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TOWN OF TOLLAND

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TOWN OF TOLLAND Town Council s Annual Budget Presentation April 26, 2011 and April 27, 2011 Senior Center FY 2011-2012 OPERATING AND CAPITAL BUDGET – PowerPoint PPT presentation

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Title: TOWN OF TOLLAND


1
TOWN OF TOLLAND
Town Councils Annual Budget Presentation April
26, 2011 and April 27, 2011 Senior Center FY
2011-2012 OPERATING AND CAPITAL BUDGET
2
Town Charter, C9-9 - Annual Budget
Presentation Prior to the Annual Budget
Referendum, the Town Council shall arrange for an
Annual Budget Presentation to be held no later
than one week prior to the Annual Budget
ReferendumAt the Annual Budget Presentation,
the Council will present the Budget to be voted
upon at the Annual Budget Referendum. Prior to
such referendum the Council shall have no
authority to modify the Budget from that
presented at the Annual Budget Presentation. The
Annual Budget Presentation is intended to provide
information and encourage public discussion, and
is in addition to prior public hearings relating
to the development of the Budget at which public
hearings, public comment and participation is
encouraged.
3
Budget Schedule Important Upcoming Dates
4
BUDGET MEETINGS TO DATE
  • Joint Meeting Between Town Council and Board of
    Education February 10, 2011 (Fire Training
    Center)
  • Public Hearing on Capital Budget February 17,
    2011 (Council Chambers)
  • Joint Meeting Between Town Council and Board of
    Education March 8, 2011 (Council Chambers)
  • Special Meeting to Discuss Budget (Planning
    Community Development, Law Enforcement and Public
    Safety) March 17, 2011 (Council Chambers)
  • Special Meeting to Discuss Budget (Community
    Services, General Government, Town Manager/Human
    Resources, Insurances and Finance) March 22,
    2011 (Council Chambers)
  • Special Meeting to Discuss Budget (Capital Budget
    and Public Works Engineering) March 23, 2011
    (Council Chambers)

5
BUDGET MEETINGS
  • Public Hearing on Managers Recommended Budget
    March 29, 2011 (Tolland High School Auditorium)
  • Special Town Council Meeting Budget Finalized
    April 5, 2011 (Council Chambers)
  • Annual Budget Presentation Meeting April 26,
    2011 (Tolland High School Auditorium)
  • Budget Presentation (daytime) at Senior Center
    April 27, 2011, 1230 p.m.

6
Combined Vision Statement of
Community Conversation Groups
Tolland is recognized as a desirable community in
which to live. Community means a sense of shared
values accompanied by the willingness to ensure
the safety, well being and respect of our
neighbors and neighborhoods. The Town provides
efficient and high quality services in a fiscally
responsible and efficient way. Residents
quality of life expectations will be preserved by
the Town continuing to promote a sound
infrastructure and recreational opportunities and
with an engaged citizenry committed to the
betterment of the entire community encouraging a
balance among open space, residential and
economic development, a town budget process that
expands community involvement and a progressive
educational system that meets or exceeds the
challenges of a common core of knowledge.

7
Budget Referendum Tuesday, May 3
Shall the Town of Tollands proposed 2011-2012
budget of 51,041,662, reflecting a spending
increase of 1,721,476 which is an increase of
3.49 resulting in a mill rate of 30.28 mills, be
adopted? Yes/No

PLEASE VOTE ON MAY 3rd - POLLS ARE OPEN FROM 6 AM
TO 8 PM
8
TOWN COUNCILS BUDGET GOAL FOR FY 11-12
Produce a budget that can be approved by a
majority of voters as initially presented and
meets the needs of the community
THIS BUDGET WILL
Maintain and improve important services
Continue to provide a quality education for our
children
Produce a moderate mill rate increase of under
4
9
  • GROWTH
  • UNCERTAINTY
  • REVENUE
  • 2011/2012 SUSTAINABILITY

10
  • MAJOR REVENUE
  • CATEGORIES

11
Changes in State Aid and Other Sources of
Revenue for the Next Fiscal Year Over Current
Year Revenues
  • State Aid for Education
    (104,253)
  • ECS 0
  • Public School Transportation (104,261)
  • Adult Education
    8
  • Aid to the Blind (0)
  • Municipal State and Federal Grants
    (132,490)

12
Changes in State Aid and Other Sources of
Revenue for the Next Fiscal Year Over Current
Year Revenues
  • Other Non-Tax Revenue


