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MATERIAL MANAGEMENT

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Title: MATERIAL MANAGEMENT


1
TOPIC 1.1
MATERIAL MANAGEMENT
2
MATERIAL MANAGEMENT
  • Enabling Objectives
  • 1.1 Describe Supply System Responsibilities IAW
    NAVSUP P-485 Afloat Supply Procedure, and NAMP
    COMNAVAIRFORINST 4790.2A
  • 1.2 Describe Material Reporting IAW NAMP
    COMNAVAIRFORINST 4790.2A
  • 1.3 Describe Fixed Allowance Policies and
    Procedures IAW NAMP COMNAVAIRFORINST 4790.2A
  • 1.4 Describe Supply Support Publications IAW
    NAMP COMNAVAIRFORINST 4790.2A

3
References
  • COMNAVAIRFORINST 4790.2A, Chapter 9
  • NAVSUP P485 Volume 1 2
  • TRAINEE GUIDE , pgs 1 - 4

Reference
4
Organization and Administration
  • Navy Departments and Shore Activities
  • General (NAVSUP P-485 Vol 1 Sec 1000)
  • The Department of the Navy is organized under the
    Secretary of the Navy. It operates under the
    authority, direction, and control of the
    Secretary of Defense. It is composed of the
    executive part of the Department of the Navy the
    Headquarters United States Marine Corpsthe
    entire operating forces, including naval aviation
    of the United States Navy and UnitedStates Marine
    Corps, and the reserve components of those
    operating forces and all shore (field)
    activities, headquarters, forces, bases,
    installations, activities, and functions under
    the control or Supervision of the Secretary of
    the Navy. It includes the United States Coast
    Guard when the Coast Guard is operating as a
    service in the Navy.

5
Organization and Administration (contd)
  • Secretary of the Navy
  • (NAVSUP P 485 Vol 1 Sec 1001)
  • The Secretary of the Navy is the head of the
    Department of the Navy. Under the
    direction,authority, and control of the Secretary
    of Defense, he is responsible for the policies
    and the
  • control of the Department of the Navy,
    including its organization, administration,
    operation, and efficiency. The Secretary of the
    Navy is assisted by the Under Secretary of the
    Navy, the Assistant Secretaries of the Navy, the
    General Counsel and the Deputy Under Secretary of
    the Navy.

6
Organization and Administration (contd)
  • Chief Of Naval Operation (CNO)
  • (NAVSUP P 485 Vol 1 Sec 1005)
  • RESPONSIBILITIES
  • The Chief of Naval Operations (CNO) is the
    principal naval adviser to the President and to
    the Secretary of the Navy on the conduct of war,
    and the principal naval adviser and naval
    executive to the Secretary of the Navy on the
    conduct of the activities of the Department of
    the Navy.
  • The CNO .

7
Organization and Administration (contd)
  • Commands, under the Secretary of the Navy, the
    operating forces of the Navy and assigned shore
    activities.
  • Exercises area coordination authority over all
    shore activities of the Department of the Navy to
    ensure that efforts afford adequate support to
    the combatant forces and are coordinated among
    themselves to assure economy and efficiency of
    operation

8
Organization and Administration (contd)
  • c. Responsible for planning and providing for
    current and future requirements of the Navy (less
    assigned Marine Corps forces) for manpower,
    material, facilities, and services plans for and
    determines the research, and provides for
    development, test, and evaluation needs which are
    adequate and responsive to long range objectives,
    immediate requirements, fiscal limitation, and
    advancing technology

9
Organization and Administration (contd)
  • d. Ensures the organization, training,
    preparation, and readiness of Naval forces,
    including those to be assigned to unified or
    specified combatant commands, and also provides
    administrative and logistic support to the
    headquarters of the unified and specified
    commands (as well as their subordinate commands)
    which are assigned to the Department of the Navy
  • maintains water transportation services,
    including a sea transportation service for the
    Department of Defense

10
Organization and Administration (contd)
  • e. Inspects and investigates components of the
    Department of the Navy to determine and maintain
    efficiency, discipline, readiness, effectiveness,
    and economy.

