Replacement of Financial and Human Resources Systems Project of the Long Range Plan for Information Technology Infrastructure and Administrative Systems - PowerPoint PPT Presentation

Loading...

PPT – Replacement of Financial and Human Resources Systems Project of the Long Range Plan for Information Technology Infrastructure and Administrative Systems PowerPoint presentation | free to download - id: 3d3f2f-NzI3Y



Loading


The Adobe Flash plugin is needed to view this content

Get the plugin now

View by Category
About This Presentation
Title:

Replacement of Financial and Human Resources Systems Project of the Long Range Plan for Information Technology Infrastructure and Administrative Systems

Description:

Replacement of Financial and Human Resources Systems Project of the Long Range Plan for Information Technology Infrastructure and Administrative Systems – PowerPoint PPT presentation

Number of Views:104
Avg rating:3.0/5.0

less

Write a Comment
User Comments (0)
Transcript and Presenter's Notes

Title: Replacement of Financial and Human Resources Systems Project of the Long Range Plan for Information Technology Infrastructure and Administrative Systems


1
Replacement of Financial and Human Resources
Systems Project of the Long Range Plan for
Information Technology Infrastructure and
Administrative Systems
2
  • LRTP VISION
  • Provide affordable access, appropriate to the
    data and informational needs of any USNH user,
    that will be available at anytime from anyplace.
  • WITH GOAL
  • Provide a reliable information technology
    infrastructure with sufficient capacity and
    responsiveness to support the ongoing operational
    and functional requirements of USNH

3
Governance Structure
Board of Trustees
Financial Affairs Committee
Chancellor
Administrative Board
Information Technology Planning and
Advisory Council (ITPAC)
Information Technology Coordinating Council (ITCC)
Steering
Committees (1) Decision Support (2)
Facilities (3) Finance

(4) Human Resources (5) Student
Information (6) Library (7)
Alumni/Development (8) Technology/Telecommunicati
ons
4
Eight LRTP Projects
  • Project 1 Replace FIS and HRIS
  • Project 2 Implement research admin system
  • Project 3 Analyze alumni/development
  • Project 4 Implement Library tech projects
  • Project 5 Continue space inventory system
  • Project 6 Authentication/authorization system
  • Project 7 Network mgmt and analysis system
  • Project 8 Consolidate voice, data, video comm.

5
FIN/HR Replacement
New Research/Admin.
UNH Alumni development
Enhance catalogs
Electronic Archives
Add UNH-M
Jstor
Media delivery
Migrate to C/S
Authentication/Authorization
Network mgmt system
Improve and Consolidate Communications, Voice,
Data and Video
6
PWC Management Letter, 1998
  • The current financial and human resource systems
    that are in place at USNH expose the University
    System to increased risks due to the systems age
    and the outdated platforms on which they runThe
    incompatibility of applications, hardware, and
    operating systems, and relevant upgrades to the
    respective pieces, may cause disruption to system
    usage and processing, and instability in the
    production environment.

7
PWC Management Letter, 1998
  • The risks that USNH incurs by continuing its
    exposure to such an unstable environment include
    irregularities in critical processes and
    operations, potential non-compliance with
    regulatory requirements, and disruption of
    services to the campus, system users and key
    business functions.

8
Risks Associated with the Operation of Current
Financial and Human Resource Systems
  • Systems operate on VAX hardware that is no longer
    manufactured
  • Systems rely on VMS system that is obsolete
  • CUFS software is no longer vendor supported
  • 1032 database and Cobol derived software were
    developed internally for human resources

9
Implementation Oversight Structure
10
Resource/Costing Assumptions
  • Functional areas have responsibility to fund
    FTEs to support LRTP implementation beyond
    budget.
  • Campus responsibility to provide staff support
    for on-going local training/consulting
  • Campus responsibility to replace necessary
    desktop hardware/software on 3-4 year cycle.
  • FIN/HR project assumes accelerated process and
    selection of low cost vendor, commitment to zero
    modifications, capability to fill key positions,
    and responsiveness of selected vendor.

11
Decisions Made as a Result of the Scout Team
Process
  • History
  • Recommendations and Conclusions
  • Other Assumptions

12
  • Replacement of both HRIS and FIS with external
    products is feasible
  • Enterprise-wide solutions are available
  • The selection process should be limited to those
    vendors providing integrated solutions already
    installed at some higher education site
  • Concurrent implementation is preferable

13
  • Vendors should be able to provide 90 of current
    functionality
  • Vanilla or zero modification is the goal
  • The task of the Core and the CURT will be to
    determine
  • what functionality will be lost/gained?
  • can USNH adapt its practices to fit the product?
  • can the product adapt to fit USNH?

