain current knowledge of the policies.
  • Want more information about the Lutheran Churchs
    policies?
  • ELCA Policies
  • Virginia Synod Policies (.pdf file)

11
  • Child Protection Policy Training Module
  • Supervision of Youth and Children
  • The Gold Standard of Supervision, which is our
    goal.
  • 2 non-related adults (1 male and 1 female) at all
    events involving youth and children.
  • Why?
  • Protects children and adults
  • Prevents abuse from happening by having the
    adults watching each other
  • If accusations are made of abuse, the two adults
    can testify for each other offering legal
    protection for each other (this cant happen if
    they are related)

12
  • Child Protection Policy Training Module
  • Supervision of Youth and Children
  • How to supervise?
  • All adult supervisors need to actively monitor
    events to keep track of all children/youth.
  • Try to limit any one-on-one interactions between
    a child/youth and an adult. If possible, try to
    have at least two adults present for all
    conversations.
  • In supervising youth, use common sense. No list
    of instructions could cover all the circumstances
    you might face.

13
Child Protection Policy Training Module Adult
Child Ratios These are from the State of
Virginia for Day Care Centers These
ratios must be maintained for all church events
that include children or youth.
Age Range Ratios (Adult Children)
Infants 14
Young Toddlers 15
2 and 3 year olds 110
4 year olds 112
School aged (through 18) 120
Mixed age group Ratio for youngest child in group
14
  • Child Protection Policy Training Module
  • One-on-One time
  • Given that we as a church encourage building
    relationships between people, as an adult you
    will likely spend time one-on-one with a child or
    youth.
  • Be cautious every time you have one of these
    conversations
  • Ideally, conversations take place in a public
    place
  • If not, keep the door open, or make sure that
    everyone can see into the room you are using.

You will notice that every room in the church has
either a window in the door or on the wall next
to the door for exactly that purpose. DO NOT
block the windows.
15
  • Child Protection Policy Training Module
  • Consent Forms
  • For every event that takes place away from the
    church, consent forms need to travel with the
    leader of the group.
  • Why?
  • In the event that medical treatment is needed for
    a child/youth, they must have a consent form
    (signed) by their parent or guardian. Otherwise
    the medical treatment facility might not treat
    any non-life threatening injuries.
  • If you are traveling in multiple vehicles, one
    adult in each vehicle must have the forms for the
    people in that vehicle.
  • For more information

16
Child Protection Policy Training Module Nursery
Policies A nursery is available for children
from six (6) weeks old to seven (7) years old
during church services and at other church events
when appropriate. Procedures - At least two
non-related adults must be present at all times
in the Nursery. - A ratio of one adult to 4
children (14) is the minimum supervision level
(as per the State Mandated Ratios for infants).
- There will be a sign in-sign out roster each
week. Parents or Guardians will sign their
children into and out of the Nursery when they
drop them off and pick them up. - Nursery
services are offered on a first-come,
first-served basis in order to maintain ratio
requirements.
17
Child Protection Policy Training Module Nursery
Policies (continued) - Children cannot use the
Nursery if they have signs of possible contagious
illness including but not limited to the
following Colds Fever Vomiting with the previous
24 hours Other significant symptoms such as
coughing, ear or nasal discharge, etc. - Parents
are responsible for the following when children
are being dropped off for Nursery Signing their
children in and out Changing diapers (Nursery
personnel will inform parents if needed) Picking
up their children promptly Communicating with
Nursery personnel regarding their childrens
activities and behavior while in Nursery care.
18
  • Child Protection Policy Training Module
  • Overnight trips
  • During Travel
  • Each trip needs two non-related adults in total,
    preferably of opposite sexes (useful during
    restroom stops).
  • The leader of each vehicle needs the consent
    forms for the people in the vehicle
  • Each vehicle needs a First Aid kit and a list of
    all the medications each child uses.

19
  • Child Protection Policy Training Module
  • Overnight trips
  • Sleeping arrangements
  • Church Personnel are prohibited from sleeping in
    the same beds, sleeping bags, tents, hotel rooms
    or other rooms with children or youth unless the
    adult is an immediate family member of all the
    children in the bed, sleeping bag, tent or hotel
    room.
  • If there is a large, open room where everyone is
    sleeping, it is acceptable for several adults to
    sleep there.

20
  • Child Protection Policy Training Module
  • Overnight trips
  • Hygiene arrangements
  • Church Personnel are prohibited from dressing,
    undressing, bathing, or showering in the presence
    of children or youth.
  • Maintain accountability of the children/youth at
    all times! Losing them is bad for everyone
    involved.

Is this familiar? Where have you seen this
before? Why is this prohibited?
21
  • Child Protection Policy Training Module
  • Signs of Abuse
  • The following signs may signal the presence of a
    child who is abused or neglected
  • Shows sudden changes in behavior
  • Has not received help for physical or medical
    problems brought to the parents' attention
  • Has learning problems (or difficulty
    concentrating) that cannot be attributed to
    specific physical or psychological causes
  • Is always watchful, as though preparing for
    something bad to happen
  • Is overly compliant, passive, or withdrawn
  • Comes to school or other activities early, stays
    late, and does not want to go home
  • Video
  • Read the Child Protective Services Booklet.

