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UAF Employee Safety Orientation 2013


Environmental Health, Safety and Risk Management (EHSRM) * * * * * * * * * Boots Your old sneakers and cotton socks will not adequately protect your ... – PowerPoint PPT presentation

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Title: UAF Employee Safety Orientation 2013

UAF Employee Safety Orientation 2013
  • Environmental Health, Safety and
  • Risk Management (EHSRM)

Instructor Contact InformationJohn Clendenin,
Training Manager/Safety Officer

UAF Environmental Health, Safety and Risk
Management1855 Marika RoadPO Box
758145Fairbanks AK 99709Direct Line 907
474-5812Main Office 907 474-5413Fax
University of Alaska Fairbanks
  • Welcome to UAF 2011 Statistics
  • 1024 faculty members
  • 3043 staff members
  • 11,149 students
  • 267 owned buildings
  • 3,357,036 square feet owned space
  • 34 leased buildings
  • 289,868 square feet leased space
  • Spread over the entire state of Alaska

Who We Are
  • EHSRM is a non-academic service department that
    promotes and supports a safe and healthy campus
    environment by
  • Offering Safety advice and consultation
  • Providing diversified Safety training
  • Establishing, managing, and promoting UAF
  • Health, Safety, and Environmental policies
  • and procedures

EHSRM Contact List
Office phone 474-5413 Office fax
474-5489 Office email
  • Director Frances Isgrigg
  • Industrial Hygiene Tracey Martinson/ Andrea
  • Hazardous Materials Richard Deck/ Kris Riley
  • Environmental Compliance Thadd Williamson
  • Risk Manager Billie Swaim
  • Safety Officer Gary Beaudette/ Kim Knudsen
  • Training Manager/Safety Officer John Clendenin
  • Program Manager Carol Shafford

Safety at UAF
  • Your department must identify and notify you
    of hazards in your
  • You also have certain responsibilities
  • - Completing job-specific safety training
  • - Knowing how to report accidents and
  • - Understanding your Department Emergency
    Action Plan

Objectives of UAF Safety Orientation Be
familiar with the following
  • The Occupational Safety and Health Administration
  • Unsafe Condition Reporting
  • Accident/Incident Reporting
  • Department Emergency Action Plans
  • Workplace Violence
  • Cold Weather Preparations
  • Remote Travel Safety Guide
  • Earthquake Safety
  • Asbestos Safety
  • Ergonomics
  • Campus Closure Policy

Why is SAFETY so important?
  • Accidents may occur due to
  • - Untrained workers
  • - Unsafe work procedures
  • - Inadequate, or a lack of, required personal
  • protective equipment or tools
  • 4,609 workers died on the job 2011 (US DOL)
  • That is gt 88 workers/week
  • 50 of disabling claims occur in the first year
    of employment

Make SAFETY part of your day
  • Complete all required safety training
  • Be alert to hazards to you and your co-workers
  • Follow your departments safety guidelines or
  • Never operate equipment or use hazardous
    chemicals without prior training
  • Wear required Personal Protective Equipment (PPE)
  • Report any safety concerns or issues to your
    supervisor immediately!
  • Report all accidents/incidents
  • Be knowledgeable of OSHA and UAF safety

Occupational Safety and Health Administration
  • Agency of the U.S. Department of Labor.
  • U.S. Congress passed the Occupational Safety and
    Health Act of 1970 (the OSH Act) " assure so
    far as possible every working man and woman in
    the nation, safe and healthful working conditions
    and to preserve our human resources."
  • The legislation, signed into law by President
    Richard M. Nixon on Dec. 29, 1970, established
    OSHA and its sole responsibility to provide
    worker safety and health protection.
  • Implemented safety/health standards which are law
  • Alaska also has State OSHA (AKOSH) standards


  • You play a big part in keeping UAF a safe and
  • healthy place to work and learn!
  • Report all safety concerns
  • Reporting a safety concern cannot result in
    worker reprisal or other negative action against
    you - its the law!

