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RESUME WRITING & USING USAJOBS

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PRESENTED BY: HRO, Code 1117 396-1525 * * * * * * Welcome everyone attending. Introduce self and give them a little background about yourself and experience. – PowerPoint PPT presentation

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Title: RESUME WRITING & USING USAJOBS


1
RESUME WRITING USING USAJOBS
  • PRESENTED BY
  • HRO, Code 1117
  • 396-1525

2
STARTING YOUR RESUME
  • First steps in creating a resume and applying for
  • a new job or promotion
  • Gather all the information you will need before
    you sit down at the computer (employment history,
    awards, training, and references).
  • Find a place and time where you will not be
    interrupted. You want to work in an atmosphere
    that will allow you to think, organize, and
    create a good product.

3
Formatting Your Resume
  • USAJOBS uses a Chronological format for resumes.
    This type of resume focuses on skills and
    experience by employment dates, usually starting
    with your current position and going back.
  • The font type used in USAJOBS is already selected
    so it can not be changed.
  • Other resume formats used but not available in
    USAJOBS
  • Functional focuses on skills and experience.
  • Combination lists skills and experience first
    followed by employment history.
  • Targeted customized to highlight skills and
    experience relevant to the position.

4
RESUME WRITING FACTS
  • Use words wisely
  • Keep sentences short and clear
  • Make your message stand out
  • Focus on outcome
  • Showcase your role
  • Timeframes count
  • Value your experience
  • Show and tell
  • Resist additions

5
Use Words Wisely
  • Minimum words to provide maximum
  • information.
  • Watch out for useless words and
  • phrases such as due to the fact, it is
  • important, it was my responsibility.

6
Use Words Wisely - Example
  • The sentence below is full of useless words and
    phrases that block your point.
  • In this position, it was my responsibility to
    assist the program director on evaluating health
    care programs. Due to the fact that most of these
    centers were in rural areas, it was important
    that I traveled at least 3 days a week.
  • Cut them out for a stronger, easy-to-access
    message.
  • In this position, I assisted the program
    director on evaluating health care programs.
    Because most of these centers were in rural
    areas, I traveled at least 3 days a week.

7
Use Words Wisely - Example
  • Repeats can slow your message. Look at this
    line I worked with new law enforcement officers
    who were just entering the force and needed to
    learn techniques for identifying and
    interrogating suspects who they suspected of
    illegal activity. In my capacity, I trained them
    on these techniques.
  • Notice that new law enforcement officers and who
    were just entering the force say the same thing?
    So does suspects and suspected of illegal
    activity. Less obvious is the repeated work with
    and trained. The revision would read
  • I trained new law enforcement officers on
    techniques for identifying and interrogating
    suspects.

8
Use Words Wisely
  • There are certain words that will grab the
    attention of managers.  These Power words
    include
  • Created
  • Increased
  • Reduced
  • Improved
  • Developed
  • Researched
  • Accomplished
  • Won
  • On time
  • Under budget

9
Keep Sentences Short and Clear
  • Short, direct sentences helps the reader get the
    points you are making.
  • Dont duplicate your resume, rather elaborate on
    significant points in full sentences.
  • Use correct tense for past and current positions.

10
Keep Sentences Short Clear - Example
  • This line is too long. It practically leaves the
    reader out-of-breath.
  • My 12 years as a customer service representative
    have given me the opportunity to become
    comfortable speaking to virtually anyone and to
    answering questions calmly and professionally
    even when the person I am speaking to is upset.
  • By breaking up sentences, your point is more
    flowing.
  • My customer service representative experience
    provided opportunities to sharpen my skills. For
    example, I am comfortable speaking to virtually
    anyone. I can answer questions calmly and
    professionally, even when the person I am
    speaking to is upset.

11
Make Your Message Stand Out
  • Paragraphs that are easy-to-read can make or
    break your message.
  • Keep your paragraphs brief, usually between 5 and
    10 lines.
  • Put important points first where they are most
    visible.

12
Make Your Message Stand Out - Examples
  • Short paragraph
  • While an associate editor for Agricultural
    Magazine, I selected each months special
    features on scientific findings and agricultural
    economics hired five diverse new writers, all
    with scientific backgrounds and reviewed all
    articles to ensure a style accessible to readers
    ranging from rural farmers to university
    researchers.
  • Sub headers
  • While an associate editor for Agricultural
    Magazine, I was responsible for
  • Critical content decisions. I selected each
    month's special features on the relationship
    between scientific findings and agricultural
    economics, among other articles.
  • Quality of articles. I reviewed all articles to
    ensure the style was accessible to readers
    ranging from rural farmers to university
    researchers.

13
Focus On Outcome
  • What occurred.
  • Did you improve the workplace? Perhaps you
    refined technology tools, created programs, or
    organized procedures. Regardless, let the agency
    know what occurred. Use brief examples to best
    illustrate your point whenever possible.
  • How much and how many.
  • Did you start new projects? How many? Did you
    save your previous office money? Time? How much?
    Don't forget percentages and numbers that apply.

14
Focus On Outcome - Example
  • Notice how this example falls flat because it
    ignores the outcome
  • As a supervisor at Early Start, I oversaw the
    development of grant proposals. While in this
    position, I put systems in place to ensure that
    my employees provided the government with the
    exact information it needed.
  • While this revision is more revealing...and
    competitive
  • As a supervisor at Early Start, I oversaw a team
    of 10 employees who developed grant proposals.
    While in this position, I developed a
    template-based system to help my coworkers
    anticipate requirements. This helped us meet all
    deadlines a week in advance and create proposals
    that won us two grants more than the previous
    year.

