Make Your Office Paperlesss Using Document Management System

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Make Your Office Paperlesss Using Document
Management System
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Documents

• Documents are very important factor of your
  business.
• In most companies, documents are stored in
  variety of places on Networks, on individual PC
  hard drives, CDs, Zip drives, in file cabinets or
  in desk drawers.

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Components Of Document Management System
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Document Management System(DMS)

• The Document Management System is an
  organizational method for storing documents.
• Documents or images are held in a single
  repository that simplifies managing and
  retrieving the files when necessary.
• All organizations have the custom designed
  Document System as per their requirement.

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How It Works

• We Can make all the documents digitized by
  scanning them and store them in a permanent
  digitized format.
• It is better to store them with proper indexing
  because user can ask for document by any tag or
  Date so it is good to save the scanned images by
  its date. Or tag with particular customers name
  to easily locate the document

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continue

• Some Document Management System uses Optical
  Character Recognition function which is built
  into scanning process.
• The OCR Software reads the page and stores the
  text as tags to facilitate future retrieval.
• When you need to retrieve any document from the
  system, you can search by the tags.
• Thus we can retrieve the documents.

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Security

• The Document Management Systems include security
  measures to ensure that only authorized users
  have access.
• These measures determine which documents certain
  people can read, and what actions or
  modifications they can make.

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Benefits

• An effective document management system helps
  companies become better organized by making it
  easier to file, share, retrieve, and secure
  information.
• Employees can also be more productive since they
  save time searching for business critical
  information.
• A good document management system also
  facilitates collaboration, decision, and the
  ability to build upon the work of others.

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Benefits

• With a document management system multiple
  people, even those who working from home offices
  or the field, can access and work on files
  simultaneously.
• Files are at the fingertips of all employees so
  that customer inquiries can be answered more
  quickly and effectively.
• There may also be a savings in printing and
  copying expenses and less need for onsite and
  offsite file storage space.

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Perfect Solution For Your Business

• The Document Management System is the perfect
  Solution for an increasing number of businesses
  large and small.

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Contact US

• 1st Office Equipment LtdOld Dairy Barn
  OfficeLady FarmChelwoodBristolBS39 4NN
• Tel [phone]Fax [phone]
• Email info_at_1st-office.com
• www.1st-office.com