11
Organization and Administration (contd)
  • Naval Supply Systems Command
  • (NAVSUP P 485 Vol 1 Sec 1007)
  • The Naval Supply Systems Command will provide
    for and meet those material support needs of the
    Department of the Navy that are within the
    assigned material support responsibility of the
    Naval Supply Systems Command. Except as otherwise
    provided by the charters issued to the other
    commands or by the Chief of Naval Operations.
  • The Naval Supply Systems Command is responsible
    for the following functions

12
Organization and Administration (contd)
  • a. Providing supply management policies and
    methods (technical guidance) to activities of
  • the Navy and Marine Corps, including
    provisioning, cataloging, inventory management,
    distribution, materials handling, traffic
    management, transportation, packaging,
    preservation, receipt, storage, issue, and
    disposal functions. In the performance of this
    responsibility as it pertains to naval material,
    the Commander, Naval Supply Systems Command, will
    utilize the material management experience and
    capabilities of the other systems commands,
    derived from the accomplishment of their assigned
    material support responsibilities.

13
Organization and Administration (contd)
  • b. Providing staff assistance to the Assistant
    Secretary of the Navy (Shipbuilding and
    Logistics) in matters relating to supply,
    distribution, and disposal of naval material and
    in collaboration with the Commandant of the
    Marine Corps, providing coordination in the
  • preparation of directives and positions on such
    matters having common application to both
  • Navy and Marine Corps material

14
Organization and Administration (contd)
  • c. Administering
  • (1) the Navy Supply System
  • (2) the Navy Publications and Printing Program
  • (3) the Navy Resale Program
  • (4) the Navy Ration Law
  • (5) the Navy Working Capital Fund (NWCF,
    formerly NSF)
  • (6) field purchasing
  • (7) supply, budgetary, fiscal, and statistical
    functions in support of assigned military
    assistance and international logistics programs
  • (8) a centralized program to control the
    utilization of Navy storage facilities
  • (9) centralized control of Presentation Silver
    and
  • (10) postal policy and overseeing all aspects of
    mail service afloat.

15
Organization and Administration (contd)
  • d. Performing assigned material support
    functions with
  • respect to material handling equipment,
    special
  • clothing, food and other naval material
    for which such
  • responsibility is not otherwise assigned
  • e. Performing supply management functions with
    respect
  • to items of naval material which are
    assigned to the
  • Naval Supply Systems Command for that
    purpose
  • f. Maintaining the official stores accounts for
    Navy material
  • entrusted to the custody of an accountable
    officer

16
Organization and Administration (contd)
  • g. Managing, funding, and controlling,
    worldwide,
  • the transportation of Navy property and
    the
  • authorization and administration of the
  • transportation and storage of property of
    naval
  • and civilian personnel consistent with
  • responsibilities assigned to the single
    manager
  • agencies for transportation
  • h. Researching and developing efforts associated
  • with the functions, methods, equipment,
    and
  • materials assigned

17
Organization and Administration (contd)
  • i. Providing technical guidance with respect to
    preparation
  • and service of food in galleys (except at
    naval hospitals),
  • and providing assistance in the planning
    and layout of
  • supply spaces ashore and afloat.

18
Organization and Administration (contd)
  • Inventory Managers
  • (NAVSUP P 485 Vol 1 Sec 1008)
  • Navy inventory managers are those
    organizational elements assigned the primary
    responsibility for the management of assigned
    groups or classes of items of supply. The primary
    function of a Navy inventory manager is to assure
    the proper balance between requirements and
    assets which will provide effective and efficient
    support to the fleet and the shore field
    activities of the Navy. Navy inventory managers
    include systems commands, project managers,
    bureaus, offices (including Military Sealift
    Command) and the Inventory Control Points (ICP)
    under the command of the Naval Supply Systems
    Command. A complete list of Navy inventory
    managers is contained in Appendix 18.