The best way to report a safety concern is with a
UAF Unsafe Condition Report
Unsafe Condition Reporting Program
  • A proactive Safety Program to identify, report,
    and correct unsafe acts or conditions.
  • Example A worker notices a section of hand
    railing on outdoor steps is broken and very
  • Without action, someone may eventually get

How can you help??? Use our on-line form
( Takes just a few minutes
to submit!
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Department Emergency Action Plan (DEAP)
  • Procedures to follow in the event of an emergency
  • Contains department and building information
  • Building name
  • Building coordinator name
  • Room numbers occupied by the department
  • Department coordinator and alternate
  • Employee accountability and procedures after
  • Critical operations found in the department
  • Medical and rescue duties
  • Contains emergency evacuation procedures
  • Emergency notification procedures
  • Building alarm(s) information
  • Evacuation procedures
  • Fire procedures
  • Fire prevention procedures

All new employees MUST be briefed upon hire
Emergency Evacuation Reminders
  • Exit building immediately upon activation of a
    fire alarm. It is NOT an option!
  • Be familiar with evacuation procedures
  • Identify at least two exit pathways from your
    location - prior to an
  • Do not use the elevators
  • If unable to exit, find safe refuge in a
    stairwell or area with fire
    suppression (sprinklers)
  • Grab your coat
  • Only if it is safe to do so
  • Once youve exited, do not reenter!

What students need to know about building
  • Faculty - Inform students (first week of class)
  • That everyone is expected to leave the building
    when the fire alarm sounds
  • Indicate two ways out of the building from the
    classroom you are teaching in (see DEAP)
  • Determine an appropriate assembly location for
    the class in the event of an evacuation
  • Once youve exited, do not re-enter until all

UAF Required Training Attendance Policy 04.07.010
  • Signed by Chancellor Rogers 10/20/10

POLICY STATEMENT It is the policy of the
University of Alaska Fairbanks that all employees
are required to attend trainings to meet the
requirements of the positions they hold.
Orientation is required for all employees. UAF is
clearly setting the expectation for safety
training, finance and financial management
training, supervisory training, responsible
conduct in research training and other trainings,
required for some or all employees depending on
job duties. To charge restricted funds for
employee time spent in required trainings, UAF
must promulgate a written policy on required
Safety Training Requirements
  • UAF, as well as OSHA and other regulatory
    agencies, has many requirements for safety
  • Safety training helps ensure you have the
    knowledge to work safely everyday. Safe workers
    are less likely to get injured on the job!
  • Lack of safety training can result in costly OSHA
    citations and penalties (fines) to your
  • Some level of Safety Training is required by most
    OSHA standards
  • Several core safety trainings required by all
    employees, regardless of job duties

Core Safety Training required by
ALL UAF employees
  • UAF Employee Safety Orientation
  • Hazard Communication
  • (chemical/physical hazards)
  • Ergonomics
  • Electrical Safety
  • Materials Handling/Back Safety
  • Signs and Tags Accidents And Injuries
  • Slips, Trips and Falls
  • Office Safety (general)
  • Emergency Action Plan (Provided by your

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Other Safety Training you might require..
Depending on your particular job, there may be
one, or several, additional
training requirements that apply to you.
Examples include Driver Training (if you drive
a UAF vehicle) Laboratory Safety (if you work in
a laboratory) Laboratory Safety for
Non-Laboratory Personnel Blood Borne Pathogens
(if you have potential exposure) Supervisor
Safety Training (if you are a supervisor)
On-the-Job Injuries/Illness(Faculty and Staff)
  • First priority prompt medical attention(if
    needed call 911)
  • Report all work-related accidents, injuries or
    illnesses to your supervisor
  • Regardless of severity
  • Paperwork to be filled out
  • Incident Report (always)
  • Report of Occupational Injury
    Illness (if theres a medical bill)

