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United Nations Development Programme Handbook on Planning, Monitoring and Evaluating for Development Results

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Title: United Nations Development Programme Handbook on Planning, Monitoring and Evaluating for Development Results


1
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
  • Handbook on
  • Planning, Monitoring and Evaluating
  • for Development Results
  • October 2009

2
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Overview of the Presentation
  • What does the handbook do ?
  • Who is the handbook for ?
  • The Reader of the Handbook will understand
  • What are the main changes?
  • Planning, Monitoring, Evaluation, Knowledge
  • How to use the Handbook
  • Useful tools

3
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
What does the Handbook do ?
  • Provides clear understanding of purposes,
    processes, standards and guiding principles for
    planning, monitoring and evaluation that can be
    applied to all development work
  • Enhances the results-based culture within UNDP
    with the objective to improve the quality of
    planning, monitoring and evaluation

4
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Who is the Handbook for ?
  • UNDP staff in units with programmatic
    responsibilities, including associated funds and
    programmes ( e.g UNV)
  • UNDP managers with oversight ,quality assurance
    role
  • Stakeholders and partners such as government, UN
    and development partners and beneficiaries
  • The UNDP Executive Board
  • Members of national, regional and global
    development community and evaluators

5
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
The reader of the Handbook will understand
  • Good programme and project planning and design
  • Principles, norms, standards, policy, processes
    and responsibilities governing planning,
    monitoring and evaluation in UNDP
  • The role of ME in strengthening UNDP development
    effectiveness and managing for development
    results
  • Critical role of monitoring and how it lays the
    groundwork for evaluation
  • Different types of evaluations in UNDP and their
    contribution to learning and accountability
  • Where to find additional information and guidance

6
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Drivers for change since previous Handbook
  • Lessons from a number of thematic evaluations and
    studies
  • RBM evaluation
  • New Strategic Plan with new objectives and
    priorities
  • Revised Cross-cutting priorities/principles
  • Stronger emphasis on national ownership,
    inclusiveness, development and use of national
    capacities, results, risk management and
    accountability
  • Stronger alignment among programme planning,
    monitoring and evaluation functions
  • Corporate reporting system for CPAP/outcome level
    planning and monitoring

7
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Drivers for change since previous Handbook
  • UN Norms and Standards for Evaluation in the UN
    system (2005) and other initiatives at the UNEG
    level for greater standard setting across the UN
    system
  • UNDP Evaluation Policy (2006) clarifying roles
    and responsibilities, guiding principles and
    norms for evaluation
  • Regional workshops on RBM and Evaluation (2006/7)
  • Increasing professionalization of evaluation
  • Pilot assessment of the quality of outcome
    evaluations
  • Issues highlighted in Annual Reports on
    Evaluation, Evalnet discussions and interactions
    with partners and colleagues

8
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
How is the Handbook organized ?
  • Planning, monitoring and evaluation for
    development results
  • Planning for results
  • How to plan for ME before implementing a plan
  • Monitoring for results
  • 5-7. Evaluating for results, managing an
    evaluation, and quality assurance
  • 8. Knowledge from ME in managing for development
    results

9
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Planning What is different from the previous
handbook?
  • New section on PLANNING
  • Emphasis on how to integrate cross-cutting
    priorities in planning
  • Emphasis on need to plan for monitoring and
    evaluation
  • Treatment of planning as a team sport
  • Introduction of theory of change/strategic map
    approach to planning

10
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Key messages Planning
  • A good plan serves as a blueprint for change
  • Planning improves focus on priorities and leads
    to more efficient use of time and resources
  • The planning process helps determine what success
    will look like
  • Good stakeholder analysis and engagement in
    designing programmes or projects is critical to
    success
  • A thorough problem analysis helps to determine
    what is the real problem to be addressed
  • A results map can be a very useful tool to
    capture the strategy for achieving results
  • The focus in results management should be on
    high-level results such as outcomes
  • It is important to have a communication strategy
    for results, and to have good management
    processes to keep the focus on results

11
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Monitoring What is different from the previous
handbook?
  • Emphasis on
  • start thinking about monitoring during planning
    and set up for monitoring initially at end of
    planning
  • need to plan for monitoring (and evaluation)
  • monitoring for results outcomes and outputs,
    programme and projects
  • Importance of continuous stakeholder engagement
  • Seeking opportunities to identify, develop and
    use national analytical, planning, monitoring
    and evaluation capacities
  • Linking project (output), outcome and programme
    monitoring through corporate systems (Atlas and
    ERBM Platform)
  • Clarifying roles, responsibilities, processes and
    tools
  • Link review mechanisms projects - outcomes -
    programmes
  • Decision making based on monitoring data and
    evidence

12
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Key messages Monitoring
  • Setting up a Monitoring and Evaluation framework
  • Communicating to reinforce the results plan
  • Institutionalization of stakeholder participation
    and outcome groups
  • Firm up monitoring plans and arrangements before
    starting implementation at programme and project
    levels
  • Data collection, analysis, synthesis and
    reporting as one continuum
  • Make decisions based on monitoring and follow up
  • Measure progress objectively
  • Manage changes to plans systematically and
    inclusively

13
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Evaluation What is different from the previous
handbook?
  • Recognizing the importance of good planning and
    monitoring for evaluation
  • Greater emphasis and integration of national
    ownership in evaluation as a guiding principle
  • More detailed step-by-step guidance on how to
    plan for and manage an evaluation
  • Clarity on roles and responsibilities
  • Tools on costing an evaluation, selecting
    consultants, avoiding conflict of interest,
    developing TOR, quality assuring the draft report
  • A chapter dedicated to evaluation design and
    methodology and enhanced tools
  • Discussion on ethics

14
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Key messages Evaluation
  • Evaluation starts at planning and is planned with
    a purpose
  • Determining purpose and use of evaluation
  • Evaluability enhanced by good planning and
    monitoring
  • Evaluation should be done in a way to enhance
    national ownership
  • Evaluation serves its purpose when conducted
    with rigor and used effectively

15
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Using knowledge from ME
  • Accountability for enhanced learning
  • Knowledge from ME to inform future planning and
    programming
  • Sharing knowledge from evaluations to increase
    impact
  • Disseminating knowledge and monitor feedback

16
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
How to use this Handbook
  • The Handbook is intended to be used as a
    reference throughout the programme cycle
  • The Handbook is about planning, monitoring and
    evaluating results. It is not a Handbook on
    programme or project management (for these topics
    refer to the POPP)

17
United Nations Development Programme Handbook on
Planning, Monitoring and Evaluating for
Development Results
Useful tools at www.undp.org/eo.handbook
  • Templates
  • Annual Work Plan Format with monitoring component
    ,
  • Evaluation Plan,
  • Managment Response Template,
  • Monitoring and Evaluation Capacity Matrix,
  • Planning Matrix for Monitoring,
  • Results Framework with Means of Verification
  • Checklists
  • Validating Assumptions and Risks, Reviewing
    Outputs and Output Indicators,
  • Reviewing Outcomes and Outcome Indicators,
  • Reviewing a Results Map, Reviewing a Problem
    Tree,
  • Assessing the Readiness for Evaluation
  • Compendiums
  • Planning, monitoring and evaluation in conflict
    prevention and recovery settings BCPR
  • Guidelines on Outcome Evaluation (under
    development)
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