15
Showcase Your Role
  • Work experience
  • Worked on your own
  • Worked on a team
  • Team Lead
  • Supervisor

16
Showcase Your Role - Example
  • Let the agency know your role in projects/jobs.
  • I helped put together conferences. Among my
    responsibilities were sending invitations,
    calling potential guests, and preparing the
    conference materials.
  • Would be stronger if worded this way.
  • As part of a team of five employees, I helped
    put together conferences. My responsibilities
    included sending invitations, calling potential
    guests, and preparing the conference materials.

17
Remember Timeframes Count
  • What were the dates or length of time you worked
    on a project or job?
  • Did you work full-time or part-time?
  • If part-time, what percentage of your time did
    you do that work?

18
Value Your Experience
  • Many experiences illuminate your significance as
    a candidate.
  • For example, you may have published relevant
    articles in your college newspaper or a local
    publication.
  • Leadership positions. Were you president of your
    sorority or fraternity? Did you lead a team
    either as part of your classroom experience or a
    volunteer group? Mention these positions and the
    outcome of your efforts.
  • Extracurricular activities. Perhaps you
    volunteered or belonged to a club or church group
    that gave you valuable experience. Let the agency
    know specifics including projects, dates, and how
    your experience applies to the field.
  • Internships. Never underestimate the importance
    of hands-on education, especially internships,
    whether during the summer or over an entire
    semester.

19
Show and Tell
  • Telling about your experience is great but be
    sure to use examples, too. See how this
    candidate's job sounds pretty blasé
  • As a maintenance mechanic, I often worked in
    settings that required I maintain control of
    every move in the operation.
  • Look at the difference a few specifics can make
  • As a maintenance mechanic, I often worked in
    settings that required I maintain control of
    every move in the operation. For example, for 16
    months I worked on renovation projects in the
    Smithsonian Institutions where I had to move
    priceless museum exhibits using forklifts,
    cranes, skids, and rollers.

20
Resist Additions
  • You may be tempted, but please resist sending an
    additional package with copies of awards,
    publications, training certificates, letters of
    recommendation, lengthy job descriptions, writing
    samples, or a photo unless the agency
    specifically requests it.
  • Instead, keep important information where it
    belongs - in your application or resume.

21


Resume Writing
  • Your resume should contain information necessary
  • for the job for which you are applying.
  • Example of Wage Grade
  • Work Performed tools and materials used in work
    performed
  • Leader leadership experience
  • Supervisory experience in supervision
    management of other employees
  • Inspector experience in inspections and quality
    control procedures
  • Special Qualifications such as Nuclear or
    Refueling experience in nuclear components and
    systems
  • Planning experience in planning work including
    the documents used or created and the
    process for obtaining material

22
Resume Writing
  • Example of General Schedule
  • Engineering list various ship systems
  • Budget experience in funds administration/proces
    ses
  • Administrative experience in organizational
    processes/policies
  • Computer experience in specific automated
    programs or hardware
  • Supervisory/Managerial management of people,
  • programs, and projects

23
OTHER INFORMATION
  • TRAINING list training that is relevant to the
    position you are applying for.
  • EDUCATION include all education, dates, and
    degrees received.
  • PERFORMANCE AND AWARDS list your current
    performance rating. Only include awards you have
    received within the past 5 years. Include type of
    award, amount of award (money or time-off), and
    date received.
  • CERTIFICATIONS AND LICENSES list all current
    licenses, certificates and/or contracting
    warrants under the Additional Information section
    of your resume.

24
Key Improvements Provided by the USAJOBS Tool

25
USAJOBS
  • USAJOBS - contains Department of the Navys Job
    Opportunity Announcements (JOAs).
  • Options
  • Search for Jobs
  • Build a Resume
  • Create Job Searches

26
USAJOBS SEARCH - CAUTION
  • When searching for jobs you will have 2 choices
  • Only Jobs Open to ALL U. S. Citizens
  • ALL Jobs (Ill Determine If I can Apply)
  • If you select the first option, you will only
    receive job announcements whose area of
    consideration is any U. S. Citizen which may
    exclude internal merit staffing opportunities.
  • Be sure to select the second option, to get all
    job announcements both internally and externally.

27
USAJOBS SEARCH
28
Application Manager
  • Application Manager this is application process
    used once your resume is created and you have
    found a job that you want to apply for.
  • Check the status of your application packages.
  • View and print your Assessment Questionnaire.
  • Select and re-use documents submitted for
    applications (i.e. SF-50, DD-214, College
    transcript, etc.).
  • Review correspondence sent to you by hiring
    agencies.
  • Review and update your personal information.

29
Application Manager
30
USAJOBS FACTS
  • Job Opportunity Announcements (JOA) are open for
    5 10 calendar days.
  • Open Continuous Announcements will not be used at
    this time.
  • You will have to attach a current SF-50 to
    announcements you apply to along with any other
    documents requested in the JOA.
  • Skill words will not be used instead applicants
    will self-certify their experience by completing
    an Assessment Questionnaire. These are job
    specific and change for each JOA.

31
FINAL THINGS TO REMEMBER
  • FIRST IMPRESSIONS Your Resume Should Be
  • WELL WRITTEN
  • GRAMMATICALLY CORRECT
  • NO TYPOGRAPHICAL ERRORS
  • NO EXCESSIVE ABBREVIATIONS

32
QUESTIONS?
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