Incident Report
  • Complete this form IMMEDIATELY when.
  • Any incident/accident(minor sprains, pulled
    muscles, minor cuts or bruises, eye irritation,
    allergic reactions, a near miss (accident almost
    happened), etc.)
  • On line form can be found on our website (Link)
  • Complete form, have supervisor review and sign,
    then forward to EHSRM

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Report of Occupational Illness or Injury
  • Complete Report Of Occupational Injury Or Illness
    form WITHIN 10 DAYS of an accident
  • Any work-related accident results in medical
    treatment (doctor or hospital visit), time loss
    from work due to the injury, or loss of
  • Also known as the Workers Comp form (Link)
  • Report Of Occupational Injury Or Illness form
  • All Workers Compensation claims are handled by
    the UA Statewide System Office of Risk Services
    (SORS) (Link)

Student, Visitor and Volunteer Accident Reporting
  • Any faculty or staff member who witnesses, is
    involved in, or is informed of an accident with a
    student, visitor, or volunteer should immediately
    report the accident to System Office of Risk
    Services (SORS) at 450-8152
  • Students and visitors involved in an
    accident/incident should complete the Statewide
    Incident Report found on their website

Time-Critical Accident Reporting (Employees)
  • In the event an incident or accident results
    in an In-Patient Hospitalization or Fatality
  • Immediately report it to EHSRM
  • EHSRM will track and make formal report to OSHA
  • OSHA must be notified within 8 hours of the
    accident per Alaska Statute 18.60.058(a). 

Notification to OSHA later than 8 hours may lead
to OSHA citations and penalties (fines) to your
(No Transcript)
Violence in the Workplace
  • Definition Incidents where people are abused,
    threatened or assaulted in circumstances relating
    to their work, involving an explicit or implicit
    challenge to their safety, well-being or health
  • There are three forms
  • - Non-physical violence (intimidation, abuse,
    threats etc.)
  • - Physical violence (punching, kicking,
    pushing etc.)
  • - Aggravated physical violence (Use of
    weapons, e.g.
  • guns, knives, syringes, pieces of furniture,
  • glasses, etc)

Violence in the workplacehomicide, is the
third-leading cause of fatal occupational injury
in the US. (2012)
  • Staying safe in a violent situation
  • Do not confront the violent individual(s)
  • Call 911, if it is safe to do so
  • If possible, move to a safe location
  • Provide responding police with as much
    information as possible
  • Report all incidences of workplace violence to
    your supervisor and the Human Resources

Cold Weather Tips to Prevent Hypothermia and
  • Layer clothingBuild breathable (cotton, wool)
    clothing layers to include thermal underwear,
    undershirt, track suits, sweaters, snowsuits,
    winter boots, hats, mittens and scarves.
  • Cover exposed skinExposed skin can become
    frostbitten in as little as 30 seconds, always
    cover exposed skin especially when the wind is a
  • Keep movingTry to limit the time sitting. Stand
    up and move around to allow circulation to reach
    better reach all body parts.
  • Blankets and portable seat/cushion..Vehicle
    Survival GearSitting on cold pavement or
    concrete can increase the risk of hypothermia.
    Sitting on a blanket or portable seat will limit
    the risk.
  • Drink fluidsDehydration can occur even when the
    temperature is below freezing.
  • Avoid alcoholic beveragesAlcohol diminishes the
    body's ability to feel the cold and can cause an
    increased exposure time.
  • Signs of hypothermiaConfusion, lethargy,
    weakness, apathy, pale skin color.
  • Signs of frostbitePale grey, waxy textured skin
    in affected area cold to the touch, numbness and
    localized pain, swelling and blistering.