? Prior year taxes 50,000 ? Interest,
Liens Suspense 30,268 ? Telecommunications
Access 2,754 ? Charges for current services
6,216 ? License, Permits and Fees
(46,000) ? Interest and other revenues
(30,855)
TOTAL DECREASE IN REVENUE (229,868)
13
  • Summary of Available Additional Non-Tax Revenue
    for FY 2011/2012
  • Changes in Non-Tax Revenue (229,868) Increased
    Use of Fund Balance 30,000 Grand
    List Growth 406,355
  • Total Revenue available excluding taxes
    generated by a Mill Rate increase, for 2011/2012
  • 206,487

14
TAX COLLECTION RATE
Each year an assumption is made as to the
projected rate of collection as a percentage of
the Grand List.
15
(No Transcript)
16
CONSEQUENCES OF INCREASING COLLECTION RATES
  • Should tax collection fall below historical
    averages, shortfalls in tax collection or other
    revenue sources would have to be made up from
  • Freezing Expenditures
  • Foregoing Capital Projects
  • Use of Fund Balance
  • Using a slightly smaller tax collection rate over
    the past two fiscal years the Town collected more
    taxes than projected, which helped to offset
    reductions in other revenue line items and
    avoided the need to use budgeted or additional
    fund balance.

17
FUND BALANCE

18
Tax Revenue Needed to Fund Expenditures
Identified in the Town Councils Proposed Budget
Increased Tax Revenue 1,921,344 (3.88 increase)
19
  • SPENDING

20
EXPENDITURE SUMMARY

21
2011/2012 EXPENDITURES BUDGET 51,041,662
Capital
Municipal Operating
Debt Service

Education
10,818,258
35,136,107
4,751,796
335,501
22
  • TOWN OPERATING BUDGET

23
Expenditure Adjustments
  • Savings
  • Negotiated changes to Town employees Health
    Insurance Plans have mitigated increases in
    health benefits. Whereas overall, health
    benefits were calculated to increase 11, the
    Towns costs actually decreased by 3.5 due to
    the benefit changes. These changes saved the
    Town 116,456.
  • Elimination of Refuse Recycling Coordinator
    position for a savings of 25,750. These
    responsibilities have been absorbed by the
    Director of Administrative Services and other
    staff.
  • Limited Adjustments
  • 100 on-call stipend for Part-Time Animal Control
    Officers (5,200 annually split by days of the
    week worked). This is to recognize the two
    part-time employees who must be on call on off
    hours each day of the week. In addition, 5,000
    for actual hours worked that are currently taken
    from personnel contingency.
  • Administrative Secretary in Fire Department
    increased from 35 to 40 hours to be in line with
    the operation of the Fire Office (4,988 in
    salary).


24
  • The position of Assistant Public Safety
    Supervisor budgeted starting October 1, 2011 at a
    cost of 54,444 with benefits for half a year.
    During the current fiscal year, the consulting
    firm of Field Services Inc. was engaged by the
    Town of Tolland to perform a feasibility study of
    the Tolland Fire Department and its ability to
    provide the current level of service to the Town
    in the coming years. The report stressed that
    moving forward, the department focus should
    primarily be personnel and staffing. Much focus
    was placed on the Public Safety Supervisor
    position which generally is considered a 40-50
    hour position, but in reality works on a regular
    basis in excess of 70 hours per week. The
    demands of the position to supervise both paid
    and volunteer staff are 24 hours a day. The
    study concluded that there is considerable
    concern that the Fire Chief may be
    overstretched. The recommendation is to hire a
    second in command who can mirror the
    responsibilities of the Public Safety Supervisor
    in terms of supervising staff and responding to
    evening calls in a command capacity. In
    addition, this position would serve as a Deputy
    Fire Marshal and be in charge of the Towns
    communication function. The Board of Directors
    of the Tolland Fire Department Inc. concurs with
    this recommendation and has stated The Board
    heartily agrees with this conclusion. Volunteer
    officers cannot be counted upon to reduce the
    workload.