19
Organization and Administration (contd)
  • Fleet and Industrial Supply Centers (FISC)
    (NAVSUP) P 485 Vol 1 Sec 1008
  • FLEET AND INDUSTRIAL SUPPLY CENTERS. Fleet
    and Industrial Supply Centers (FISCs) provide a
    variety of logistics support services to Fleet,
    shore activities and overseas bases. FISCs are
    echelon 3 commands and report to the Commander,
    Naval Supply Systems Command. In managing
    consumer end-use material, FISCs are responsible
    for determining inventory levels, procuring,
    receiving, stowing, issuing, shipping or
    delivering material to the
  • customer.

20
Organization and Administration (contd)
  • SPAWAR
  • (NAVSUP P 485 Vol 1 Sec 1012)
  • The primary mission of SPAWARSYSCEN (formerly
    NAVMASSO) is the development and maintenance of
    non-tactical automated data processing systems
    for Navy
  • operating forces and Marine Aviation Logistics
    Squadrons (MALS). SPAWARSYSCEN is located in
    Chesapeake VA with detachments in San Diego CA,
    Sigonella, Italy, Yokosuka Japan, Charleston SC
    (formerly NISEEAST), and Norfolk VA (formerly
    NISEEAST Det). Together they constitute the
    Afloat Central Design Agency (CDA) responsible
    for designing, developing, integrating,
    implementing, and sustaining Fleet logistic,
    financial, and maintenance automated information
    systems.

21
Organization and Administration (contd)
  • TYCOMS (COMNAVFORCE)
  • (NAVSUP P 485 Vol 1 Sec 1026)
  • Specific functions delegated to
    COMNAVAIRFORCE include the following
  • a. Providing planning information to support
    bases
  • relative to aircraft deployments
  • b. Issuing aviation supply outfitting
    directives
  • c. Controlling distribution of critical aviation
    materials
  • d. Establishing supply procedures, stock levels,
    and
  • requisitioning channels for aviation
    material for
  • fleet ships and bases

22
Organization and Administration (contd)
  • e. Implementing aviation supply policy and
    procedures
  • directed by higher authority
  • f. Exercising operational and administrative
    control of fleet
  • support aircraft
  • g. Issuing necessary instructions for the
    guidance of fleet
  • units in requests for and utilization of
    fleet tactical aeronautical support
  • services
  • h. Developing plans which provide for the
    expansion of fleet tactical
  • aeronautical support capability as
    required
  • i. Providing information to CINCLANTFLT on
    schedules and random airlift
  • opportunities. Allocation of available
    airlift among requesting
  • commands will be made with due regard to
    priorities and effect on fleet
  • readiness. Matters involving policy and
    airlift allocation which cannot be
  • resolved in coordination with other
    commands will be referred to
  • CINCLANTFLT.

23
Organization and Administration (contd)
  • Integrated Navy Supply System
  • (NAVSUP P 485 Vol 1 Sec 1072)
  • The Navy Supply System is integrated with the
    Defense Logistics Agency (DLA) Supply System The
    DLA Supply System is explained in par. 1072-3
    This paragraph will describe the operation of the
    Navy Supply System, the operation of the DLA
    Supply System, and the operation of the
    integrated Navy Supply System, in providing
    material required by the operating forces. It
    should be realized that the Navy and DLA Supply
    Systems are much more complicated than the
    following descriptions indicate. This paragraph
    will present only the skeletonized view of the
    system in order to assist in understanding the
    relationships of the various elements.

24
Organization and Administration (contd)
  • Defense Logistic Agency (DLA)
  • (NAVSUP P 485 Vol 1 Sec 1072)
  • DLA is a supply support organization which is
    assigned management responsibility and control of
    items in common use by all military services.
    About 60 percent of the line items in the
    integrated Navy Supply System are managed by DLA.
    These items are identified by number 9 preceding
    the alphabetic cognizance symbol, except for
    cognizance symbol 9Q material which is managed by
    the General Services Administration (GSA).
    Management of the DLA supply system is exercised
    through DLA headquarters at Fort Belvoir, VA. The
    role of DLA headquarters in the DLA supply system
    can he compared to the role of the Naval Supply
    Systems Command within the Navy Supply System.