Remote Travel Safety Guide On-line version
available here http//
  • General Safety and Survival Tips
  • Travel (motor vehicles, boat, air, snow
    machine/ATV, and on foot)
  • Survival Basics (Clothing, food, water, shelter,
    and making fire)
  • Health Concerns (Frostbite, hypothermia, carbon
  • Giardia, snow blindness and immersion foot)
  • Wild Animals and other Hazards (Bear and moose
    safety, animal
  • bites and rabies, insect bites/stings, fish
    poisoning, jelly fish stings,
  • shellfish poisoning, and Devils Club
  • Firearms Safety
  • Distress Signals
  • Emergency and insurance contacts

Winter Driving Safety
  • The leading cause of death during winter storms
  • are transportation accidents.FEMA Fact Sheet
  • Keys to Safe Winter Driving
  • Prepare your vehicle for the winter season
  • Allow proper time to warm-up vehicle and clear
  • windshield and windows of all ice and snow
  • Always wear your seatbelt, its Alaska Law and
    UAF Policy
  • Carry survival gear in vehicle, especially on
    trips on rural roads away from populated areas
  • Ensure someone knows your travel plans

Stop by our office to get a free set of snow
  • Stop by our office anytime between October and
  • April to get a free set of ice/snow cleats
  • Wear or bring in the boots/shoes you normally
  • wear during winter. We will fit that footwear
  • with the appropriate size ice/snow cleat.
  • Slips, Trips, and Falls are UAFs most common

Earthquake Safety
  • Outdoors
  • Get into the open
  • Do not go back inside
  • Get to higher ground
  • Driving
  • Stop if it is safe
  • Move car as far out of normal traffic pattern as
  • Stay inside car
  • Stay away from bridges and overpasses
  • Indoors
  • Duck or drop to floor
  • Take cover
  • Hold on
  • Stay where you are until shaking stops
  • Stay clear of windows, heavy furniture, etc
  • Stay inside
  • Click on building to access FEMA
    Earthquake Safety information

A 7.9 magnitude earthquake rocked interior Alaska
at 112 p.m., Sunday, Nov. 3, 2002. The epicenter
was recorded some 90 miles south of Fairbanks and
is the largest earthquake to hit the state since
UAF Asbestos AwarenessThere are
buildings on campus with asbestos containing
  • Asbestos is well recognized as a health hazard
    and is highly regulated.
  • Asbestos in-place and undisturbed is not a health
  • Fibers must become airborne to be hazardous
  • Buildings built after 1980 are less likely to
    contain asbestos
  • Never attempt to perform work that could disturb
    asbestos containing materials
  • Never perform work above ceilings cut into
    walls, ceiling or floor tiles disturb pipe
    insulation, or otherwise destroy building
    structure unless you are authorized and have
    ensured it is free of asbestos.
  • Questions or concerns can be directed to
    Facilities Services at 474-7000
  • or the EHSRM Industrial Hygienist at 474-6771.

Ergonomics Awareness
  • Ergonomics simply stated means
  • The science of arranging and adjusting the
    work environment to fit the employee's body
  • Office Settings (Computer or other workstations)
  • Industrial or other repetitive motion or awkward
    position tasks

Ergonomics Assessment
  • If you feel your workstation doesnt fit you, or
    you perform awkward position or repetitive motion
    tasks, please contact us to coordinate an
    ergonomic assessment.
  • The ergo assessment consists of
  • Phase one - an educational seminar (_at_ one hour)
    either classroom or web-based
  • Phase two an on-site evaluation
  • Phase three - corrective actions
  • Call our program manager,
  • Carol Shafford, at 474-5413 to
  • schedule an assessment

Campus Closure Policy
University of Alaska Fairbanks Policy
2003-001 Effective date 12/17/03 UAF Campus
Closure Due to Emergency Conditions
  • Policy The University of Alaska Fairbanks is to
    remain open
  • during regular business and instructional hours
    in order to
  • maintain services to students, faculty, staff,
    and the public.
  • Notification of campus closures can
    be made several ways Phone,
  • voice mail, email, fax, local radio
    and TV stations, and the UAF hotline
  • and on-line newsroom (as noted on the
    UAF on Alert webpage)

To find the most up-to-date emergency
information, click on Emergency from the main
UAF web page.