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How to prepare a literature presentation Alistair D N

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How to prepare a literature presentation Alistair D N Edwards Department of Computer Science University of York York YO10 5GH http://www-users.cs.york.ac.uk/~alistair/ – PowerPoint PPT presentation

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Title: How to prepare a literature presentation Alistair D N


1
How to prepare a literature presentation
  • Alistair D N Edwards
  • Department of Computer Science
  • University of York
  • York
  • YO10 5GH
  • http//www-users.cs.york.ac.uk/alistair/

2
From Who, me? to questions
  • Before the presentation Preparation
  • During the talk Presentation
  • Afterwards Questions
  • Conclusions

3
Preparation
4
What kind of conference person are you?
  • Have you already had a detailed look at (some of)
    the proceedings?
  • Will you read the papers of talks you attend
    afterwards?
  • Will you read the papers of talks you do not
    attend afterwards?

5
What kind of conference person are you?
  • Will you look at some papers when you get home?
  • Will your copy of the proceedings remain
    unopened?
  • Will you offer the proceedings to your
    colleagues?
  • Are there other behaviours?

6
What is the purpose of the presentation?
  • remembering that time is limited

7
Content You can write different talks
  • Extended, live abstract
  • What most people do
  • Encourages reading of the whole paper
  • Deeper presentation of one aspect
  • Present something completely different

8
What is your message?
  • There is always a message
  • Are you selling something?
  • Are you simply trying to inform?
  • Are you trying to entertain?
  • or all of the above?

9
Content Structuring the talk
  • Conventional advice
  • Say what youre going to say
  • Say it
  • Say what youve said
  • It can work, but it can be a bit laboured

10
Tell the story
  • There is a story in your paper
  • There will be a story (a different one?) in your
    talk
  • The narrative should hold it all together

11
Donald Rumsfeld
The known knowns
The literature review
The known unknowns
The research proposal
The unknown unknowns
The fun stuff that happens during the research
12
Your audience
  • Your assessor
  • Knows the subject area
  • Doesnt know the details
  • Your supervisor
  • Knows the subject area
  • Knows some of the details
  • Wants to be convinced that you know
  • Everyone else
  • Should learn something

13
It is a performance
  • There is no harm in being entertaining

14
Are you dull and uninteresting?
  • Be yourself
  • The audience will want to hear your story
  • Humour is good
  • but only if it works for you

15
Showmanship
  • If you start and finish with a bang no one will
    remember what went on in between
  • Though, of course, you might want them to
    remember!
  • First and last impressions are important

16
Do not start with an apology
  • No matter whats gone wrong
  • It sets people up to expect the worst

17
Live demonstrations
  • Just say no
  • Sods Law Anything that can go wrong will go
    wrong
  • If you really really must
  • have an alternative ready

18
Designing your slides
19
What is the purpose of slides?
  • It helps people concentrate and remember
  • Information on multiple channels
  • A picture can be worth a thousand words

20
1000 words?
21
1000 words?
  • Imagine someone in your audience is blind
  • They might be!
  • Is it rude to point?

22
PowerPoint The Hoover of presentation software?
  • PowerPoint is not the only software
  • but it is the most common
  • Netscape, emacs, Acrobat,
  • There is good advice on the use of PowerPoint at
  • http//www.cultivate-int.org/issue3/presentations/

23
The PowerPoint dilemma
  • It is easier to produce professional-looking
    slides than scrappy ones

24
A scrappy slide?
  • Does this give a feeling of informality?

25
Which do you prefer?
  • This?

26
Do you like this?
  • Some authors seem to prefer to maintain visual
    similarity with a printed paper

27
What about this?
  • 10 of all males are colour-blind
  • red-green is the most common form

28
Or this?
  • A busy background can inhibit reading!
  • Particularly if it has a lot of contrast
  • Its impossible to choose the right colour for
    the text then.

29
Melt into the background?
  • Do you like this?

30
Designing your slides colours
  • For projection, light on dark looks better
  • Most authors prefer white backgrounds
  • hang-over from paper?
  • Causes glare

31
Care with fonts
  • Dont use an obscure font
  • which may not be on the presentation computer

32
You wanted
33
You got
  • It was the worst of times

34
Designing your slides content
  • Less is more
  • Brief summary points, in a large typeface
  • If you must put on a lot of content
  • e.g. a quote
  • read it out

35
Do you need an additional memory aid?
  • Your slides
  • Postcards
  • Notes
  • Script
  • If you have to (see Nerves)
  • Other?

36
A (deliberately) wordy slide
  • Its not enough that we build products that
    function, that are understandable and usable, we
    also need to build products that bring joy and
    excitement, pleasure and fun, and yes, beauty to
    peoples lives.
  • Don Norman

37
Not!
http//www.slideshare.net/craigmilbourne/social-me
dia-in-recruitment-capabilities-comms-point-recrui
tment-solutions-sep2011rates
38
Animation?
  • It will take you some time to read this, first,
    quite long point which might be quite complex and
    require your attention
  • Can you ignore this
  • and this
  • as they appear?