22
  • Child Protection Policy Training Module
  • Signs of Abuse From the parents
  • Shows little concern for the child
  • Denies the existence ofor blames the child
    forthe child's problems
  • Asks caregivers to use harsh physical discipline
    if the child misbehaves
  • Sees the child as entirely bad, worthless, or
    burdensome
  • Demands a level of physical or academic
    performance the child cannot achieve
  • Looks primarily to the child for care, attention,
    and satisfaction of emotional needs
  • The Parent and Child
  • Rarely touch or look at each other
  • Consider their relationship entirely negative
  • State that they do not like each other

23
Child Protection Policy Training Module 4 Types
of Abuse Physical Abuse Injuries where there
usually arent with children (repeated injuries
to head and abdomen). Child may also retreat when
an adult comes close to them. Neglect Children
who are routinely hungry, unwashed, improperly
clothed, or lacks proper medical care. Sexual
Abuse Has difficulty sitting or standing
properly, knows an unusual amount about
sex Emotional Abuse Extremes of behavior, age
inappropriate behavior (acting adult, infantile)
24
Child Protection Policy Training
Module Reporting abuse Mandated Reporting All
paid staff are mandated to report any suspected
abuse of a child/youth to the VA Department of
Social Services within 72 hours. If you are a
Mandated Reporter, you must take the following
online class (link) and print out the end of
class report for church records. While
volunteers are not mandated to report suspected
abuse, they are encouraged to do so. When making
a report, you may do so anonymously, however, you
are encouraged to provide your name and contact
information to assist CPS investigators.
25
Child Protection Policy Training Module How to
report abuse Phone number 1-800-552-7096 (24/7
hotline) When reporting, you must disclose
everything you know, including any documentation
of abuse. If you think it cant happen here,
this link is the report for the counties in
Virginia. There were 447 CPS referrals from James
City County in 2009.
26
  • Child Protection Policy Training Module
  • What happens after reporting
  • Child Protective Services will investigate the
    situation, interviewing those involved in the
    childs care.
  • CPS will investigate the safety of the child.
  • CPS goal to strengthen and support families in
    preventing the (re)occurrence of child
    maltreatment through community-based services.

27
  • Child Protection Policy Training Module
  • Clergy Abuse
  • Clergy abuse is when a member of the clergy
    abuses or exploits a member of the congregation.
  • If you suspect abuse by a member of the Clergy,
    you are obligated to report it to both Civil
    (Child Protective Services) and the Synod.
  • After notifying Child Protective Services, report
    any suspected abuse to the Synod or through the
    ELCA website.
  • Synod contacts 1-540-389-1000
  • P.O. Box 70
  • Salem, VA 24153

28
  • Child Protection Policy Training Module
  • Synod Follow through
  • The primary responsibility for investigating
    clergy abuse lies with the Bishop.
  • The Bishop will begin an investigation and
    provide pastoral care to the complainant or
    victim.
  • Any actions the Bishop takes will occur only
    after the investigation takes place.
  • For the full procedure, follow this link.

29
  • Child Protection Policy Training Module
  • Congratulations!
  • You have completed the Child Protection Policy
    Training Module. In order to receive credit for
    this training, you must do the following
  • Download the Child Protection Policy Verification
    Form from the website.
  • Answer the questions on the form (also on the
    next slide
  • Bring the from to the Parish Administrator for
    your file
  • Thank you for your ministry towards the children
    and youth of St. Stephen!

30
  • Child Protection Policy Training Module
    Assessment
  • Name ____________________________ Date
    ____________________
  • You are programing an event for the Youth. You
    expect 30 youth to attend. How many adults will
    you need to supervise them? ______________________
    ___
  • Its time for the church picnic! You will be
    running the nursery. Will you need help, and if
    so, what kind of help? ___________________________
    __________________________________________________
    __
  • You are taking the Youth on a retreat. What kind
    of paperwork will you need with you in your car
    if you are leading the group? ____________________
    _____________________________________________
  • You have noticed in Faith Formation that the two
    children of one family have cuts on their knees
    and elbows for the past two weeks. Does this
    constitute abuse? ______________
  • You suspect that one of the children in the
    Preschool is being neglected due to her lack of
    appropriate winter clothing. How would you go
    about reporting this abuse? ______________________
    __________
  • Who has primary responsibility for investigating
    a clergy member accused of abuse? _______________
  • What are some of the signs that show it might be
    inappropriate to have your child in the Nursery
    between the services? ____________________________
    _____________________________________
  • You are on a Youth Service Trip to a small town
    in Western Virginia. The only sleeping area
    available is a large, open room. Is it
    appropriate for the adults and youth to sleep in
    the same room? _____________
  • One of the children in the Preschool is refusing
    to sit down, wont let any teachers get close to
    them and has to frequently go to the bathroom
    where you hear them moaning in pain. What kind of
    abuse might they have been subject to and should
    you report it?____________________________________
    ______
  • What is the proper adult child ratio if you are
    supervising infants? _____________________________
    _
  • By signing below you indicate that you have read
    through all the material provided by this
    training module, and agree to abide by the
    policies and procedures put forth in it.
  • Signature________________________________________
    ____________
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