14
Responsibilities for Selecting New Finance and
Human Resource Systems
15
Everyone
  • Know that what is decided in this selection
    process will determine how we do much of our
    business for the next 10-20 years
  • Read, understand and discuss the RFP, vendor
    proposals, and other information on the web site
    (fresh.unh.edu)
  • Attend vendor presentations
  • Give your views to the appropriate
    Representatives and members of the Core Team

16
Campus User Representatives (Campus User Review
Team)
  • Review computer system proposals from your campus
    and individual professional perspective
  • Under leadership of your campus Core Team
    representative, collect information from
    perspectives of other key campus constituencies
  • Determine how your current business procedures
    would have to be changed for each system proposal
  • Report to your Core Team representative on the
    pros and cons of each proposal

17
Resource Representatives
  • Review computer system proposals from your
    individual professional perspective, considering
    this professional perspective across the
    University System
  • Includes areas such as Accounting, Audit,
    Benefits, Budget, Purchasing, Research,
    Technology Infrastructure, etc.
  • Determine how current business procedures in your
    business area would have to be changed for each
    system proposal
  • Report to your Core Team representative on the
    pros and cons of each proposal

18
Core Vendor Review Team (The Core Team)
  • 16 representatives from each campus and various
    business service areas across the University
    System who will lead the vendor review
  • Lead campus and professional area reviews of
    proposals
  • Develop evaluation criteria
  • Analyze vendor proposals, costs, etc.
  • Meet with people who use the proposed systems on
    other campuses
  • Prepare the final report for the Executive
    Steering Committee detailing the strengths and
    weaknesses of each proposed system

19
Executive Steering Committee
  • 5 people responsible for debating all input and
    deciding which new system will be selected for
    Finance and which for Human Resources
  • Composed of Vice Chancellor for Planning and
    Budget (chair), Vice Chancellor for Financial
    Affairs, Director of Human Resources, UNH
    Assistant VP for Computing and Information
    Services, and USNH Controller
  • In the final decision, there will be one
    representative for each professional area
    Technology (VC for Planning and Budget), Finance
    (VC for Financial Affairs), and Human Resources
    (Director of Human Resources)

20
Vendor Selection Phase High Level Evaluation
Criteria
  • 1. Basic Product Functionality
  • 2. Supplemental Product Functionality
  • 3. Product Technology
  • 4. Total Costs
  • 5. Professional Services and Support
  • 6. Financial Viability
  • 7. Corporate Strategy
  • 8. References

21
1. Basic Product Functionality
a. Common Items b. Finance c. Human
Resources d. Research/Sponsored Programs
22
2. Supplemental Product Functionality
a. Common Items b. Finance c. Human
Resources d. Research/Sponsored Programs
23
3. Product Technology
Platforms on which software runs, system
architecture, etc.
24
4. Total Costs
Cost of ownership over the estimated system
life cycle, including anticipated internal costs
25
5. Professional Services and Support
Implementation and on-going a. Basic
Services b. Optional Services, Ideas, and
Proposals
26
6. Financial Viability
Bidders long-term financial viability
27
7. Corporate Strategy
Bidders mission/vision growth, product
strategy
28
8. References
Other higher education institutions for which
bidder has provided similar products services
29
What has been done so far
  • . Since February 4 approval of the LRTP by
    Trustees, we have

30
February
  • Advertised for Project Director HR Lead
  • Appointed RFP Team
  • Designed specs for Nesmith Hall operations center

31
March
  • Addressed BSC Forum UNH FAC
  • Decided on 4 vendors for RFP
  • Wrote RFP
  • Prepared official responses to vendor RFP
    questions
  • Developed LRTP accounting financial reporting
    structure

32
March (continued)
  • Attended 3 vendor user conferences
  • Appointed Core Vendor Review Team
  • Developed first-cut high-level evaluation
    criteria
  • Created project web site http//www.fresh.unh.ed
    u
  • Created email address mailto
    core.steering_at_unh.edu

33
April
  • Addressed BSC Forum
  • Selected 4 finalists for Project Director
  • Finalized Nesmith Hall RR plans, budget
    funding
  • Developing detailed HR evaluation criteria with
    key user groups
  • Visited UNH, PSC and KSC to develop detailed
    Finance evaluation criteria

34
April (continued)
  • Posted detailed Research evaluation criteria to
    the web site
  • Appointed Campus User Review Team
  • Appointed Resource representatives
  • Held 1st full meeting of Core
  • Briefed ESC on user conferences attended
  • Held orientation meeting for ESC, Core, CURT,
    Resource reps, and others

35
What still needs to be done?
36
April
  • Complete detailed Finance HR evaluation
    criteria
  • Review/analyze vendor RFP responses
  • Interview (and hire??) Project Director
  • Fully fund the LRTP accounts
  • Manage renovation set up of Nesmith Hall
  • Write article for campus newspapers
  • Address UNH FAC other campus user management
    groups

37
May
  • Select finalist vendors for on-campus demos
  • Move into Nesmith Hall operations center
  • Address campus user management groups
  • Perform client reference checks
  • Perform client site visits

38
May 17 June 18
  • Approximate dates for vendor presentations
    demos
  • Depends on number of finalist vendors
  • Dates, times, locations content to be
    determined later
  • Current plan
  • Each vendor spends one day at KSC PSC
  • Each vendor spends 4 days at UNH
  • Each vendor has at least one day of follow-up
    with Core

39
Late June
  • Core will collect input from CURT, Resource reps
    all others
  • Core will issue preliminary report to ESC on pros
    cons of each vendor proposal

40
July, August, September
  • Perform detailed cost analysis
  • Perform due diligence
  • Finalize report of pros cons to ESC
  • ESC negotiates with finalist vendor(s)
  • ESC makes decision on vendor, product proposal
  • Address campus user management groups

41
October
  • Contract signed with successful vendor
About PowerShow.com