25
  • Included within the Fire, Public Safety,
    Emergency Management and Law Enforcement budgets
    are the cost of the administrative functions
    associated with the reverse 911 Everbridge
    System. This will allow for telephone messages
    to be sent to residents on general topics of
    importance (4,050).
  • Adjust the pay grade level for the position of
    Public Safety Supervisor and Public Works
    Operations Manager by one grade and increase the
    base salary of each position by 5,000 to reflect
    increased responsibilities and work levels as
    well as hours worked at a cost of 9,000 (partial
    offset by State Grant).
  • Implementation of a Health Wellness Initiative at
    a cost of 7,000 paid out of funds available in
    the Health Insurance account in the current year.
    Industry experts predict that the Town should
    see reductions in future health insurance
    expenditures at a rate of 3-5 times the
    investment made in the Wellness Program.
  • Increase the cost share for Health Insurance,
    which unaffiliated employees of the Town will
    pay, from 14 to 16, except for those employees
    who participate in the Health Wellness
    Initiatives which would reduce the increase by
    1.

26
  • Re-title the positions of Working Foreman in the
    Parks Facilities Department and Highway
    Superintendent in the Highway Department to
    Public Works Supervisor. Along with the Public
    Works Operations Manager, these two supervisory
    positions provide oversight and direction for all
    Parks and Highway activities. The initial cost
    for this reclassification will be an increase of
    3,000 to the Working Foreman position however,
    there will be a future savings of approximately
    15,000 with the adjustment of the Highway
    Superintendents position to a lower wage group
    when the current employee retires.
  • 27,000 for the connection fee to tie the Hicks
    Municipal Building into the Towns public sewer
    system.
  • The Water Commission and Water Pollution Control
    Authority have each authorized the allocation of
    15,000 from their funds to hire a 24 hour per
    week, non-benefitted Engineering Assistant
    position to assist with the many technical
    responsibilities confronting the Commission.
    This position would work under the direction of
    the Town Engineer.
  • A 38,103 increase in the contractual cost for
    Resident State Trooper services.
  • A 500 increase in the Fire budget for the
    Explorer Program.

27
Town Council Additions to the Budget Recommended
by the Town Manager
  • Town Expenditures - 15,500 to fund the following
    items
  • Move up the hiring date of the Assistant Public
    Safety Supervisor from January 1, 2012 to October
    1, 2011 at a cost of 15,000.
  • 500 for program materials for the Fire Explorer
    program.

28
  • BOARD OF EDUCATION

29
BOARD OF EDUCATION FUNDING AS RECOMMENDED
30
Board of Education Request
  • Town Managers budget reduced the Board of
    Education request but still increased their
    budget by 2.45 or 828,896.
  • Town Councils adopted budget increased the Town
    Managers proposal for the Board of Education to
    3.93 over 2010/2011 or an increase of 1,327,572.


31
Reduction to Original Board of Education Request
Consist of the Following
  • 595,000 savings in the Health Insurance Account
    as a result of percentage increase adjustments.
    The rate of increase has been lowered from 18.66
    to 11.3 primarily through adjustments in
    coverage for large claims and recommended by our
    health benefits consultants.
  • 100,000 savings in the Health Insurance Account
    from possible conversion of employees to the HSA
    insurance platform.
  • 95,060 savings from OPEB contributions for the
    next fiscal year due to adequate annual funding
    of our Trust Account.
  • 90,000 savings in special education costs due to
    a direct payment in the same amount from the
    State Board of Education.


32
ADJUSTMENTS TO BOE EXPENDITURE REQUEST
33
Tolland Public Schools Proposed Operating Budget
2011-2012
April 26, 2011
34
Tolland Public Schools 2011-12 Proposed Operating
Budget
2010-11 Adopted Budget 33,808,535 2011-12
Proposed Budget 35,136,107 Increase in
Dollars 1,327,572 Percentage Increase
3.93
35
Tolland Public Schools
36
Tolland Public Schools
Please Remember to Vote! Annual Budget
Referendum Tuesday May 3, 2011
37
  • CAPITAL EXPENDITURES

38
  • SIGNIFICANT ON-GOING PROJECTS
  • Implementation of HVAC/Geothermal improvements at
    the Hicks Memorial Building.
  • Completion of extension of sewers up Route 195 to
    the corner of Anthony and Baxter.
  • Implementation of roof improvements at Library.
  • Implementation of elevator at Town Hall.
  • Implementation of asbestos floor tile removal
    project at the Middle School.

39
FY11-12 SIGNIFICANT CAPITAL PROJECTS FUNDED BY
THE GENERAL FUND Total Amount 335,501
  • Town Administration
  • Reserve for current year depreciation for
    municipal vehicle replacement - 21,789.
  • Board of Education Tolland Intermediate
    School
  • Sidewalk Paving - 15,000.
  • Skylight Replacement - 26,000.