25
Organization and Administration (contd)
  • GSA THE GENERAL SERVICES ADMINISTRATION
  • (NAVSUP) P 485 Vol 1 Sec 1072 para 5)
  • The General Services Administration (GSA)
    provides common use items, such as paint, paper,
    hand tools, and cleaning gear to the Navy. Navy
    interest items are listed in FEDLOG as cognizance
    symbol 9Q and are available at Navy stock points.
    Information concerning identification and
    procurement of GSA material is contained in par.
    3442.

26
Project Codes (NAVSUP P-485 Vol 2 Appendix 6)
  • Project codes identify requisitions, shipments,
    and related documentation to special projects,
    operations, exercises, and maneuvers. This
    one-to-one correlation enables the Navy to
    distinguish and track these special programs to
    performance and cost data. Each military service
    (including the Coast Guard, Joint Chiefs of
    Staff, General Services Administration for civil
    agencies, and the MILSTRIP System Administrator
    for the Department
  • of Defense) assigns specific project codes.
    Theyre perpetuated in all related documentation
    and also appear as part of the shipping container
    markings. Project codes are mandatory entries in
    cc 57-59 of all Navy requisitions.

27
POLICIES AND CONCEPTS Ref
COMNAVAIRFORINST Chap 9, para 9.1.2.
  • Close liaison must be established and maintained
    between Supply and Maintenance, both O-level and
    I-level in achieving the common goal of maximum
    weapon system operational readiness.
  • Several significant principles and functions must
    be followed to achieve success in the aviation 3m
    program.

28
Supply System Controls
  • Intensive Repairable Item Management The
    objectives of IRIM are to resolve currently
    troubled items, improve repair turnaround time,
    carcass returns, and reduce backorders.
  • Aggressive AVDLR Management Improves aircraft
    readiness by ensuring improved material support.
  • The Advanced Trace-ability and Control Retrograde
    Depot Level Repairables Program Improves
    accountability, traceability, and customer
    billing accuracy in the DLR carcass tracking
    system.

29
NAVY SUPPLY SYSTEM
  • RESPONSIBILITIES SUPPLY AND MAINTENANCE
  • Ref COMNAVAIRFORINST Chap9, para 9.1.3.
  • Readiness is achieved by following sound
    management practices in Maintenance and Supply.
  • Material management and supply support are areas
    that may determine the degree of readiness.

30
The Supply Department shall
Maintain OSI or fixed allowances Issue,
receive, store, and control all material




assets Record customer demand, replenish
stock Perform technical research Assist
IMAs in the assignment of work




priorities Prepare the MILSTRIP Requisition
Provide on-station pickup and delivery
31
The Supply Department shall (contd)
Provide daily mechanized listings Validate
NMCS/PMCS requirements daily




and AWP requirements at least weekly Maintain a
technical library Establish, maintain, and
replenish PEBs Review material
allowances Ensure Supply personnel are familiar
with the



local maintenance
organization and its



directives
32

The Maintenance Department shall
Initiate requests for material. Provide supply
with a valid PN, CAGE,