39
Conceptual modeling of HCI and Alternative
Strategies of User Behavior
tactile kinesthetic
primary feedback
interference, congruence and discordance, noise
and distractors
metaphors symbolism of notions and objectiveness
of sensations
output
user
forming of behavior model
task model
cross-modal interaction
scaling
scaling
prediction
cognitive experience
secondary feedback
scaling
synchronization
scaling
input
synchronization
synchronization
lead / lag cues
modality
synchronization
time
dimensions, coordinate, shape
space
40
Animations
  • 47 different animated items
  • some timed, some mouse-contingent

41
Appropriate use of animation
  • Animations can assist with timing
  • Animate truly dynamic diagrams

42
Getting paid
Your name and (secure) address
Mr Alistair Edwards 212 Hull Road York YO11 5DD
Details of hours worked etc
2 hours demonstrating _at_ 11.56 23
12 3 hours marking
34 68
Get the lecturer to sign
43
Ships wheel
44
Ships wheel
45
Slides keep to the point
  • Cartoons may be amusing but distracting

46
How many slides?
  • 2 minutes per slide

47
Practise
  • Preferably with an audience
  • any audience
  • Do it for real for timing

48
What to take with you
  • Aides memoire
  • A/V materials
  • What to wear?

49
Sods (Murphys) Law
  • Anything that can go wrong will go wrong
  • Check everything before you start
  • Even if its not your fault, it will reflect on
    you

50
Take redundant A/V material
  • PowerPoint (or other electronic) slides
  • available on multiple routes?

51
Take redundant A/V material
  • PowerPoint (or other electronic) slides
  • available on multiple routes?
  • Overhead projector
  • slides (OHPs)?

52
Take redundant A/V material
  • PowerPoint (or other electronic) slides
  • available on multiple routes?
  • Overhead projector
  • slides (OHPs)?
  • 35mm slides?

53
Assume your baggage will be lost
  • Carry everything you need for the presentation in
    your hand luggage

54
What to wear?
  • Dress as you expect your audience to dress
  • unless youre trying to make a point
  • Harder if you are a woman?

55
Exercise?
  • Prepare at most two slides for a five-minute
    presentation

56
Presentation
  • Preparation (again)
  • Nerves
  • Presentation

57
Get there early
  • Meet the Chair
  • Check the room, equipment and presentation,
    audibility

58
Check the colours on your projector
  • You can change them

59
What is the most stupid question to start with?
  • Can you hear me?
  • - Not necessary if you have checked in advance

60
Can you see me?
61
Amplification
  • Why are we shy of amplification?
  • If its there, use it
  • Deaf members of the audience may be reliant on it

62
Be aware of an open mike
  • Whispered asides
  • Coughs
  • Know where the off/mute switch is

63
Nerves
  • You have practiced
  • I know I can do this
  • Think nice thoughts
  • Take a deep breath out

64
Nerves
  • Smile
  • Drink water
  • Pause
  • Silence is okay
  • Audiences are not hostile

65
Nerves
  • If all else fails, read your talk
  • but not your paper

66
The secret is
  • timing
  • Do not over-run
  • Impolite
  • Unprofessional
  • Can be overcome with practice

67
Timing
  • Use a watch / alarm clock / calendar

68
Talk to your audience
  • not the screen
  • not the projector
  • not the floor
  • Share eye contact
  • Dont stare

69
Speak your audiences language
  • In an international conference, avoid
    colloquialisms
  • Preaching to the converted.
  • Flogging a dead horse.
  • Not a leg to stand on.
  • Thinking on my feet.

70
Dealing with questions
  • Know your topic
  • Leave something out(?)
  • Plant a question
  • Take notes

71
If you dont know the answer?
  • Play the politician
  • Answer a different question
  • Be honest
  • Mark Twain
  • I was gratified to be able to answer promptly, I
    said I dont know.
  • Be positive
  • Offer an answer off-line?

72
If you dont know the answer?
  • Elements of an Effective Public Education Toolkit
  • Its all right to say I dont know
  • even if your instincts are otherwise

73
Exercise
  • Five-minute talk, two-minutes questions
  • It will be videoed
  • for your eyes only
  • Listen to your colleagues talks
  • think of questions
  • evaluate the presentation

74
Evaluation
  • Preparation
  • Design of slides
  • Structure of the talk
  • What was the story?
  • Presentation
  • What kind of personality did the speaker have?

75
Evaluation
  • Timing
  • Did they keep to time?
  • Response to questions
  • Everybody must have one question ready
  • Was yours answered satisfactorily?

76
Further resources
  • What's Happened To My Slides Giving
    Presentations at Conferences
  • http//www.cultivate-int.org/issue3/presentations/
  • How to give a good research talk
  • Sigplan Notices 28(11), 1993
  • Jones, S. L. P., J. Hughes and J. Launchbury
  • http//www.cs.york.ac.uk/7Ecolin/giving-a-talk.ps
    .gz

77
Resources
  • Giving presentations with accessibility in mind
  • Edwards, A. D. N.
  • Cultivate Interactive, issue 8, October 2002
  • http//www.cultivate-int.org/issue8/accessibility/

78
Resources
  • Preparing For An Oral Presentation
  • Ian Benest

79
Resources
Be Steve Jobs
http//www-users.cs.york.ac.uk/alistair/presentat
ions/Jobs.pdf
80
Conclusions
  • Preparation is the key
  • You are an interesting person with interesting
    things to say
  • Be honest
  • And remember that preparation is the key

81
I-Spy at the conference
  • I-Spy books
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