40
FY11-12 SIGNIFICANT CAPITAL PROJECTS FUNDED BY
THE GENERAL FUND Total Amount 335,501
  • Capital Equipment
  • Dump Truck 36 Replacement Parks Facilities
    replacement of 1992 one ton Dodge dump truck with
    a new one ton truck with plow and all season body
    -76,819.
  • Fire Department
  • 7th and last payment for replacement of Engine
    340 - 70,000.

41
FY11-12 SIGNIFICANT CAPITAL PROJECTS FUNDED BY
THE GENERAL FUND Total Amount 335,501
  • Public Facilities
  • Upgrade of Base Station Repeaters located at
    Highway, Parks Facilities and the Tower Site
    are mandated by FCC to be licensed and operating
    in narrowband emissions before 1/1/13 - 20,000 -
    second of three payments.
  • One additional gas pump and flow fuel part for
    recently installed above ground fuel tanks at the
    Highway Garage plus removal of the old tank -
    25,500.

42
FY11-12 SIGNIFICANT CAPITAL PROJECTS FUNDED BY
THE GENERAL FUND Total Amount 335,501
  • Drainage
  • Infrastructure Drainage designs for Weigold Road,
    Baxter Street and Sugar Hill Road systems -
    50,600.
  • Pavement Management
  • Design and construction of the rear parking lot
    at the Hicks Memorial Municipal Center - 29,793.

43
  • DEBT SERVICE

44
TOLLAND DEBT SCHEDULE 2011-12 THROUGH 2015-16
change FY11/12 - 4,751,296 1.87
FY12/13 - 4,797,741 .97 FY13/14 -
4,724,537 (1.53) FY14/15
- 4,676,459 (1.02) FY15/16
- 4,691,778 (0.33)
Both Moodys Fitch Financial rating agencies
have indicated that the Towns debt is moderate
and manageable and in line with Communities that
have similar credit ratings.
45
DEBT SERVICE FOR BUDGET YEAR 4,751,796
Debt Service Breakdown
29
71
46
TOTAL INCREASE IN SPENDING 1,721,476
AMOUNT TO BE RAISED BY TAXES REQUIRING A
MILL RATE OF 30.28 38,334,252 INCREASE IN
TAX RATE 3.88
FY 2011-12 BUDGET SUMMARY
47
TAX IMPACT

Formula to determine tax impact Current
assessment x current year mill rate
(29.15) Compared against Current assessment x
proposed mill rate (30.28) Difference equals
tax impact
48
Click here on the tolland.org home page
to access the Tax Calculation Form
49
(No Transcript)
50
What Can You As A Citizen Do Going Forward?
  • Become involved
  • Be informed
  • Sign-up for our E-blast newsletter on the
    website tolland.org
  • Like us on facebook and follow us on Twitter at
    Town of Tolland
  • Volunteer for town boards/commissions
  • Board of Building Appeals
  • Permanent Celebration Committee
  • Tolland Economic Community
  • Development Corporation

51
  • Tolland Energy Task Force
  • Tolland Non-Profit Housing Corp.
  • Submit suggestions, questions or comments via the
    towns website a new interactive
    suggestion/comment box will become active soon on
    the homepage through which citizens can submit an
    inquiry and then view the Towns posted response

52
ANNUAL BUDGET REFERENDUM IS TUESDAY, MAY 3 -
POLLS ARE OPEN FROM 600 AM TO 800 PM
Tolland Has Two Polling Places
Voting District 1 votes at the Hicks Memorial
Municipal Center (town hall) at 21 Tolland Green
(located at the intersection of Route 195 and Old
Post Road) in the gymnasium. Parking is
available in the main parking lot off of Old Post
Road. Voting District 2 votes at Tolland
Senior Center at 674 Tolland Stage Road. Parking
is available. You may direct questions regarding
your voting district to any of the following
offices Registrars of Voters - (860)
871-3634 Town Clerks Office (860)
871-3630 Town Managers Office (860) 871-3600
53
Budget Referendum Tuesday, May 3
Shall the Town of Tollands proposed 2011-2012
budget of 51,041,662, reflecting a spending
increase of 1,721,476 which is an increase of
3.49 resulting in a mill rate of 30.28 mills, be
adopted? Yes/No

PLEASE VOTE ON MAY 3rd - POLLS ARE OPEN FROM 6 AM
TO 8 PM
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