technical reference, issue priority




designator, and project code. Provide
technical assistance/determine




interchangeability and substitution.
33
The Maintenance Department shall (contd)
Respond in a timely manner to urgent Supply
Department stock requirements and EXREP requests.
Set a goal of full attainment of authorized
repair capability for OSI repairables.
Schedule monthly Maintenance / Material meetings
between O/I - Level Maintenance and Supply
personnel.
34
The Maintenance Department shall (contd)
Review SMR codes. Ensure Maintenance
personnel are familiar with the local Supply
organization and its directives outlining support
policies and procedures.
35
Supply Department OrganizationASHORE /
AFLOAT
For Organizational Flowcharts Refer to
Figures 9-1, 9-2 and 9-3, Chap 9, pgs 9-53
through 9-55 of NAMP.
36
Supply Department Organization -ASD
Organization The ASD is composed of two
sections SRS and CCS. Unless otherwise assigned,
the PEB support operation is a functional
responsibility of ASD. The ASD organization is
shown in Figure 9-3, pg 9-55 of NAMP. ASD is
located adjacent to maintenance areas to improve
maintenance and material support coordination.
Physical location may vary according to local
geographic or facilities layout.
37
NAVY SUPPLY SYSTEM
  • COMMUNICATIONS
  • Ref Chap. 9, para 9.1.5.
  • Communications will be established between Supply
    and Maintenance functions.
  • Each O and I Level maintenance personnel will
    have direct lines of communications with ASD.
  • ASD will have communications with the ICPs.

38
Requistioning and Retrograde Management No off
station repairable requisitioning will occur
prior to BCM action, with the exception of CRIPL
(Consolidated Remain In Place) RIP items and
anticipated NMCS or high time components that are
within 10 percent. Total System Carcass Tracking
Procedure is implemented when an unserviceable
unit can not be repaired locally and must be
returned for repair at a D-level (or Depot Level)
repair facility.
39
NAVY SUPPLY SYSTEM
  • MATERIAL REPORTING
  • Material usage data must satisfy the
    requirements of various managerial levels of the
    Navy and Marine Corps, and the DOD. Data is
    intended to convey managerial information for
    several purposes.

40
Record Type
Ref Chap 9, para 9.1.6.3 Each type of supply
action document is identified by a RECTYP. A
listing of RECTYPs and the supply action
associated with each is as follows
Note These record types are used as data
sources to produce the Expense Item Management
Report. Which in turn is utilized along with
other documentation to establish or adjust AVCAL.
41
Record Types
  • (1) RECTYP 60 - material issue for a weapon
    system.
  • (2) RECTYP 61 - RFI component from IMA.
  • RECTYP 62 - deletion of previously submitted
    rectyp.



  • (4) RECTYP 63 - non-RFI component from IMA.
  • (5) RECTYP 64 - material issue for a TD
    compliance.
  • (6) RECTYP 65 - material issue to fill initial
    allowance.
  • (7) RECTYP 66 - material issue from SERVMART/
    MINIMART. (Money value only by TEC.)
  • (8) RECTYP 67 - material issue to PEBs and for
    indirect material requirements.

42
NAVY SUPPLY SYSTEM
  • TD System
  • The TD is the authorized medium for
    directing the accomplishment of modifications and
    one time inspections of equipment.
  • Fixed Allowance
  • The Fixed Allowance concept is designed to
    guarantee equitable distribution of repairable
    assets and to ensure adequate levels of supply
    for operating forces.

43
FIXED ALLOWANCE CONCEPT
All uninstalled assets, regardless of

condition - including
DIFM (except EXREP
and
in-use), and those
due-in are counted

towards FAQ.
44
Advice Codes
Commonly used Advice Codes..
  • 5A
  • 5D
  • 5G
  • 5S
  • 5X
  • 52
  • 5V

Items being Surveyed
Initial issue
One for one exchange
Remain in place
No turn-in required
5S/2B combination RIP and no suitable substitute
allowed
No suitable substitute allowed
45
SUPPLY REFERENCE
PUBLICATIONSFEDLOG
FEDLOG (CD-ROM) contains descriptions of the
format and contents of the Master Cross Reference
List, Management List-Consolidated, Management
List-Navy, Federal Item Logistics Data Record,
Identification Lists, Interchangeability and
Substitutability, CAGE, Federal Supply
Classification Groups and Classes, Selected
Federal Item Name Directory For Supply Cataloging
Data, LIRSH, MRIL, and NICN to NIIN Cross
Reference. This publication also identifies
designated repair points (DRP) for all
repairables.
46
H4/H8
H4/H8 is designed to provide users with the name,
address and socioeconomic data on all
manufacturers and non-manufacturers doing
business with the federal government
47
NAVSUP P-485
  • NAVSUP Publication 485 establishes
    policies for the operation and management of
    afloat supply departments and shore based units
    of the fleet operating forces operating under
    afloat procedures.

48
NAVSUP P-484
  • NAVSUP Publication 484 provides guidance to
    supply activities ashore and afloat in the
    accomplishment of basic packaging techniques
    which will adequately protect materials and
    retrograde shipments of repairable items.

49
NAVICP PUBS
  • P2300 (Repairables)
  • P2310 (Consumables/Repair Parts)
  • P2330 (Interchangeability Data)
  • Managed by NAVICP
  • Philadelphia, PA

50
NAVSO Publications
NAVSO 3006 and NAVSO P-3013-1 (OPTAR), contain
information related to, and procedures for,
maintaining OPTARs. They also define terms used
in the resources management system pertaining to
activities, ships, and squadrons.
51
Allowance Equipment List and Table of
Basic Allowance
  • Approved by COMNAVAIRSYSCOM and published by
    NAVICP.
  • Allowance lists contain material and equipment
    for the purposes indicated in each list.
    Allowance lists are used as guides in
    establishing IMRLs.

52
Allowance Equipment List and Table
of Basic Allowance
TBAs are listings of equipment and material
required for performance of specific missions.
They contain both shop equipment and common
supporting spare parts, and include allowances of
tools and material required for use by such
activities as FMF squadrons, guided missile
activities, and drone type activities. Note
These lists are used as guides in establishing
an AVCAL (Aviation Consolidated Allowance List)
53
Equipment Lists
Weapons Equipment List (WEL) Lists repairable
assemblies, supporting repair parts, attaching
parts, loose equipment and accessories for Naval
Aircraft. Equipment Requirement List (ERL) Give
the supporting repair parts required to maintain
and overhaul the respective equipment. Support
Equipment List (SEL) Provides a listing of part
numbers and NSNs applicable to selected types of
SE.

54
NAVY SUPPLY SYSTEM
  • SECNAVINST5216.5 The Official Naval
  • Guide for the preparation of correspondence.
  • SECNAVINST 5210.11 Provides Standard
  • Subject Identification Codes (numbers) for
  • classifying correspondence,
  • numbering instructions and
  • assigning report symbols.

55
  • SUMMARY
  • of
  • Topic 1.1

56
  • The purpose of this topic was to identify
    material management practices of the Navy Supply
    System that included responsibilities, policies,
    concepts, management reports, publications, and
    allowances.
  • Additionally, we explained the Navy Supply
    System responsibilities, policies, and concepts
    for supply support, we described local material
    and expense item management reports utilized by
    the ASD, policies and procedures associated with
    the Fixed Allowance Program, and we identified
    publications utilized for supply support all in
    accordance with the OPNAV 4790.2 series.

57
  • We stated that the Navy Supply System consists
    of those entities charged with providing material
    in support of operation and maintenance of
    aeronautical equipment. UMMIPS and FAD/UND are
    policies designed to ensure the availability of
    materials for use in the operation and
    maintenance of aeronautical equipment.
  • We discussed the layout of the Supply Department
    ashore and afloat, as well as the
    responsibilities associated with supply and
    maintenance.

58
  • We determined that without proper Material
    Reporting, we would not be capable of ensuring
    the availability of components for use by our
    customers. Additionally, expense item management
    reporting, Allowance Determination and
    Outfitting, Provisioning, SMR Code, Supporting
    Items, TD System, and Fixed Allowance Policies
    and Procedures, and the utilization of Supply
    Publications in identifying, researching and
    procurements, all play a very important role in
    the attainment of our goal, which is to provide
    material in support of operation and maintenance
    of aeronautical equipment.
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